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HomeMy WebLinkAboutRecreation Comm 08/24/1999CEWE a ".z.. :int t t Recreation Commission Meeting23 , SSP 29 Pi Minutes August 24, 1999 C 5s k I' Sy � Attendees Present: Dave Leary, Chairman; Lynne McDonnell, Commission Clerk, Members: Jim Leaverton Lorilee Fish, Recreation Director Tracy George, Assistant to the Recreation Director Excused Absence: Dick Blandori Unexcused Absence: Carlos Medieros 1. The meeting was called to order at 6:00 PM. 2. Discussion with Capt. Roger Maag and Sgt. Cook regarding the process in which the Army Corp. of Engineers would initiate the development of Plymouth Street. - There are 18 acres at Plymouth Street, 14 of which can be developed. - The Army Corp. Of Engineers is an Army Reserve Combat Unit who are divided into platoons. - The platoons consist of two vertical units and one horizontal unit. The development of Plymouth Street would require the horizontal construction platoon. - The platoons train one weekend per month in addition to two weeks a year. - The development of Plymouth Street would be considered a Civic Action Request project. - The Army Corp. Of Engineers can only develop Plymouth Street when: A. The organization requesting the project is non-profit. B. The funding needed to run the project (fuel, food) comes from the organization. - The process of project acceptance required by the Army is as follows: A. The scope of work must be clearly defined. Engineered plans, site plans, a task list, and one specified point of contact must be detailed within the scope. B. A formal request for assistance must be submitted for approval. C. Liability insurance must be purchased by the organization requesting assistance. - The Army's environmental statement clarifies the Corp. of Engineers cannot become involved in projects relating to wetlands, hazardous waste, or re-routing of streams. - Project acceptance will only occur if the requested project meets the mission of the Army in training the troops. - Projects can take from four months to one year to get approval. J:reccom frec:msword SHG/sg8/30/99.doc - The Army Corp. of Engineers are currently constructing fields in Medfield, MA. The point of contact for the Medfred project is Tom McNeil and the platoon will be working over the weekend of September 18 and 19. - The cost of developing Plymouth Street into green -space will include tree removal, food, fuel, insurance, irrigation, seeding, and lights. - The Army's equipment remains on site while the project is in operation. 3. Old Business: A. Mike Ahern's estimate for the fence relocation and purchase of additional needed sand for the Tot -Lot Playground is $10,000. Additional mason sand will be purchased while some of the existing sand will be moved to the new location. Landscaping and trees will be added along with three new benches. B. Discussion reg,- ; _18, Draft Town Meeting Warrant Article Plymouth Street/Mansfield Youth Soccer. - Mansfield Youth Soccer was represented by Bruce Freal and Sean Harrison. Draft reads, 3. "The Town shall grant to Mansfield Youth Soccer, Inc. the exclusive right to use all the soccer fields,.." whereby "exclusive right" is seen as too extreme, and a mutual agreement cannot be reached under the current language used. - Mansfield Youth Soccer feel they need to know they can have use of the fields as they always have. Mansfield Youth Soccer is concerned about being excluded from Plymouth Street field usage. - Lorilee confirms there is no conflict between High School Soccer field usage and Mansfield Youth Soccer field usage. - Under the field reservation priority list, Mansfield Youth Soccer receives first priority after the field needs of the schools are met. - Both the Commission, Mr. Freal and Mr. Harrison agree on the concept of field usage, but not the language. - A meeting including John Morretti, the Selectmen, Parks and Recreation, and Mansfield Youth Soccer will be arranged in order to discuss securing field usage for Mansfield Youth Soccer. 4. Question and Comments: None. 5. Approval of Minutes: Minutes of the Recreation Commission Meeting held on August 4, 1999. Motion: By Jim Leaverton to accept the minutes from August 4, 1999. Seconded by Lynne McDonnell. All in favor. Motion passes, 3-0. :5:reccom Erec:msword SHG/sg8/30/99.doc 41 1 6. Motion: By Jim Leaverton to accept the request from Stop and Shop for an employee softball game on Wednesday September 1 from 5:00-8:00 PM. Seconded by Lynne McDonnell. All in favor. Motion passes, 3-0. 7. Motion: By Jim Leaverton to approve Dianne Royle's request to use of the South Common for the Conservation Fair on October 16. Seconded by Lynne McDonnell. All in favor. Motion passes, 3-0. 8. Motion: By Jim Leaverton to adjourn. Seconded Lynne McDonnell. All in favor. Motion passes, 3-0. 8. Adjournment: 8:45 PM. 9. Next Commission Meeting: Tuesday, September 14,1999 at 6:00 PM. Respectfully Submitted, 9.7y_9� Sherri on, emission Secretary Date //'(A� Lvnn cDonnell, Commission Clerk Dat :5:reccom free:msword SHGA98/30/99.doc