HomeMy WebLinkAboutRecreation Comm 02/26/20011
Recreation Commission Meeting
Minutes
February 26, 2001 `
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Attendees Present: Dave Leary; Chairman, Lynne McDonnell; Clerk
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Charlotte Falkner, Caren Levine
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Excused Absence: Danielle Fish
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Lorilee Fish, Recreation Director
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Kathy Codella, Assistant to the Recreation Director
1. The meeting was called to order at 6:00 PM.
2. Approval of Minutes:
Minutes of the Recreation Commission Meeting held on January 22, 2001.
Motion: By Lynne McDonnell to accept the minutes from January 22, 2001.'
Seconded by Caren Levine. All in favor. Motion passes, 4-0.
3. Reservation Requests:
A. Six reservation requests have been received to date, please seethe attached
chart.
Motion: By Dave Leary to accept the proposed reservation requests as stated,
with the
exception Mansfield Youth Soccer's request for use of Memorial Park.
Seconded by Charlotte Falkner. All in favor. Motion passes, 4-0.
4. 'Tabled:
A. The Open Space Conservation Commission meeting has been scheduled for
March 12, 2001 at 7:30 PM.
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B. The program participant policy for the Americans with Disabilities Act is on hold.
5. Questions and Comments:
None.
6. 'Old Business:
A. Dave Leary and Lorilee are scheduled to meet with the Finance Committee to justify the
proposed budget on Thursday March 1, 2001 at 7:30 PM.
B. Six people have contacted the Recreation Department regarding forming or joining an
adult tennis league.
C. Game Time has the bid for the Memorial Park playground equipment. A balance of
$1,600 is remaining and will be spent after the installation of the equipment on additional
tables, grills, or benches.'
r 7. Mike Ahern, DPW
Memorial Park and Plymouth Street construction update.
Memorial Park:
The basketball courts are complete with the exception of color -coding and lines. The color -
coding and lines will completed weather permitting by mid-May.
The Pop Warner field requires one weeks work for hydro seeding and will be closed until
fall.
The fence posts along the Hutchason Fields will be installed after the ground thaws. The
parking lot is set to be completed by mid-May.
The playground equipment will be installed by June,
Plymouth Street:
The new field can accommodate the five and six year olds this spring, and will be open to all
ages come the fall.
The baseball field will be offline after the spring season for height adjustment.
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The back acreage will be developed within a couple of years when more funding is available.
8.
Lenny Flynn and Lou Andrews, Community Preservation Act
The Community Preservation Act establishes a municipal Community Preservation Fund
with money coming from a 3% surcharge based on local property taxes with matching state
grants.
Mansfield can use the funds to protect the wells, acquire additional open space, restoration of
the Fisher -Richardson House, and save disappearing farmland.
Seven hundred signatures from Mansfield registered voters are necessary to put the
Community Preservation Act on this year's ballot.
9.
New Business:
A. Summer programs fees and pay scale, please see attached schedule.
Motion: By Charlotte Falkner to accept the proposed fees and pay scale increases for tennis,
softball, volleyball, basketball, and program directors. Seconded by Dave Leary.
All in favor. Motion passes 4-0.
Motion: By Charlotte Falkner to accept the proposed summer camp scholarships as stated.
Seconded by Caren Levine. All in favor. Motion passes, 4-0.
Motion: By Charlotte Falkner to accept the proposal for a senior citizen discount allowing
a 50% discount towards any program participation. Seconded by Caren Levine.
All in favor. Motion passes, 4-0.
B. The Commission agree to maintain the 3,500 copies of the Community Calendar for this
years distribution.
10.
Motion: By Charlotte Falker to adjourn. Seconded by Caren Levine. All in favor.
Motion passes, 4-0.
11.
Adjournment: 8:05 PM.
12.
Next Commission Meeting: Monday March 12 at 6:00 PM.
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Respectfully Submitted,
Sherri Gurnon, Co ission Secretary Dat
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Lynne cDonnell, Commission Clerk Date
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, 2001 Payroll
(,- 2001 Summer Program Payroll & Fees
2000 2000 2001
2001
Tennis + $1,430.83 Resident Non-resident Resident
Non-resident
Youth: 8 - i hour lessons $ 40.00 $ 50.00 8 weeks $45.00
$55.00
Adult: Session A: 5 - i hour lessons $ 35.00 $ 45.00 6 weeks $45.00
$55.00
Adult: Session B: 8 - I hour lessons $ 55.00 $ 65.00 8 weeks $55.00
$65.00
Adult: Sign for both sessions by5/12: $ 80.00 $ 100.00 Hoa, sessions $90.00
$110.00
Both Youth and Adult:
Private 1/2 hour $ 15.00
Semi -Private 1/2 hour $ 20.00
Proposed Payroll:
Lessons Youth Adult Private Semi Priv, Prep
1/2 hour 1/2 hour
Matt $10.
Program Director: $10.00 $13.00 $12.50 $10.00 * $7.00
Eric $9.
Instructor: 3rd year $9.00 $13.00 $12.50 $10.00 • $7.00
Marissa $7
2nd year $7.00 $13.00 $12.50 $10.00 * $7.00
Victoria $7.
Youth has been raised $5 to cover increase in payroll. Adults show an increase only because of 5 classes vs. 6 this
year
in session 1.
We are holding makeup classes each Monday from 8 to l l for rain makeup's and to offer a I lesson makeup due to a vacation.
Attendance will be kept and one vacation makeup will be allowed each child. Should a child reach 8 lessons before the end of
the session, their lessons are over. This should give the parents a little latitude w/vacations.
Adult Softball + $170.53 Resident Non -Resident
Adults Runs May 2 to August 22 $ 25,00 $ 35.00
Run by a volunteer. We do not charge him aerogram fee.
Suggest we keep the volunteer and the fee the same.
Adult Volleyball Summer League - Gift Account + $300.
We did not run a league last year because we did not have an outside court due to the renovations
at Memorial park. There is a league/program meeting scheduled for May 15 to determine how they
would like it run. Previously we have charged $100 per team or $25 per person depending on the program
format.
Adult "3 on 3" and "5 on 5" - Gift Account + $110.70 2000 2001
Fee: "3 on 3" $150 per team - I l teams Fee: $150 $ 150.00
Fee: "5 on 5" $500 per team - 12 teams Fee: $500 $ 550.00
1 would suggest $550 per team. The "5 on 5" havi most (85%) of the expenses.
Timers, scorers, Director, all payroll is going up.
Suggest keeping "3 on 3" at $150 and raising the "S on S" to $S50.
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L 2001 Payroll
Program Staff: 2000 2001
Nancy Antonucci $ 12.36 3% $ 12.73
Lynda Zimmerman $ 10.61 3% $ 10.93
Sherri Gurnon $ 10.61 3% $ 10.93
Budget Line in Seasonal Support:
Billie Siena $ 8.52 6% $ 9.05
Fred Grant $ 11.70 3% $ 12.05
Throughout the course of the year we have several people that volunteer for us and run the adult programs.
Adult Basketball, Monday and Thursday evenings from September through May, Jim O'Driscoll and Mike Campo.
Adult Volleyball, for the year, Joanne and Tim Griffin.
Adult Softball and sometime helps w/volleyball, Ralph Deckert.
These volunteers are not charged the regular fee. They keep the programs going, collect fees and keep us informed
as to the program status, needs and wishes. They contribute a great deal to this department.
f.rec:excel:budget:99-OOsumfin.xls:2001 Payroll
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