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HomeMy WebLinkAboutCOA 03/09/2004MANSFIELD COUNCIL ON AGING BOARD OF DIRECTORS MINUTES TO BOARD MEETING MARCH 9, 2004 Present: Sonia Walgreen, Benjamin Boynton, Mary Butler, Donna Harrington, Frank Nilson, Gale Farrugia and Debra Surprenant. Norma Smith and Ed`Sliney, Sr. were excused. Call To Order: The meeting was called to order at 3:30 PM. Correspondence: The Correspondence file was circulated. Minutes, Warrants and Budget: The Minutes of the February 10, 2004, meeting were reviewed. The Board also examined the Budget and Warrants. With all being in good order, Frank offered a motion to accept the Minutes, Warrants and Budget as presented. Ben issued a tad , and the motion passed with a unanimous vote. Treasurer's Report: Mary issued the Treasurers Report. She reported the balance in the Gift Account as $6,390.60. On a motion from Frank, and a 2nd from Ben, the Treasurer's Report was accepted as presented by a unanimous vote. Director's Report: Programs—The Alzheimer's Education and Support series with Willow Crossings begins on March 10th; on March 23d at 2:00 PM, Blue Cross and Blue Shield will be holding a workshop on the health plans for seniors age 65 and over, and their new health plans; and on March 25th at 10:00 am, the COA is hosting an intergenerational art show, senior artists and artists from the High School. EOEA—The COA will be hosting a Formula Funding workshop given by the Executive Office of Elder Affairs on March 30th. Triad Programs—On Monday, March 29th, the Red Cross will be presenting a workshop on disaster preparedness for seniors, and on May 5th, Triad members will be going to the annual Triad conference in Holyoke. On June 18th, Triad will be holding a fundraiser at Norton's Everett Leonard Park. The program will be a pig roast with activities and entertainment. Also, on May 201h, the Sheriff of Bristol County will be hosting a program at White's Restaurant. This is for active Triad members only. Defibrillator Case—The casing for the defibrillator has been received and is being installed. The defibrillator is located on the Library Foyer. The case has an alarm, to alert staff if someone tries to take the defibrillator from the case. Annual Senior Dinner—The Qualters Annual Senior Dinner is scheduled to be held on Thursday, May 13th. This year it is a turkey dinner. Alzheimer's Conference—Debi will attend the annual Alzheimer's Conference on May 5t . NCOA/ASA Conference—Gale will be attending the Annual Conference of the NCOA/ASA from April 13th to the 18th in San Francisco, California. Vacation Time—Gale will be away on vacation from May 26th to June 1st. She will be vacationing in Florida. Assistant Director's Report: Statistics—For the month of February, 2004, 680 people signed in for programs, and 474 incoming calls were logged. Pawtucket Red Sox Game—An outing to the Pawtucket Red Sox has been planned for August 5 it is the Red Sox vs. the Yankees (Columbus Clippers). Alzheimer's Support Group—The new session of the Alzheimer's Support and Education Series will be starting on March 10th. Christine Sullivan, from Willow Crossings, and Debi have encountered a few small problems, but hopefully the series will go off without a hitch. Meals Program—The Site Nutrition program has advertised the corned beef and cabbage for March 17th as a special luncheon. The spaces available have been filled. Old Business: Budget Meeting --Gale gave a report to the Board about the meeting with John D'Agostino regarding the FY2005 budget. John instructed the departments to construct budgets which reflect needs. John has suggested a V2 time Outreach position, and Gale has asked that funds to be restored to the Special Services line item, and money to purchase or lease a copy machine. Gale felt that the Budget Meeting went very well. She also informed the Board that Community Development borrowed money from the Social Services budget to pay for the consultant who wrote the new CDFII grant. There will be a budget transfer request at Town Meeting to replace the money. There was a discussion about the grant and how beneficial it was to Mansfield homeowners. The request for this year is over $600,000.00. Software Purchase—Lou Costa, the MIS Director, purchased software which was installed on Debi's and Gale's computers. This program will enable both Debi and Gale to update the COA/Social Services website. New Business: Battery Charger—There was a brief discussion about the need for a battery charger for the digital camera. On a motion from Donna, and a send from Ben, the Board voted unanimously to allow Gale to purchase a battery charger and batteries for the camera. Large Screen TV There also was a discussion regarding the purchase of the large screen TV with funds donated to the COA. Gale felt that it would be better to wait until Spring. Housing Task Force: Donna said that she did not have any update, but there was a brief discussion about chapter 40B housing. BESI Report: Mary informed the Board that Jennifer Davis Carey will be the key -note speaker at the annual meeting. She also talked about a new marketing strategy to businesses. There was a discussion about rumored changes in the nutrition and case management departments which would change the way our Outreach Staff works with clients. Adjournment: Frank offered a motion that the meeting be adjourned. With a second from Ben, the meeting was adjourned by a unanimous vote at 4:37 PM.