Loading...
HomeMy WebLinkAboutRecreation Comm 10/20/1998L 3: RECREATION COMMISSION c TENTATIVE AGENDA October 20, 1998 OCT? 1 Tr'i & !O r vL1S 7:00 p.m. Opening - Approval of Minutes - October 6„ 1998 7:15 p.m. Teresa (Terry) Payer - Summer Camp Director 7:45 p.m. Open Questions and Comments 8:00 p.m. Old Business New Business Adjournment *Enclosed: 1998/99 Budget 1998/99 CIP 5 Year Plan This meeting will be held at the Town Hall promptly at 7:00 p.m. on Tuesday, October 20, 1998. We will be meeting in the first floor hallway. If you are unable to attend, please call the Recreation Office at 261-7460 by Tuesday, October 6 by 11:00 a.m. Thank you. F frec/msword/reccom/aagenda.doc 0 Recreation Commission Meeting Minutes October 6, 1998 Attendees Present: Dick Blandori, Commission Chairman Commission Members: Dave Leary, Acting Clerk, Carlos Medeiros, Lynne McDonnell, and Jim Leaverton Lorilee Fish, Parks and Recreation Director Jon Dobosz, Assistant to the Recreation Director 1. The meeting was called to order at 7:10 PM. 2. Approval of Minutes: Minutes of the Recreation Commission Meetings held on August 11 and September 8. Motion: By Jim Leaverton to accept the minutes from both August 11 and September 8. Seconded by Dave Leary. All in favor. Motion passes 5-0. 3. Questions and Comments: None. 4. John D'Agostino, Town Manager: A. Franklin Street Development- The current status is unknown. If the parcel is accepted as conservation land there will be a minimal tax applied, however, it will be non-taxable land if acquired by the Parks and Recreation Department. The Parks and Recreation Department will be required to justify the use or re -use of the property if interested. B. Balcom and Gilbert Street Property- A $500,000 property that would permit three fields with a minimal parking area. The acquisition cost makes this parcel of land prohibitive and therefore the Board of Selectman has voted not to pursue the purchase. C. Plymouth Street Master Plan Revision- The revision is expected from Mike Trowbridge by Friday October 9. It has been proposed that multi -field complex be added in addition to the current field plans. -WO-6 D. Memorial Park/ Hutchason Property Master Plan- The Hutchason Property is scheduled to be seeded over the next couple of weeks. There is an active well with an underground sprinkler system to be proposed. The property is also a potential site for a girls softball field. Additional parking is required before the fields can be used. A 120 space parking space lot is proposed utilizing trees and gravel with the approval of the Hope Street residents. Memorial Park is to receive additional fencing and field improvements. E. Available Land- The 1995 Board of Selectman voted on acquiring a parcel of land behind the Robertson School and the Jordan Jackson School complex. The $100,000 has been set aside for acquisition of the land while meetings are held on a regular basis for price agreement. The land could potentially be used for two to three multi-purpose fields. The parcel is being aggressively pursued by the town where there is a prominent need for additional field space adjacent to the school property. The fields will include lights and offer the sophomores and juniors ample playing space. F. Memorial Park Tennis Courts- The current courts under the original construction were filled with loam and stumps which does not provide a decent foundation. The sub -base has been removed and replaced with gravel and stone to provide the necessary founda- tion for quality courts. 1t will cost $15,000 to $25,000 to complete the work. The courts will be built properly using the appropriate materials. G. Basketball Courts- The Finance Committee voted not to support the $50,000 funding needed to replace the existing basketball courts at Memorial Park. The proposal has been withdrawn by the Commission to possibly be re -written as a warrant article to capital improvements. Motion: By Jim Leaverton to withdraw the current article with the intention of bringing the revised article back to the Annual Town Meeting. Seconded by Dave Leary. All in favor. Motion passes 5-0. H. Ames Family Property- The Board of Selectman would like to turn the Plain Street Property over to the Mansfield Youth Soccer League for the reason of a multi-purpose field development. A $150,000 grant is available for the potential 20 fields and sports complex. 5. Correspondence: A. Yard Sale on the East Common The Animal Health Center has requested permission to use the East Common on Sunday October 18 from 9AM until 3 PM for a yard sale that would benefit the Stray Pet Fund. Motion: By Jim Leaverton to give permission to the Animal Health Center to use the East Common fora yard sale on October 18. Seconded by Lynne McDonnell. All in favor. Motion Passes 5-0. B. John Thomas has requested the use of Memorial Park for a make-up soccer game. Motion: By Jim Leaverton to give permission to the Animal Health Center to use the East Common for a yard sale on October 18. Seconded by Lynne McDonnell. All in favor. Motion Passes 5-0. B. John Thomas has requested the use of Memorial Park for a make-up soccer game. He will pay $50.00 for the lights and field rental. Motion: By Jim Leaverton to allow John Thomas the use of the Memorial Park field for a make-up soccer game with a limit of a two game maximum. 'Seconded by Lynne McDonnell. Motion passes 4-1 (1 in abstention). 6. Old Business: A. Walkie- Talkies: Motion: By Dave Leary to accept the motion to purchase four walkie-talkies for $400.00. Seconded by Carlos Medieros. All in favor. Motion passes 5-0. 