HomeMy WebLinkAboutCOA 02/01/2003Mansfield COA Board of Directors/Library,Board of Directors
Minutes to Joint Meeting
10:00 AM, 2/1/03 '- ` r i
PRESENT: Mansfield COA—Sonia Walgreen, Donna Harrington,•Ben Boynton;' 4;
Gale Farrugia, and Debra Surprenant. Library—Joe Flynn, Nancy Brief
Pilz, Chris Cormier -Hayes, John Walgreen, and Janet Campbell
ELECTRIC ISSUES: A problem with the electrical expenses attributed to the
Library and COA was discussed at length. A history of the electricity
problem was given. Gale indicated that she had a budget meeting with
key town administrators and the projected expense was added into the
budget.
BUDGET MEETING—The Library Board was curious about how Gale's budget
meeting went. Gale said that things went very well and the COA will be
submitting ja level funded budget. Gale also cautioned that, because of
the uncertainty of the rest of the fiscal year, and the state and Federal
budget for FY2004,'things may change.
MEETING ROOM ISSUES: Janet indicated that she has warned a group using
the multi-purpose room that the group is in danger of losing the privilege of
using the room. A letter was sent to the leaders of the group. Essentially,
the room has been left in disarray, with trash not being put out, paint and
other debris being left, and the walls being marked up.The continuing
rehabilitation of the room is on hold until the budget situation becomes
more clear. Gale was planning to replace the acoustical tiles due to wear
and tear.
TRASH PROBLEMS WITH THE DUMPSTER: The dumpster is being used by
others to dispose of items like hot water heaters, radiators, plaster,
household trash, etc. The discussion centered around the possibility of
locking the container as solution. Gale and Janet will explore how to best
handle the problem.
FINANCE COMMITTEE MEETINGS: It is currently unknown when each
department will meet with the members of the Finance Committee.
LANDSCAPING: 'A member of the Library Board had a question about the
landscaping. At this point, Gale and Janet are unsure if the landscaping
project will progress. The very front of the building was finished. The
island needs to be landscaped.
PARKING: There was a discussion about complaints with regard to the number
of handicapped parking spots in the parking lot. Gale informed the Board
that the number of handicapped spaces is correlates with the number of
non -handicapped spaces.
BUILDING EXPANSION: The discussion is tabled for lack of knowledge
regarding fiscal resources.
HEATING AND AIR CONDITIONING SYSTEM: Both Gale and Janet are unsure
where the project to replace the heating and air conditioning system
stands. $15,000 was appropriated at Town Meeting to do a study. It is
unclear if the study will be happening.