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HomeMy WebLinkAboutRecreation Comm 03/17/1998RECREATION COMMISSION MEETING MINUTES p(, C MARH 17, 1998 , V Attendees present: Dick Blandori, Commission Chairman, Bob Pierce, Clerk Commission Members: Bart Jackson, Dave Leary, and Carlgs, Ivledeiros Lorilee Fish, Parks and Recreation Director Jon Dobosz, Assistant to the Recreation Director BUSINESS: Meeting called to order 7:25 p.m._' Approval of Minutes put on hold by Dick Blandori until March 31st meeting. CORRESPONDENCE- Official invitation received for Town Manager Reception, Thurs. March 19th at Town Hall. Sign-up notice for Conflict of Interest Seminar offered Mar. 26th at 2pm or 7pm at Town Hall. Letter from Johnb'Agostino, Town Manager,; regarding policy for use of Athletic Fields. Memo from T.M. regarding request for balances on account for FY 96 and iFY 97 for Memorial Park/Repairs for Memorial Park. Copy of letter sent to Town Manager; regarding clarification of Recreation Commission relationship to Cemetery Restoration Project. Copy of letter to Superintendent of Schools regarding School Facilities -Grounds. Copy of memo to Scott Leite, Health Agent regarding possible use of Maple Park swimming area. Historical Landscape Preservation Grant Program -Department of Environmental Management. Fishing Derby 1996 overview of program and expenses.` Duck Race 1996 overview of program and expenses. Field Permit Requests - As of March 13, 1998. Copy of Roster for Women over 40 Soccer. Copy of Roster for Women over 30 Soccer. Map of Mansfield land space requested by Recreation Chairman at 2-24-98 meeting.' Summer Adult COED Volleyball - Announcement and application form. 3 on 3 and 5 on 5 Summer League Basketball - Announcement and application form. Copy of Registration Forms - Co -Ed Adult Softball and Tennis, High School and Youth Tennis, In -Line Skating Lessons and Youth Fishing Derby. School Department: Bob Gurek, Finance Director, Walter Parker, Director of Buildings and Grounds, Margaret Conaty, Athletic Director invited to discuss school needs. Mr. Gurek commented that the School Committee has a major situation dealing with current reconstruction project. He stressed that all academic needs must be met before consideration on any field space etc. and encouraged Rec. Comm. not to wait for School Committee before r working on Memorial Park. School related Questions/Comments: 1. Bob Pierce requested status of East St. Field - Plan for field expansion Jordan/Jackson was suspended based on Conservation. 2. Bob Gurek noted that the schools are currently exploring a well site for East St. and behind High School. 3. Proposed financial assistance for field development of town property was offered by Rick Skelly on behalf of Mansfield Youth Soccer. Questions/Comments from Floor: Resident Request - Mr. & Mrs. Karl Clemmey request a letter of support from Recreation Commission regarding unnecessary construction of an easement to Rails to Trails property until project is approved/built. Clemmey's current abutt property. MOTION: So moved. (Bob Pierce -Bart Jackson) All in Favor PASSES Expansion of Memorial Park - Mark Cook expressed thoughts on lay out. Offer made by Mansfield residents (Karl and Carol Clemmey) to pay consultant fee someone they know to speak to Commission with regard to developing a plan for Memorial Park. Field Usage Fees - Discussion relating to consistency in fee structure for all requests. Town Manager has requested Recreation Commission to create and submit written Usage Fee policy. MOTION: To send letter to Baseball League advising due to circumstances Commission will need to charge $15 fee. (Fees were previously, waived at 2-24-98 Rec. Comm. Mtg.) (Dave Leary -Bart Jackson) All in Favor PASSES FIELD RESERVATIONS REQUESTS - As of March 13, 1998 PLYMOUTH STREET: 1. Town Football Club (soccer) - MOTION: Not to allow Town Football Club based on out of town players on roster. (Bob Pierce -Carlos Medeiros) All in Favor PASSES 2. Women over 30 League - MOTION: To approve all requested dates. (Bob Pierce -Bart Jackson) All in Favor PASSES 3. Women over 40 League MOTION: Not to approve based on out of town players on roster. (Bob Pierce -Dave Leary) All in Favor PASSES 4. MYSA - Annual End of Season Picnic - MOTION: To approve request with ($50) charge for park and a Park Assistant is necessary. (Dave Leary -Bob Pierce) All in Favor PASSES 5. Players Choice - Request on hold. Lorilee to invite representative from Players Choice back to clarif} number of dates requested. MEMORIAL PARK: ( 1. Robinson Elementary School Field Day 2. Jackson Elementary School Field Day 3. Qualters Midde School Field Day MOTION: To approve all school Field Day requests. (Bob Pierce -Bart Jackson) 4. National Adult Baseball Association - Hold for roster. -5. MHS/UMass Senior Football Clinic - MOTION: To approve. (Bart Jackson -Bob Pierce) 6. FEC Mortgage - Softball practice, (youth and adult) MOTION: Not to approve. (Bob Pierce -Dave Leary) SOUTH COMMON: 1. Mansfield Lodge of Elks 2633 - Flag Day MOTION: To approve. (Dave Leary -Bart Jackson) 2. Hockamock Kennell Club - Would require park assistant. Request on hold. 3. Girl/Boy Scouts - Earth bay Fulton Park Clean up. MOTION: To approve. (Dave Leary. -Bob Pierce) Matching Grant for Memorial Park - Lorilee Fish and Lenny Flynn request support from Ree. Comm. to work on application to request max. of $50,000 for grant offered by State Dept. of Environmental Management. Matching amount already in CIP. MOTION: To have Lorilee pursue $50,000 grant request. (Bob Pierce -Bart Jackson) All in Favor PASSES Rails to Trails Hearing to be set up for residents to voice concerns with Recreation Commission or Planning Board? Lorilee will check with Shawn Burke for names of abutters to property and determine appropriate board to hear concerns.' NEW BUSINESS: Recreation Dept. Office -Clarification of use/access requested by Bart Jackson. M.Y.B.A. are only users as of now. They work on and own their own computer. All Recreation Dept. information is inaccessible. Stationary - Suggestion made by Dick Blandori to have names of all Recreation Commission members added to stationary. MOTION: So moved. (Bart Jackson -Dave Leary) All in Favor PASSES E Termination of Duty - Bob Pierce, clerk, announced that due to an increase in work responsibilities he must resign from his position on the board effective immediately. Dick Blandori requested an official letter be sent to the Commission. Adjournment: 9:30 p.m. Respectfully Submitted, Eleanor McCarter, Commission Secretary _Date 4 Bob Pierce, Commission Clerk We