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Home My WebLink AboutCOA 04/14/1981April 14, 1981 TOWN OF MANSFIELD Council on Aging 184 NORTH MAIN STREET P.O. BOX 232 MANSFIELD, MASSACHUSETTS 02048 Telephone (617) 339-4424 339-5261 ANNUAL MEETING COUNCIL ON AGING MINUTES AUG IJ 19bi 'FCJiri,N CLI=Pse` MEMBERS PRESENT: Rev William Flub, Ruth Noonan, John Marvelle,Elinor Vernon Theda Hornung, Director Paula Kilby and Assistant Director Ada Milliken MEMBERS ABSENT: Bradley Dauphinee and Harry Nordberg The meeting was called to order by President Rev. Flub at 8 p.m. The Secretary's report was accepted as written. Budget status report was reviewed - highlights were discussed. Warrants of 3/24 and 4/7 were presented and discussed. Reports accepted by unanimous vote - motion be Tedi, seconded by Ruth. Reb. Flub reviewed correspondence received: (1) Resignation of Harry Nordberg; copy of letter from the Board of Selectmen addressed to Harry (2) WNAC- TV "Senior Circuits" change of time to 10:30 a.m. on Sundays (3) Family Service Association - program of Adult Foster Care to begin 3/2/81 (4) Norton Singer Play "Hello Dolly" Senior Citizens Night - 6/10 (5) three workshop announcements. Director's Report: Easter dinner arranged by Mrs. Botti to go on as scheduled. Report on Bristol County Home Care Advisory Council meeting in Fall River at new Fall River headquarters was well attended and a worthwhile meeting. Tires for the van were transferred and passed inspection. Grants are going well - jewelry making will end next week - woodworking is about over - second phase of jewelry to start in May with class in photography - line dancing will resume when instructor returns from vacation. Attendance at classes is good, escort service is going well. "Hello Dolly " production reservations are not all in - good response so far - bus may be required. Kitchen restoration is at a standstill. Woodworking instructor has been giving time above and beyond his compensation. Under the circumstances (at no request from the instructor) director asked that we consider paying him for additional time. State Grant time willrun out with balance of $900. State Director has said we should "spend it" within reasonable bounds. Discussion of areas left to new business. Upcoming events include - trip to Toll House, Catholic Women's Club luncheon, Russ Marchand presentation sponsored by Attleboro Savings Bank, COA Appreciation Day on May 3. Assistarit Director's Report - Bus transportation 275 people and 765 miles in the month of March. Income Tax program completed - used to capacity - need for space for confidential meetings (including fuel assistance and Income Taxes) If we are unable to make the room at our headquarters these meetings should be scheduled at some other location (as Town Hall) Director has had to make home calls in some cases because of the non -confidentiality of this location. Discussion of time spent by the Director in this manner. Discussed use of old Schools for COA rooms. Friends of Drop In Center realized over $550 on their bake sale. N Council on Aging - Annual Meeting Page 2 April 14, 1981 Old Business: Appreciation Day - Elinor Vernon reported on refreshments and solicitation from church women and members of the DIC. Tedi Hornung will invite all volunteers, town officials and various interested persons An invitation will be issued to all citizens of the town through the newspapers. Assistant Director will provide list of volunteers and others who should be invited personally. Program will include exhibits of crafts and activities, presentations by Rev Flog, sociability and refreshments. Time and date -- 2 to 5 p.m., May 3, at Bicentennial Court. Senior Citizen Internship Program will have no representation from Mansfield unless application by individuals outside. Candidates suggested at the last COA meeting have decided they will not apply. DEA Grant suggestions discussed: additional craft classes. Paula directed to contact DEA Director for approval on expenditures from this account Assistant Director reported that the life line list at the Police Dept needs to be updated. Report on visits by "friendly visitor" and cards to shut-ins has been excellent and appreciated by all. Program working well and contacts are extensive. Need for larger DIC discussed. Abandoned schools discussed. Renovation costs estimate for work done at Bridgewater building will be obtained for our information (including lavatories, ramps etc.) Grants are available for renovation of such buildings from DEA. Grant is very competitive however. New Business: Report of Nominating Committee: Nominations: President Rev. William F. Flub Vice President Theda Hornung Secretary Elinor Vernon Treasurer Bradley Dauphinee Names presented by Nominating Committee. Vote cast for all officers. Election of all was unanimous. New officers accepted positions Minibus rules revision: JC's asked for bus to transport seniors to fashion show at high school. Request was verbal and assumed to be affirmative. Bus usage rules do NOT cover this use by other organizations. After discussion it was agreed to add #11 to the minibus usage rules and directions: #11 Outside groups may request the GOA for use of the minibus to transport seniors to the program if the following requirements are met: 1. The program is of interest and/or benefit to seniors - 2. The request for use be made in writing to the Council six weeks in advance of the program date 3. The program attract the interest of at least 15 seniors who need transportation Council on Aging - Annual Meeting April 14, 1981 page 3 Membership - vacancy on the board was discussed. Suggestions for new members requested. It was decided that the vacancy should be put into the newspaper. Rev. Flog will write an appreciation letter to Harry Nordberg. Director reported that the Director and Assistant Director have been added to the list of "town employees" This includes increased benefits as: increase in pay in the 1981 budget, tax deductions for paid employees, retirement and health insurance. It was noted that because of this change we should make changes in our job descriptions at the next meeting. It was moved by Ruth, seconded by Elinor that another woodworking class be run this spring and that the cost be paid from 11679-0 account. Elinor and Tedi offered to give limited classes in their crafts - lamp shades and cake decorating. To be discussed in May. Paula reported that 18 senior citizens received wood from the land cleared by the Conservation Commission. Project coordinated by Brad Dauphinee. Work was done by seniors themselves - picking up wood and carrying it away themselves. The project took two days to complete. Refreshments left from the funeral of Chief D'Afile were given to the DIC for distribution. Tedi Hornung has been offered about 20 tickets to the Fine Arts Museum. Tickets were I surplus from those used by seniors in Walpole made available by Bird and Son Foundation. Tedi will give tickets to Director for distribution Meeting for May set on Monday the 4th to avoid Town Meeting nights Annual Meeting adjourned at 10 p.m. Elinor Vernon, Secretary