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HomeMy WebLinkAboutRecreation Comm 06/09/1998RECREATION COMMISSION MEETING M;IEu June 9, 1998 i r _ 13 [ CE r' Sd Au3 13 P i 1:34 Attendees Present: Dick Blandori, Commission ChairmanD ,-: H Members: Dave Le and Carlos Medert ir� 43 ; l ��SE ��T T c� Bob Pierce, Clerk -absent . Lorilee Fish, Parks and Recreation Director Jon Dobosz, Assistant to the Recreation Director Guest - John D'Agostino, Town Manager CORRESPONDENCE: - 1. Letter of intent received from MYSA re: Rick Skelly, President, outlined scope of Soccer Tournament. The event is planned to be a fund raiser to support future development of Plymouth St. fields. Waiver of fees requested. 2. Memo from Town Manager re: Plymouth Street Master Plan and placement of tennis courts. Discussion opened by John D'Agostino stating tennis should be placed near tot lot to maximize usage. Dave Leary noted that with courts in that location, we would not be able to build 2 full size multi purpose fields. TM to meet with Trowbridge Assoc. to discuss options. 3. Memo to Town Manager and Board of Selectmen regarding positioning of tennis courts at Plymouth St. Schedule to begin tennis courts in the fall. 4. Memo to Board of Selectmen and Town Manager from Rec. Comm opposing additional parking lot at Memorial Park. John D'Agostino, Town Manager commented that the town will not move forward with fields at Memorial until parking issues are addressed. 5. Letter of intent from Hutchins Trowbridge re: proposed subdivision - adjacent open space. Discussion re: 11 acre parcel near Canoe River possibly available for recreational use. Concerns raised by Lorilee Fish re: use of field fertilizers/bug killers etc, near an aquifer. Decision was made to request more information and pursue site walk with Planning Board. Lorilee will set up time with Shawn Burke and/or appropriate party. 6. CIP - Official notification received from Town Clerk re: CIP breakdown of expenditures for Memorial Park, Plymouth Street and Rails to Trails, xc: D. Clifford, M. Ahern. Suggestion made to install a screen or backboard to courts for warm ups. 7. D.B.A., Sidewalk Sale - July 15th - As part of the Rec.. Dept. Summer Concert Series, the John Michael's concert, will be relocated to Mansfield Cooperation Bank parking lot. 8. Letter from Town Accountant re: Year-end financial procedures and encumbrances. 9. Weekly, warrants - May 26, June 2 and 9. Chairman having difficulty with codes. Review of billing process discussed with Town Manager. Current format (tab sheets) for reviewing expenses is standard, procedure. Verification is done by Town Manager and Lorilee Fish. Vouchers over $300 signed by Commission Clerk. TM stressed that extra copying of vouchers would create unnecessary problems with billing documents i.e. missing or lost invoices etc. 10. Summer Camp Stats - documentation provided as of June 3rd. 11. MASS Historical Commission Program for Award Ceremony for cemetery restoration. 12. Agreement between Mansfield Little League and Mansfield Conservation Commission re: lease of Otis Street Conservation property. Mansfield Soccer expressed hopes for a similar arrangement sometime in the future if possible. 13. Community Calendar - Receipt report update. pF,RMITS: r n �� [ ;rla Softball - Ken Fallon noted current girls softball program over sp girls and still kftball in mind in development of future fiel growing. Request made to eep sod space. Ideally 4 Ropes Softball Clinic, Ken requesting June dates noting that fields needed. Representing Frozen the program may be postponed due to slow registration. MOTION to approve requested dates for Frozen Ropes Softball Clinic w/$50 per day fee. Dave Leary/Carlos Mederios Passes 3-0. ('°b Scouts - Lorilee to verify with Mark Cook re: status/condition of fields. MOTION to approve requested date for Cub Scout Tri -Pack Olympics. Dave Leary/Carlos Mederios Passes 3-0. j flj Soccer: - High school team captain requesting field space for a soccer camp- Prwill be coached by Holy Cross Staff. Certificate of Insurance requested. MYS will supply nets. MOTION to approve requested dates for MHS Soccer Camp with $40 per day fee. Dave Leary/Carlos Mederios Passes 2-1. (fall League), requests use of one field at Plymouth St. . id FQQtball T eaeue - Tim Hernon on Sun. June 22 for try -outs in addition to two dates requested. MOTION to approve requested dates for Mansfield Football League. Dave Leary/Carlos Mederios Passes 3-0. i,� n v,,,,th Soccer - Rick Skelly, President discussed field needs. MOTION to approve use of fields Sat. 1, 2, 3, and 4 with the approval of Mark Cook. Carlos Mederios/Dave Leary Passes 3-0. Inquiry re: Sunday time slots previously Socceruested will pat h area near net with sod (to enable use this Option 1 - Proposed use of fie year). Option 2 - Request fields for Sundays in fall. Lorilee will follow up with Mark Cook to see what could be worked out re: field maintenance. ,1 a �x�y Cyt uo Tournament - Memorial Park will be off line for dates requested. Request changed to Plymouth St. s for Great Woods Cup Soccer Tournament with MOTION to approve requested dateasses 3-0. $50.00 per day fee. Dave Leary/Carlos Mederios gin Reneeade� - Semi professional Women's Soccer Camp requesting 9am-12pm. Rain date of Aug. 8th added to request. MOTION to approve requested dates for Boston Renegades with $50.00 per day fee. Carlos Mederios/Dave Leary Passes 2-1. Guest: John D'Agostino, Town Manager Youth Snorts Develonmen� t Board - Recommendation made by TM to form new board consisting of TM, Rec. Dept., School Committee, and representatives from each sports organization. Goal to increase communication between sports groups, provide input for long term planning and monitor progress. Board would not replace duties of current Recreation Commission. Rails to Trail$ - Design of trail out to Bid. Shawn Burketo provide timeline on project fund coming - waiting for official letter from the state. OLD BUSINESS resignation - Letter of resignation was received from Bart Jackson. Commission would like to see position filled a.s.a.p. No official notice yet received to date from Bob Pierce. After the 4th unexcused absence, his appointment to Rec. Comm. will be terminated.' e,ri P. aylarie� - Lorilee proposed salary increases for 2nd year CIT from $10 to $20 per day to provide incentive for staff to return 2nd year. MOTION to approve increase for 2nd year CIT from $10 to $20 per day. Dave Leary/Carlos Mederios Passes 2-1 Proposed increase from $6.00 to $6.50 for Camp Secretary Dave Leary/Carlos Mederios Passes 3-0 Next Meeting set for July 7th. MOTION to adjourn made by Carlos Mederios. Seconded by Dave Leary. Motion Passes 3.0. Respectfully Submitted, .%A- e,, /,3 t Eleanor McCarter, Comm�ss�ion Secretary Date Dave Leary, i< Date