HomeMy WebLinkAboutCOA 11/14/1995iil t, di;{d
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MANSFIELD COA BOARD MEETING
MINUTES OF NOV. 14, 1995
Present: Gale Farrugia, Ada Milliken, Beth Wood, Soniat1TJS
Walgreen, Jack Folan, Jeanne Heaton, Gretchen
Elliott. Excused: Mary Butler, Frank Nilson.
Meeting called to order: 7:35 pm
Treasurer's Report:
Budget report accepted.
Motion to approve Oct. 10th Board Meeting Minutes.
Unanimously accepted.
Director's Report:
Multi -Purpose Room:
Group of interested persons(includi-rig Ms.
Margaret Rogers, who wrote a letter to the
COA Board) will be attending COA
Board Meeting on 11/14 to discuss use of room. To
date, room has been for the use of "not-for-profit"
organizations. Group attending meeting will be
arguing that the use of the room for piano recitals
is appropriate.
Town Manager and two selectpersons are aware of the
situation.
Purpose of the meeting tonight will be to hear from
the group; decision on whether to change policy will be made on
Saturday, December 2nd at the joint meeting of the
COA Board and Library Board
Organizations have used the multi-purpose room and have
left windows open and, at times, the kitchen has not been
cleaned after use. MWOT and Ken Butler have been made
aware of the issues. Unclear at this time whether or not
the parties have been made aware in writing or by verbal
means only. Gale Farrugia will investigate.
Chris Marion, Assistant Town Manager will attend meeting
in January.
Halloween Weekend: No problems or incidents.
New Social Worker, Debra t/ hired Nov.13,1995.
In process of obtaining licensure.
New Computer was installed with Microsoft Word and Excel.
Donation of $1,000 donated by Mr. Maurice Mezoff to the
staff and volunteers of the COA.
Beeper. Needed by Gale Farrugia in replacement of
residence phone. Requesting $8 per month to pay for
beeper; to come out of Special Services, Line Item 5381
of the COA 96/97 Budget. (DPW also has a beeper, which
t is paid for by the Town.)
Motion to approve by Beth Wood.
Approved by Board.
Recommended Budget for 1996/97:
Addendum: Include buy-back of up to 4 days sick leave if not
used.
Unanimously approved.
Assistant Director's Report:
Sign -In Center
Gatra Van Milage
Passengers
Flu Clinics
Christmas Party catered
Cost: $14.
Berkshire Trip sold out.
Friends of the COA (DIC)
machine. Jeanne Heaton
Friends.
No BESI report.
NEW BUSINESS:
Use of Multi -Purpose Room:
Month of October
855 people
1599 miles
487
400+ people
by Moran's on Dec. 7th at 6:00,
donated $1148 toward a new copy
will send thank -you letter to the
8:30 pm. Present: Mr. and Mrs. Vaughn, Ms. Margaret Rogers,
Ms. Barbara Giangarra.
Ms. Margaret Rogers had sent a letter to the COA Board, arguing
that the use of the multi-purpose room for the use of recitals,
such as Mrs. Vaughn's piano recitals, is an appropriate use of
the facility.
COA Chairperson, Jack Folan,stated that the Board had not been
aware of the use of the room by Mrs. Vaughn. When it was brought
to the attention o? the Board, that the room was being used by a
"for-profit" organization, the Board, after much deliberation,
voted to limit the use of the facility to "not-for-profit"
organizations only.
Options suggested:
Library and/or COA could sponsor the performances for the public.
Policy could be amended to state facility could only be used for
"non-profit activity."
Decision about policy will be made in conjunction with the Library
Board on December 2, 1995 Joint Meeting.
Beth Wood announced she will not be requesting to be re -appointed
to Board. Her term will expire in January 1996.
Meeting adjourned at 9:00 pm. Next meeting will be held on
Saturday, December 2, 1995 at 9:00 am with the Library Board.