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HomeMy WebLinkAboutCOA 02/12/1980TOWN OF MANSFIELD COUNCIL ON AG MG 1E4 NORTH MAIPJ ST^<<:T MAN!;F!E1.D, MASSAC! R.1SP iS 0204$ Telephone (617) 339-4424 February 12, 1980 .Job Description - Coordinator Town of Mansfield Council on Aging The Coordinator of Services and Programs for the Aging shall be a consultant to the Council on Aging in the Town of Mansfield. The Coordinator shall be responsible for assisting the Council in carry- ing out its statutory responsibilities; for assisting the Council in the development and implementation of programs and services designed to meet the needs of the ming in the Town of Mansfield; for giving supervision and management of such programs and services as the Council may designate; for managing and supervising all of the Council's employees and bringing any personnel problems promptly to the attention of the Council; to coordinate and conduct programs dealing with problems of the aging and to promote facilities for the health, education, welfare and recreation of the aging. Coordinator should have specific knowledge of available opportunities t for the elderly including such specifics as available monies and 7rants and knowledge of the process of aging, together with an under- standing of the needs and behavior of those in their later stages of life. QUALIFICATIONS: high school graduate plus degree in business admin- istration or equal experience. Psychology/sociology background desirable. Have thorough knowledge of office practice/procedures. Shall prepare periodic financial reports, statistical reports and maintain complex records. Typing skills (40 wpm) and composing letters. DUTIES I Shall report directly to the President of COA.(The „pre sident being representative of the Board.) Shall. be on the job during regular working hours as scheduled by the Council. 3. All absences shall be repor'�ed directly to the President or next officer in charge. 1.1,, i%elemate tasks, coordinate and supervise them. ) Manate all fiscal matters including grant contracts; establish accounting p�roced>»r,:, pnd prepare, budge t eports for Board review. 6. Supervise pai.denployees aides and volunteers. U February 1.2, 1930 Job Description - Coordinator Town of Mansfield Council on Aging ' Page No. 2 7. Shall carry out policies and procedures as established by COA. (see attached) S. Attend all regular meetings of the Council and all other meetings as designated by the Council and will provide a written report of all meetings at the following Board meeting. 9. Search for projects that will broaden base of service and implement projects and programs as they are initiated. 10. Establish professional relationships with Board Members and committee people. 11. Show concern for publicity and public relations. Interpret the work of the agency in the community; maintain close liaison between providers of service and the Department of Elder Affairs. 12. Shall be familiar with and able to assume Assistant Coordinator responsibilities when necessary. 13. Shall be responsible for inventory control and issue reports on same at first meeting in each quarter. 14. Pay bills through warrant procedure and as designated by President and reconcile bank statements. 15. Shall maintain employee records/time sheets and forward necessary information to proper agency. Records of minibus usage, attendance at DIC and all other related activities to be presented at first meeting in each quarter. GENERAL 1. Coordinator position is strictly contract labor, 2. Salary increases subject to Town Meeting vote. 3. Coordinator shall be under a six-month probationary period at the agreed starting rate. Coordinator's performance shall be reviewed within this period at a regular/special Council meeting. Date of permanent employment or dismissal shall be established at this time. 4. All incoming mail, other than personal client information, shall be brought to the next scheduled Council meeting for discussion/action. 5. Overtime pay at discretion of Council. 6. Grant applications shall be presented to the Council (COA to decide on application requests). Completed grant applications must be --proved by COA before submitting to proper authority. February 12, 1980 Job Description - 'Pown of Mansfield 1'ar7,e No. 0 Coordinator Council on Aging ). President of COA or next officer in charge shall be notified of representatives of any agency or Board visiting the DIC upon their arrival at the DIC or in advance if possible. 8. All files to be at disposal of COA members except confidential client files. Confidential files shall be kept locked in desk. 9. Coordinator to notify President or next officer in charge when leaving DIC during working hours. 10. Shall encourage clients, agencies, boards, etc. to conduct any business whenever possible at the DIC. This will allow Coordinator to remain at her post as well as save travel expense for COA. BENEFITS VACATION PAY: Shall be based on a regular work week and avail- ability of funds. Two week's vacation pay after one full year of service. Less than one year, a two day vacation period shall be allowed. Vacation pay is based on first day of employment. Vacation time shall not be cumulative from year to year. After five years of continuous service - three weeks. After ten years of continuous service - four weeks. SICK TIME: Sick leave shall start January lst. Employees shall be entitled to sick leave up to 15 days per annum, pro -rated to the days of his employment in his first year. Unused sick leave shall be accumulated to a maximum of 143 days. The employer may require the employee to verify his illness by a physician's certificate. Employees must notify the chairman prior to reporting time of any illness requiring absence. Sick leave shall accumulate during vacation time, and when an employee is absent due to injury or illness. After sick leave absence of two weeks or more, the employee must present a doctor's certificate before returning to normal duties. At time of termination of employment, for any reason, all accumulated sick leave shall be cancelled. February 12, 1980 Job Description - Town of Mansfield Page No. 4 PERSONAL TIME: PAID HOLIDAYS: 4x Coordinator. Council on Aging Shall be paid up to three days - this includes bereavement time for (parent, spouse, child, brother, sister, grandmother, grandfather, or in-law resident in the employee's household. New Year's Day, Washington's Birthday, Martin Luther King Day, Patriots' Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day and Christmas Day, If holiday occurs on Sunday, it shall be observed on the following Monday. Should any holiday listed above fall on a Saturday, the holiday shall be observed on the Friday preceding such holiday.