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HomeMy WebLinkAboutRecreation Comm 07/07/1998RF -CF I Recreation Commission Meeting ;f=?Ci Minutes 9u AUG 13 Pr"I I. 34 July 7,1998 9l fe ; ,' i-1 MASS ,t,aJ,�LTTS Attendees Present: Dick Blandori, Commission Chairman, Commission Members: Dave Leary, Acting Clerk, and Carlos Medeiros Lorilee Fish, Parks and Recreation Director Jon Dobosz, Assistant to the Recreation Director 1. The meeting was called to order at 7:10 PM. 2. Approval of Minutes Minutes of Commission Meetings April 7, April 28, May 19, June 9, June 21 and June 22nd. Dick Blandon expresses that the minutes of April 7, April 28, May 19 and June 9 were not dictation. He stated that quite a bit of information was left out. Jon Dobosz then stated that the minutes of April 7 and 21 were previously approved. Jon will check with the clerks office. Motion: to approve minutes of June 21 and June 22 meeting be unanimously approved in their enterity. The May 19 and June 9 minutes be approved only for the motions made and voted on. All in favor. Motion Passes 3-0. 3. Correspondence: A. The commission has received the written letter of resignation from Bob Pierce. B. -Selectmen are aware we would like two new members for the Recreation Commission Board as soon as possible. There are currently four written applications for the position. Applicants are Peter Presentado, Mike Souza, Rick Skelly and James Leaverton. C. RecCom Minutes June 21 and 22, 1998 D. Weekly Warrants- June 16, 23, 30 &30 E. Community Calendar - Receipt report F. Summer Camp Stats G. Summer Camp Calendar and Week l & 2 Activites H. Memo to Selectmen and RecComm re Youth Sports Board L Memo to Board of Selectmen requesting Robert Pierce be removed from the Recreation Commission due to four un -excused abscences. 4. Permit Requests: A. Nenonset Valley Humane Society-Comelia Deveaux (7:25 PM) presented to the board a request for a flea market on South Common for Saturday, September 12th. The rain date would be set for Saturday, September 19th. The flea market would be held as a fund-raiser for the non-profit organization. They will charge $20.00 per space for vendors. Motion: by Dave Leary to approve use of South Common for requested dates for flea market. Seconded by Carlos Medieros. All in favor. Motion passes 3-0. B, Cub Scout Outing- Susan Cuneo requests the use of Memorial Park for Pack 13 cookout on Saturday July 25th from 11:00 - 2:00 PM. Approximately forty children will be in attendance. Motion: by Carlos Medieros to approve Cub Scouts cookout on requested date. Seconded by Dave Leary. All in favor. Motion passes 3-0. C. Adult Soccer- Jim Leaverton is requesting four dates for the use of Plymouth Street Soccer fields for the adult over 30 fall league. Requests use of fields on Sundays from 9:00 AM to 11:00 AM. Two dates in August, one date in September and one date in October. Discussion regarding field use: Dick Blandori inquires about the team roster. Concerns are voiced about Jim's team being in a Rhode Island league. Lorilee presents team roster to the commission members. The roster shows that twelve players are Mansfield residents and four are non-residents. It is explained that it is a Rhode Island league due to the fact that Jim could not get the team into a Massachusetts league for two to three years. Dick Biandori refers back to a previous meeting were a motion was passed that any requests for permits come before the board, so that the board may ask necessary questions. Dave Leary and Carlos Mederios voice concerns about overuse of the fields. Feel the board must put the breaks on field use. Lorilee states there has been no abuse of fields and that due to the limited fields available there will be overuse until new fields are complete. All requests are from Mansfield paying residents and they deserve use of the fields. Lorilee recommends Dick write a letter to the Editor explaining situation of fields and concerns of overuse and damage. Dave Leary suggests a master usage schedule. Motion: by Carlos Medeiros to grant permission of Plymouth Street field use to Jim Leaverton for four requested dates. Motion passes 2-1 ( 1 in abstention). Ai, D. Mansfield Football (Youth Soccer) - Tim Hemon requests use of Plymouth Street field for fall league. Eight requested dates to be held on Sundays from 4:30 to 6:30 PM. Motion: by Dave Leary to approve field use on eight requested dates for fall league, Seconded by