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HomeMy WebLinkAboutCOA 11/11/1980I November 11, 1980. TOWN OF MANSFIELD Council on Aging 184 NORTH MAIN STREET P.O. BOX 232 MANSFIELD, MASSACHUSETTS 02048 Telephone (617) 3394424 3395261 Council On Aging Minutes MEMBERS PRESENT: Rev. William F. Fluor; Ruth Noonan; John Mar_velle; Harry Nordberg MEMBERS ABSENT: P.radlev Dauphinee The meeting was called to order b,> President Rev. Fluq_ a 8 pm. The secretary's report was accepted as written. The treasurer's report and warrants of 10/21& 11/4 were received as presented. There was no correspondence. Staff Reports Director. Meetings attended -- 10/23 Fall River; 11/1 Boston to pic^T up film; 11/6 No. Dighton- Advisory Council --elected to recording secretary. Old. business: RATE letter from Family Services in Fall River will be written this week. Waited for more information on agency and performance with other grants from Advisory Council of P,CHCE. RATE's foster care pro( -ram for elderly looks favorable for funding. Letter will be written. Sale of picture on di -rector's wall - Brad got materials donated for bulletin board to replace picture thus keening costs low. Picture is gone now ($10). Budget Drenaration time. Anyone interested in input, please see Paula before Nov. 19. Since Passage of Prop. 2 1/2 the budget for FY '81 will probably be cut $2500-$3500. Non profit permit received by Friends, Post office explained this permit is good for Friends mailings only, not COA. COA will need to be deleted. on letterhead of newsletters as a result. Vicki Presard of the. Cable TV Advisory Board called to ask that someone from COA attend their next meeting so thev could have agency input into possible COA uses of cable. Director will attend. Escort driver - Hired a full time driver Nov. 7 but declined the job Nov. 10 on doctors advice. Must readvertise. Woodworking grant - sought change from 2 10 week classes to 1 7 week class from BCHCE. Instructor works 4-6 hours per week besides the 2 hour instructional time. Change is requested to pav more each week so we can get an instructor', Events Upcoming: 11/15 Friends Fair; 12/4 Venus de Milo; 12/11 Christmas party sponsored by Friends. Tickets are: $6 & $8.75. *** Budget preparation should be done at October meeting.*** Assistant Director Bus traveled 950 miles and transported 314 passengers last month. This is an increase over the previous month. Meals On Wheels -- 17 people receiving these. We have 50 meals total for site and MOW,. Action may be needed to ascertain if all on MOW are ' truly homebound. Ada is moving to Bicentennial Court. Mav need to reduce her hours by 4 1/2 per week as a result. Friends would like to purchase snow tires for the minibus. Mansfield Tire gave two quotes: Wrangler Radial All Season Goodyear Tires at $110.08 each or $440.32 installed or Traffic XG Snow Tires at $301 installed. Friends consensus TOWN OF MANSFIELD Council on Aging 184 NORTH MAIN STREET P.O. BOX 232 MANSFIELD, MASSACHUSETTS 02048 Telephone (617) 339-4424 339.5261 is the All Season Goodyear. Moved to new business. Interviews of applicants for the 2 COA vacancies was the next order of business. Elinor Vernon, Theda Hornung, and Gertrude Hofemann were present with Anna Power and Joan Secher absent, Those present told COA members what thev felt to be their qualifications and strong points and answered questions. All said they'd be willing to assume leader- ship roles in the future. Roles and responsibilities of COA members were outlined by the president to all applicants, with no further ouestions to answer, the applicants left. Old Business The assistant director's job description was reviewed and revised. (The revised copy will be attached to these minutes on Dec. 9). Ruth moved that the assistant director's job description he accepted as corrected and retyped with all members receiving copies. The motion was seconded and unanimously passed. COA policy was reviewed and revised. (Revised copy to be attached.) Ruth moved to accept the policy rules as corrected with copies to go to each member. The motion was seconded and unanimously passed. A bell for the front door is still being looked into. A corkboard is being made for the director's office. New Business John moved to accept the price per tire of $110.08 from Mansfield Tire and to direct the trustees of the minibus fund account of the friends to determine whether 4 or 6 are needed and to purchase the tires accordingly and to pay the full amount from the minibus account of the Friends. This motion was seconded and passed. An amendment to the director's job description was made in line with the revised policy. Under list of duties the change is: The director is to hire subordinate staff and supervise the work of the personnel of the DIC. The job description is to be retyped with copies given to all COA