The URL can be used to link to this page

Home My WebLink AboutCOA 11/15/1976COUNCIL ON AGING 184 NORTH MAIN STREET MANSFIELD, MASSACHUSETTS 02045 Telephone )617) 339-4424 MINUThS OF MINETIAG 11/15476 Present: Clara Flint, Linda Martinelli, Doreen Mulcahy, Marie Connor, Dolores Benson and Maureen Canner 1. fleeting convened at 7:10 p.m. with VicePresident Flint conducting. 2. Secretary's report of 10/26 accepted with minor correction. 3. Secretary's report of 11/1 read and acceptedwith additional notation of time of Mrs. Connor's arrival of 8 p.m. 4. Mrs. Flint asked Maureen to explain the GnTA Program which is funded by both the state and the federal vovernment. 5. Treasurer's statement updated through the 11/10 warrant as fhllows: 6. Motion made andcarried to En before the Selectmen to ask for a 000.00 transfer of funds, on line item 678-10, Miniius hxpense; !Marie Connor/Linda Martinelli. 7. Trepsurer!s reporteccepted; Dolores 3ensoyl%K Martinelli. 8. The Secretary reed a letter from the Seiectmen regarding the F-irfield Optiepl Compary Buildins nd it was deci3ed to ask President Johnson to submit e letter indicating our interest in the property for next ,year. 9. The"ecretary reed correspondence directed to the Council; no action taken. 10. A request from the Suggestion Box for a trip to the Quincy Market in Boston was read. Anna Powers will work with Maureen on this. 11. OLD 9USTIT09 A motion made and carriedto ask President Johnson to discusswith the Selectmen the hiring of a `secretary forthe Council to tekenotes of meetings and handle any necessary coreespondence. The money for this position to be taken out of the Salariez Acco�tt lrnolc�ing that we shell have to ask for a transfer of fundsleterl Dolores Benson/Linda amine 1. s %�-/L Balance Spent Office Tupplies Y 100.00 a 56.27 Cleaning Supplies 75.00 15.83 Tr: v x_ ;hies 75.00 29.40 !?rapevine 500.00 84.90 Rep. A: 'Urn. 200.00 56.94 lasses ° supplies 500.00 165.00 �. .'uses 350.00 W n0 Not Lunch Pro. 650.00 102.38 Llectricity 360.00 66.99 Fuel ° !Taint. 850.00 75.91 Rent 3000.00 720.00 Telephone 360.00 101.25 Veh. Rep. A Gas. 610.00 350.,00 Salaries Director 1700.85 Custodial 355.99 6. Motion made andcarried to En before the Selectmen to ask for a 000.00 transfer of funds, on line item 678-10, Miniius hxpense; !Marie Connor/Linda Martinelli. 7. Trepsurer!s reporteccepted; Dolores 3ensoyl%K Martinelli. 8. The Secretary reed a letter from the Seiectmen regarding the F-irfield Optiepl Compary Buildins nd it was deci3ed to ask President Johnson to submit e letter indicating our interest in the property for next ,year. 9. The"ecretary reed correspondence directed to the Council; no action taken. 10. A request from the Suggestion Box for a trip to the Quincy Market in Boston was read. Anna Powers will work with Maureen on this. 11. OLD 9USTIT09 A motion made and carriedto ask President Johnson to discusswith the Selectmen the hiring of a `secretary forthe Council to tekenotes of meetings and handle any necessary coreespondence. The money for this position to be taken out of the Salariez Acco�tt lrnolc�ing that we shell have to ask for a transfer of fundsleterl Dolores Benson/Linda amine 1. s %�-/L CONONACE 11/'15/76' p•2 b. Motion made and carried for subco.mittees to be formed if not already such as Budget, Building, Transportation and Personnel to determine the policies necessary for a working Council; Dolores Benson/Linda Martinelli - opposed Marie Connor. c. Motion made and carried for a workshop session in the neat future to fb rih er discuss division of duties and members of the newly created subcommittees; Doreen Mulcahy polores Bensor NEW BUSINESS a. Budget consideration taken out of order: Question of additional hours with increase in salary for the Director. Mrs. Benson stated that she wan Id not vote for this increase considering