7. New Business: A. Halloween Parade: The Commission volunteer will be Dave Leary. B. The Arts and Crafts Show will be held at the High School this year. C. A back-up Santa for the tree -lighting ceremony has been found. 8. Next Commission Meeting: October 20, 1998. 9. Adjournment: 9:00 PM. Motion: By Dave Leary to adjourn the meeting. Seconded by Jim Leaverton. All in favor. Motion passes 5-0. Respectfully Submitted, Sherri Gurnon, mmis ' cretary Date k ^2o— 9 Dave Leary, Acting Commission lerk Date frec:msword:reccom:10-6-98.doc Recreation Commission Meeting i n Minutes October 20, 1998 -1 1 Attendees Present: Dick Blandori, Commission Chairman Commission Members: Dave Leary, Acting Clerk, Carlos Medeiros, and Lynne McDonnell. Absent: Jim Leaverton Lorilee Fish, Parks and Recreation Director 1. The meeting was called to order at 7:04 PM. 2. Approval of Minutes: Minutes of the Recreation Commission Meetings held on October b with the following correc- tion:. Revision of number 4, part C: Plymouth Street Master Plan- The revision is expected from Mike Trowbridge by Friday October 9. It has been proposed that two multi -field complexes be added in addition to the current field plans. Discussion of number 4, part G: Basketball Courts The Commission has been asked by Dick Blandori to consider spending $9,000 to repair the courts for three to four years versus replacing the courts at the cost of $50,000. Lorilee will have photographs of the courts at the next Commission Meeting and will also note the Basketball Gift Account and the Memorial Park Gift Account available funds. Motion: By Lynne McDonnell to accept the minutes from October 6 as corrected. Seconded by Carlos Medeiros. All in Favor. Motion passes 4-0. 3. Terry Payer, Summer Camp Director: A. The Summer Camp concluded with a $5,000 profit. The profit is kept in the Revolving Fund for programming. B. Three families are currently delinquent in payment. Lorilee is receiving payment from two families, while maintaining contact with the third. e C. Suggestions and Recommendations: The Table of Organization will include one lead counselor for each of the four age groups. The camp will include two head counselors, four lead counselors, and 17-19 counselors. Previously, the camp was operating with three lead counselors and no head counselors. The lead counselors will maintain additional responsibility within the camp and therefore should be financially compensated. D. In Summary: The Summer Camp proved to be a very successful program with a well trained staff and great parental participation and cooperation. E. Planning for the Summer of 1999: A pizza party will be held during the week between Christmas and New Years to determine who is interested in returning to counselor positions. Summer Camp planning will begin in early January. 4. Questions and Comments: None. 5. Correspondence: A. John Thomas has confirmed Wednesday October 28 as the make-up soccer game date. The boy's team will play at 6:00 PM, while the men's game will be held at 7:30 PM at Memorial Park. B. Margaret M. Conaty has requested use at the Lower Field for Freshman Football practice. The team will need the field for practice between October 21 and November 20 from 2:45-'5:00 PM. These dates and times present no conflict with Pop Warner Football. Motion: By Carlos Medieros to give Margaret M. Conaty permission to use the Lower Field for the purpose of Freshman Football practice between October 21 and November 20 from 2:45- 5:00 PM. The maximum use of the fields will be limited to three times per week. In the future, all requests for the use of Memorial Park fields will be submitted in writing to the Recreation Department and presented in person at the Commission Meetings. Seconded by Dave Leary. All in favor. Motion passes 4-0. 6. Old Business: A. Program Financial Reports: Lorilee suggests not offering the Sesame Street trip again next year due to a loss of funds incurred during this event. B. Facility Reservation Forms and Information Changes: Re -scheduled for the next Commission Meeting. C. The Light Department has confirmed payment of $1,500 needed for the Tree Lighting Ceremony. 7. New Business: A. Five Year Plan/ CIP: 1. The Planning Board, on behalf of the Rails to Trails Development Project, will be requesting $50,000 from free cash at the Special Town Meeting, October 26. 2. Memorial Park, Fiscal Year 2000: a. $18,500 for fencing along Route 106 b. $50,000 for the reconstruction of the basketball courts 3. Plymouth Street, Fiscal Year 2000: a. $50,000 for a multi-purpose field construction 1' b. $10,000 for additional equipment and landscaping for the playground 4. Memorial Park, Fiscal Year 2001: a. The cost of the parking lot in conjunction with the DPW and surrounding neighbors 5. Plymouth Street, Fiscal Year 2001: a. $100,000 for the lights, scoreboard, and speaker system B. 1999/2000 Budget: Re -scheduled for the next Commission Meeting. C. July, August, and September Revolving Reports: Re -scheduled for the next Commission Meeting. 8. John D'Agostino, Town Manager: Discussion of the following items: A. Memorial Park fencing 0 B. Handicap accessible bleachers C. Lights at Plymouth Street D. Youth Soccer relocating to Plain Street E. Gamble Street Property F. CIP due mid-November with accurate financial figures included G. Game -field rehabilitation H. Football stadium L Parking plan support 9. Next Commission Meeting: November 3, 1998, TOOPM. 10. Adjournment: 9:25 PM. Motion: By Carlos Medeiros to adjourn the meeting. Seconded by Dave Leary. All in favor. Motion passes 4-0. F Sherri Gurno� , Commission Secretary Date Dave Leary, Acting Commis t Clerk Date f:rec:=word: reccom:10-20-98.doc 5