members and the town manager. The job description is to be dated Nov. 1980 and noted that it is revised. Balloting for COA appointees was the last item of business. Elinor Vernon received a unanimous vote. A split vote was recorded on the others. Another vote nave Mrs. Hofemann a majority with Mrs. Hornung receiving the remaining votes. John then moved and Ruth seconded to adjourn at 9:45 pm. Discussion followed and John withdrew his motion to adjourn and Ruth withdrew her second. John moved and Ruth seconded to reconsider the split vote. Reconsideration passed unanimously. With another split vote taken a motion was made to recommend Elinor Vernon and to favor Gertrude Hofemann and Theda Hornung eoually. These recommendations will. be taken to the Selectmen by Rev. F1ug_. It was then moved, seconded, and passed to adjourn at 9:50 pm. TOWN OF MANSFIELD Council on Aging 184 NORTH MAIN STREET P.O. BOX 232 Fely;�e MANSFIELD, MASSACHUSETTS 02048 FiU Telephone (617) 339.4424E �" 44 339.5261 tOVVN C: ERK POLICY Council On Aging November 11, 1980 REVISED It shall be the duty of the Council On Aginq to establish policv for the operation of the Drop -In -Center. Such policv may be altered as deemed necessary by vote of the Council. 1. hours - Mondavi through Friday from 9:00 am to 3,30 pm: DIC may be opened or closed at other times as deemed necessary by vote of the Council. Hours may be changed at the discretion of the Council. 2. All repairs and improvements shall be brought before the Council for discussion and vote. 3. Use of bulletin board/displav areas shall be at the discretion of the Director or Assistant Director. All posted items shall be initialed and dated. 4. Keys to the Center shall be in possession of the Director, Assistant Director, Council members (if so desired) and approved personnel. 5. Kevs to the office shall be in the possession of the Director, President, and approved personnel. 6. Preparation of refreshments in the kitchen area shall be under the direction of the Director or Assistant Director. 7. Lifeline telephones cannot be used for anv purpose ether than so designated. 8. Scheduling of the minibus shall be limited to activities of. the DIC as approved by the Council. 9. The Council will have full responsibility for hiring and firing the Council Director. The Director will have responsi- bility for hiring and firing all other employees including the Assistant Director. 10. The files are confidential and access to them will be exclu- sively at the discretion of the Council Director. 11. The Council shall be responsible for approving Job descriptions. 12. Volunteers for activities shall come under the direction of the Director and Assistant Director, The intent of the Mini -Bus program is to provide basic transportation for the senior citizens of Mansfield who cannot provide it for them- selves. [It must be recognized that the Mini -Bus cannot be used as a taxi_ service ..... for individual personal transportation.] Under this must be established for the Mini -Bus usage by the premise, priorities Council On Aging. The recommended priorities are: scheduled AIC activities, which are any programs sponsored or approved by the Council through the DIC, and shopping for necessities. __ _ ----- usage a 9 General directions for Mini -Bus are as follo�aS'�" oj l P �� 1. Reauests for service must be made by 3 pm of the preI%-us preferably 24 hours in advance. 2. Passengers must be ready 5 minutes prior to the appointed pick up time because the driver will wait only 2 minutes for a pick up. 3. Bicentennial Court and Cedar Court residents will be picked up at the Recreation Hall and driveway (respectively) only. 4. Persons needing physical assistance must be accompanied by a responsible person or bus aide. 5. Drivers will follow route schedules as provided by the DIC and cannot accept requests for changes in this schedule. 6. It must be emphasized that the dispatcher must know the name and address of destination and time of appointment. 7. Participants in DIC activities will be returned home only at regularly scheduled times both in the morning and afternoon, 8. It must be emphasized that the Mini -Bus cannot leave Mansfield except as scheduled; nor can -it provide emergency service. ng 9 it of the DIC d Dlwould makeed if those arrangementshtolbeepickednupaat1distance the Center. 10. Persons with need for transportation for individual medical appointments should avail themselves of the escort service. 11. Outside groups may request the COA for use of the minibus to transport seniors to the program if the following requirements are met: 1. The program is of interest and/or benefit to seniors. 2. The request for use be made in writing to the Council six weeks in advance of the program date. 3. The program attract the interest of at least 15 seniors addedwho 4/81) ' need transportation.