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HomeMy WebLinkAboutCOA 04/20/2004Mansfield Council On Aging Board of Directors Minutes to Meeting 4/20/04 LFEB t{J j� S'c �_{{: 3yi TS Present: Sonia Walgreen, Benjamin Boynton, Ed Sliney, Sr., Mary Butler, Norma Smith, Donna Harrington, Gale Farruia and Debra Surprenant. Frank Nilson was excused. Call to Order: The Meeting was called to order by Board President Sonia Walgreen at 3:30 PM. Budget, Minutes, Warrants, and Treasurer's Report: The Board examined the budget, the warrant and the minutes to the Board meeting of March 9, 2004. /Gale pointed out that there is a warrant at Town Meeting to have the Special i� 6ervices money restored. Money was used from that line item to pay for the Sah0ce consulting services used to write the new Community Development grant. Gale also said that spending has been very careful, and the year will finish with a very close bottom line. Donna made a motion for a correction to the minutes. She indicated that she had issued a no vote on a motion during the March meeting. During discussion it was decided that Donna would withdraw the motion to change the minutes. Donna issued a motion to accept the minutes, the warrant and the budget as presented, with a second from Ben. The motion passed with a unanimous vote. Mary Butler presented the Treasurer's Report. She informed the Board that the balance in the Gift Account was $6,269.65, which reflects a $2,000.00 gift from Home Depot. Ben offered a motion to accept the Treasurer's Report as presented. On a second from Ed, the Treasurer's Report was accepted by unanimous vote. Correspondence: The Correspondence File was circulated. Gale made note of a memo from John D'Agostino about budget preparations—that the budgets presented by departments should reflect a 6.5% cut. The letter from John was read aloud by Donna. There was a discussion about the directive and the FT05 budget status. Director's Report: Conference—Gale gave the Board a report on the ASA/NCOA conference in California. She related that she attended some very good workshops. The Conference is very large with many workshops from which to choose. This year there were over 4,000 attendees. She went to workshops on educating older Americans about options available to them across all areas of life (the Life Options Program), on the Elder Justice Act, about elder abuse, and on health and wellness programming and community centers addressing the needs and desires of the "baby boomers" and other issues of aging well. HVAC—The work on the HVAC system has begun. There was a discussion about the duct work and demolition, as well as storage needs. Silver Tea— The Annual Silver Tea was held on Friday, April 16' at the Congregational Church. The location of the tea was changed because of the construction. (' Selectmen's Meeting The Selectmen's Meeting held on April r at the COA went very well. Over 50 senior citizens attended. Seniors were able to address the Board from 7:00 PM to 8:00 PM. Gale also addressed the Board. She testified that the COA budget could not endure a 6.5% reduction without programs and services being cut back. The Board voted to support level funding for the COA. Last Board Meeting—Gate reminded the Board that the last Board meeting for the fiscal year will be held on Tuesday, May 11' at 3:30 PM. Assistant Director's Report: Statistics—In the month of March, 2004, there were 842 people who signed in for programs. The telephone calls were not reported. Alzheimer's Group --Debi reported that the Alzheimer's support and education series was'/2 finished. It was going very well. Although the group is not large, the attendees are consistent. The fourth session will be held on Wednesday, the 20' at the COA. Triad—Debi said that she has been helping Triad to arrange the barbeque in June. Friend's Annual PmW—She has also been helping to find a caterer for the annual Friend's parry—a lobster and clam bake. Old Business: Budget Reversal—Gale updated the Board on the status of the COA budget process for FY 2005. She said that the COA would not begetting a'/2 time position, and Gale would need to prepare a budget which reflected a 6.5% cut, $15,246 from the COA and $3,740 from Social Services. A 6.5% cut affects programs and program delivery. Finance Committee --Gale will be presenting the COA budget on May V at 11:30 AM before the Finance Committee. New Business: Slate of Officers—After a brief discussion, Donna presented a motion to keep the same officers for FY2005--Sonia Walgreen, President; Frank Nilson, Vice President; Mary Butler, Treasurer; and Donna Harrington, Secretary. Ed offered a second, and the motion passed with a unanimous vote. Triad Barbecue --Gale informed the Board that the Triad Barbeque will be held on June 18', a Friday, at a facility in Norton. Since it is a COA event, and the staff will be assisting with the event, it was suggested that the COA close for business early to allow all staff the ability to attend the event. Donna made a motion that the COA be allowed to close early, at a time of Gale's discretion. Norma issued a second, and the motion passed with a unanimous vote. Housing Task Force: Donna reported that there has been no activity from the Housing Task Force since the last meeting. She has nothing to report. BESI Report: Mary gave the BESI report. She said that BESI made a net profit of $3,548.00 on the fundraiser. A former BESI employee won the quilt raffle. BESI will have a press event on Wednesday, April 2e at which the new logo is unveiled. The new logo is in an effort to change the direction of the agency—new marketing strategies. She also informed the Board that Marriot/Sodexho is in the final year of its contract to provide the food in the nutrition program. There was a discussion about the Nutrition Program. It is hoped that BESI will continue to use Marriot. Questions and Answers: Donna said that there were no questions. Adjournment: Upon all business being conducted, Donna issued a motion to adjourn. Ben offered a second, and the vote to adjourn was unanimous. The meeting was adjourned at 4:30 PM.