Loading...
HomeMy WebLinkAboutCOA 09/09/2003MANSFIELD COUNCIL ON AGING Board of Directors Minutes to Meeting 9/9/03 PRESENT: Mary Butler, Ed Sliney, Sr., Frank Nilson, Ben Boynton, Norma Smith, Sonia Walgreen, Donna Harrington, Gale Farruga, and Debi Surprenant. CALL TO ORDER: The meeting was called to order by Frank Nilson at 7:30 PM. CORRESPONDENCE: The correspondence was circulated. MINUTES: The Minutes to the Board Meeting of May13, 2003, were read. On a motion from Ed, with a second from Mary, the minutes were accepted as presented by a unanimous vote. BUDGETS, WARRANTS AND THE TREASURER'S REPORT: Mary gave the Treasure's Report The Gift Account balance is $3,415.33. Gale reported on the budget status.She informed the Board that this budget is very tight with no room for any variation. She will tell the Finance Committee that this budget could not endure any additional encumbered funds. Mary offered a motion to accept the Budget as presented, with a second from Sonia, and the motion passed with a unanimous vote. The Warrants were also examined, and a motion was made by Ben to accept the Warrants as presented. A second was given by Mary, and the vote was unanimous. DIRECTOR'S REPORT: Donations/Gifts—Gale reported that the Mansfield Women of Today has Donated $1,150 for the Fuel Assistance Fund. A second donation of $200.00 from the Estate of Flora Fratoni was also received. The Bristol County Sheriffs Office has made a donation of furniture (2 chairs and an entertainment center). CPR Training -Neal Boldrighini came to the COA and did CPR training for 6 of the employees. The employees, however, will need to be re-trained through the Fire Department because the Fire Department is donating an extra External Automatic Defibrillator to use in this building.'; Shaws Shopping -Shaws Supermarket is a new shopping trip for Mansfield Seniors. The shopping trip day is Monday. Final Budget—The end of the FY2003 budget was very tight Gale reported that she has never had a budget with such little to spare. Parking Problems—This building has'been experiencing problems with people parking who should not be in this lot Commuters are parking in this lot and walking to the train station, and the parking in �I y the evening and weekends for sporting events is very congested.Library staff have reported that there are sometimes no spots for them or patrons. Also, there is a problem with people parking in the circle. The problem has been reported to John and the DPW. Kitchen Upgrades—The kitchen was cleaned by a staff member who has a cleaning business over the summer. Karen DeMao, the aerobics instructor, did a very good job. She was thorough and quick. The kitchen willbe professionally cleaned two times per year. Also, the garbage disposal and the faucet were replaced.' Senior Tax Work -Off Program—The new program has started up for the fiscal year, with an increase in funding. However, there are more seniors than the town has positions for, so there is a waiting list There was a discussion about some problems which have arisen because of the program being so popular and union issues. Gale will meet with John to try to tighten up how the program works. Upcoming Events-Senior Law Day, September 18'1; 9:30 at the Attleboro Court; Triad Dinner, September 18"h, 5 PM at the COA; Senior Safety Luncheon, Friday, October 3rd, 11:30 AM, at the COA; Senior Fall Fun Day, Friday,, October 10f,11 AM at Willow Crossings; DECIDE Classes begin Sept. 22nd for 8 weeks; November 7th, Lunch Bunch with Harvey Leonard; and in March, lunch with David Robichaud, WBZ. ASSISTANT DIRECTOR'S REPORT: Statistics—For the month of August, there were 506 incoming calls, and 648 people signed in for programs and activities. PawSox— Debi reported that she took a group of Seniors to the PawSox game in August. -Debi reported that she took a group of 6 Seniors to the PawSox game in August. Meals Program—The meals program is very busy presently. The Home Delivered Meals count is ranging between 35 and 38 per day. Bar ue—The Friends barbeque was held on August 15th. The barbeque was very successful, and the entertainment was great OLD BUSINESS: HVAC Update -The issue of the replacement of the building s HVAC system will be take up at the special town meeting on September 301h. The engineering reports have come in and parts of the building will be unusable by clients and staff. Programs and meals will be interrupted for about one week. NEW BUSINESS: Triad Dinner-Gale reported that there has been great cooperation with the Police and Fire Departments in planning the Pasta Supper. COA Board Meetings—A discussion was held regarding conflicts with the upcoming regularly scheduled board meetings. The Board voted unanimously on a motion issued by Mary and a second by Ben to have the next Board meeting on Tuesday, October 281h, at 3:30 P.M. That Board meeting will take the place of the October 14th and the November 11fl, meetings. This motion is contingent upon consistency with the By -Laws. Community Development Grant—The Community Development Department will be applying for a 2nd round of funds to continue the Home Maintenance and Repair Program. This was a very successful grant -21 families took advantage of he program to have work done on their homes. BESI: Mary gave the BESI report. The Annual Meeting is coming up, and there is a good deal of turnover at the Board Level. There will be 5 new people coming on the Board. Mary has been elected Treasurer of the BESI Board. Everything is going well, and the budget is okay for now. There is a lot new happening. Q & A: Ben and Ed have terms expiring in January, 2004. The question was asked if both were planning to stay on the Board. Ed is planning to stay, Ben is undecided. OTHER: Ed reported that he and other retirees met with John D'Agostino in a very interesting meeting about retiree benefits. ADJOURNMENT: With the conclusion of business, Ed moved that the meeting be adjourned, with a second from Donna. The Vote was unanimous. Frank adjourned the meeting at 8:30 PM.