Carlos Medeiros. All in Favor. Motion passes 3-0. E. Church of Christ Youth Group- Kathy Malico is requesting use of Pine Needle Square (Franklin Street) for a fund-raiser yard sale on Saturday July 18th. Profits will be used for pre -teen members to go to summer camp in New Hampshire. There will be six children with three adult supervisors from 7:00 AM to 1:00 PM. Motion: by Dave Leary to approve use of Pine Needle Square for Saturday July 18th. Seconded by Carlos Medicos. All in Favor. Motion passes 3-0. F. Field Schedule Calendar -Request made by Dick Blandori to have the Recreation Department prepare a field schedule calendar before the next Recreation Committee meeting. Motion: by Dave Leary to have Park and Recreation prepare field schedule calendar. Seconded by Carlos Medeiros. All in favor. Motion passes. 3-0. 5. Community Calendar Update: Nancy Antonucci (8:00 PM) presents financial summary update for September 1998 through August 1999 calendar. Balance to date of $5,400.00 received and expecting another $1,050.00 in funds raised. Additional funds raised could equal around $7,000,00. Discussion continues on profit from calendar. Printing costs will be $1.00 per calendar. There were 3500 copies made last year. Lorilee feels we should go down to 2500 or 3000. Calendar will be printed in August. Calendar will be reevaluated for next year after the September 15th report of profit. Motion: by Dave Leary to print 3000 copies of 1998-99 Community, Calendar. Seconded by Carlos Medeiros. All in favor. Motion passes 3-0. 6. Questions/Comments Skating Parties- Lorilee recommends deleting skating parties from Park & Rec. activities and on the Community Calendar. Have not held one in three years due to no ice. 7. Old Business A. New Soccer Fields- The parking lot on Hope Street has been put on hold for two years. Construction of fields will proceed hopefully starting this fall and will be completed for the fall of 1999. After one year of field use, the need for additional parking will be addressed. Waiting for approval from Army Core of Engineers to assist with cost. It takes two to six months for approval, A fence will be constructed on Route 106 side of soccer field. Entrance to new fields will be through Memorial Park. B. Memorial Park- Tennis courts construction to begin. Existing courts to be taken out starting on August 31, 1998. 8. New Business A. Ridgeview Subdivision- Franklin Street property. Donation of eleven acres to be used as recreational land, passive or active. Lorilee met with Dick Lewis fora site walk. Developer will grate some areas for possible fields. There is no access to area that will not disturb the neighborhood. Planning board is hearing Ridgeview proposal so they need response from Recreation Committee in writing. Developers would entertain building a baseball field and multipurpose field. Lorilee and Carlos will do a site walk on 9:00 AM Thursday, July 9th. Board responds by accepting proposal with a clause that Ridgeview provide and install a safe and non disturbing access road to fields. The board can envision a softball field and multipurpose field including a parking area. Access is the most important issue at this point. B. Caller ID Phone- Park and Rec. office is receiving a tremendous amount of phone hang-ups. Lorilee will be purchasing a two line caller ID phone for $69.99. C. Proposal for Resurfacing Basketball Courts- DPW acquired quotes from New England Seal Coating. Quotes vary from intense work for $8,500.00 to blowing out and filling in cracks for $2,000.00. Lorilee suggests using Adult Basketball Gift account money for court improvements. Proposal will be held until next commission meeting. D. Arts & Crafts Show- High School Gym will be used. School food services will hopefully, provide cafeteria services for show and donate half of their proceeds to Memorial Park gift account for improvements. Last years profit was $2,133.00. Lorilee recommends keeping the $50.00 space fee. Date set for November 7, 1998, E. Fulton Pond Flooding- Lorilee presented pictures of Fulton Pond Flooding to show reason for postponement of Duck race. The race is rescheduled for July 22nd. f 9. Next Commission Meeting- Set for August 4, 1998. 10. Adjournment 8:50 PM Motion: by Dave Leary to adjourn meeting. Seconded by Carlos Medeiros. Motion passes 2-1 (1 in abstention). Respectfully Submitted Lynda Zimmerman, Ac in o mission Secretary Date Dave Leary, Acting Commission C Date