thefact that we cm Id utilize( volunteer, help as well as the newly appointed CETA Secretary to cover the DIC for thetwo days that Mrs. Canner is not in. Motion for Director to maintain present work week of 18 hours andsalary; madeand carried. Dolores Benson/Doreen Mulcahy. Mrs. Connor left meetingat 9 p.m. OLD BUSINESS d. Motion made and carried to present total budget of $16,340.00. Mrs. Benson will type up new budget figures and Mrs. Flint will call President Johnson to advise of the changes made in the proposed Budget. e. Tram portation Committee Report presentedand accepted with amendment as noted; Dolores Bei son/Linda Martinelli. f. Motion made and carried that with a two week notice we dismiss the Senior Aide because she has not proved sufficiently capable; Dolores Benson/Linda Martirelli. g. Mrs. Benson reported on SEMass. Health Planning & Dev. Inc, which will include 30 people on this area planning board whose basic function willbe to decide where monies from Federal and State Govermmnt for heatlh care will go. Residents from Maisfield who have applied for, "Consumer" seats are; Mrs. Benson, Mrs. Edredge McCausAnd and Mrs. Rena , Kinder. h. The Photo I.D. Program through Bay Bnk is stillpending. i. Motion made andcarried that all records pertaining to DIC activities should be kept at the DIC under lock and key whenever possible. J. Mrs. Benson advised that the Town Counsel veri 8 ed her contention that the Council could change the job description of the Director aswe wish as there is. no written contract. This was in regard to Mrs. Benson's proposal for, dual. Coordinators to cover the DIC. k. The wcr kshop meeting for assigning subcommittees will be set at the next regular meeting 1. Clara Flint asked how Purchase Orders are handled; who signs them. Maureen advised that she must het council approval for any purchase over, :825.00 and she usually just tracks down any Council Member to sign it. 12. Sills presented for payment: electricity, $27.57; Schofield Hardware, $15.78; J. L. Steal & Son, $5.44; gas for minibus, 347.52; salaries; woodworking, $5.00; Janitor, $62.82; Director, $222.68. State Grant for Dietitian for 14 hours, $70.00. 13. Motion made and carried to purchase a Food Carrier for the Meals on Wheels Program in theamoint of ,152.00; Clara Flint/Dolores Benson; also CIRCA Dues, $10.00. 9 CbNOltlAiu6 11 �15/7Ea. P•2 14. Motion made andcarried for responsibility for signing Purchase Orders to lie with he President or Treasurer of the Council or with a member of the Budget Committee; Doreen ` eAileahy/Dolores Henson: added that one member of this group should meet with the Director once a week to sign anddiscuss proposed Purchase Orders. Miss Flint win, meet with Maureen on Friday of this week £orthis purpose. 15. Mrs. Benson commented on the Director's report ssbeing an excellent presentation. _ 16. Maureen commentedthat she is having difficulty finding acceptable choreworkers for the Home Care Program. Students from SE Reg. Tech. School have not worked oat well. Mrs. Benson suggested a volunteer program asking organizations in town to provide manpower. This was not acceptable to the Council. It was suggested that Maureen plece an add in the local newspaper. I 17. Motion made andcarried to contract;,rith Russ Marchand for the remainder of his film t progrpms for the year. The Friends of the DIC have offered to pay for the January film. (Dolores Benson/Doreen Mulcahy) 18. The Volunteer Appreciation Party has been set for theafternoon of January 7. 4 19. Maureen is still working, on the Memorial Plaque. A committee of Seniors has been formed to determine the people who have helped the DIC who are now deceased. 20. Meeting adjournedat 11 p.m.; motion Clara F1int/Doaeen Mulcahy. Respectfully submitted Doreen Mulcahy Secretary Note next meeting at DIC, December 6 at 7 p.m. s