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HomeMy WebLinkAboutCOA 09/14/2004MANSFIELD COUNCIL ON AGING Li4i i C 2 07 Minutes to Board Meeting September 14, 2004 iAI S t!iE iJ Present: Sonia Walgreen, Donna Harrington, Ben Boynton, Ed Sliney, Sr.; Norma Smith, Mary Butler, Debra Surprenant, and Gale Farrugia. Frank Nilson is excused. Call To Order: Board Chair Sonia Walgreen called the meeting to order at 3:30 PM. Treasurer's Report, Minutes, Budget, and Warrants: Mary gave the Treasurer's Report. She informed the Board that the balance in the Gift Account stood at $6,260.95. The Minutes to the Board meeting of May 11, 2004, were read. The Warrants for June, July and August were examined along with the Budget. Donna offered a motion to accept the Treasurer's Report, the Minutes to the Board Meeting of May 11th, 2004, the Warrants and the Budget as presented. Ben gave a 2nd and the motion was passed by a unanimous vote. Correspondence: The correspondence file was circulated. Gale brought attention to the BESI Annual Meeting invitation. Mary, Debi and Gale are attending. There was also a notice that the annual Boards and Committees night with the Selectmen was scheduled for Wednesday, September 29's. Director's Report: Meals Driver—Gale informed the Board that the meal delivery driver, Tom Malay, resigned, and a new driver was hired. The new driver is Marilyn Bardsley from North Attleboro, and she comes to us with a background in meals delivery—she was a volunteer in the North Attleboro COA program. New Copy Machine—The COA acquired anew copy machine in August. The old copy machine was so old that parts were not being made anymore. The new machine interfaces with computers, scans and collates. COA Hosting BESI Advisory Meeting The Meeting will be held on October 7th at 10:00 AM. FY 2004 Budget— Gale informed the Board that the FY 2004 budget closed the year tight, but with a surplus. The surplus was $1.02. Formula Funding—The FY 2005 Formula Funding has been received. The amount is the same as FY 2004— $9,554. Automatic Doors—The building will be receiving automatic doors, as well as both department entrances. The cost to install the doors will be about $15,000. Hillside—Gale announced to the Board that Hillside Adult Day Health Center on Branch Street will be closing down. There was a brief discussion about donations from community members to build the center. Christmas Get Together—Because of the success of last year's Board/Staff Christmas party, Gale said that she would like to have another after this year's December Board meeting. The Board/Staff Get Together will be held on December 141h at 4:30 PM. Tax Work Off Prog am—Gale reported that the Tax Work -off Program has become very popular. There are more workers than funding. MCOA Conference—The MCOA Conference will be held October 27th through the 291. Bev and Althea will be attending from the staff. Gale will attend all three days. Programs—Gale reported on the upcoming programs: Rotary Luncheon was held on 9/14, and had over 90 attendees. Senior Law Day will be held on Friday, October 1, from 9:30 to 11:30 AM; Lunch Bunch Program starts Friday, October 8th, DE.C,I.D.E. Program starts October 18f and runs for 8 weeks; Candidates Night will be held on October 19th at 7.00 PM at Willow Crossings; Blue Cross/Blue Shield will present a workshop on October 20th about Medicare and the different Medexes; Mansfield Electric Luncheon will be held on October 22nd at 11:30 AM; North American Orthotics will be holding an informational workshop and monthly clinic starting on October 26's at 1:00 PM, Assistant Directox's Report: Statistics — The COA continued to be busy through the summer despite the ongoing construction. In May 2004, there were 640 people who signed in for programs. There were 522 incoming phone calls logged. In June, there were 672 sign -ins, and 495 phone calls logged. In July, 620 people signing in, and 435 calls were logged. August saw an increase in people coming in for programs, with 735 people signing in, and 431 incoming phone calls logged. PawSox Game—The trip to the PawSox was in August. This was the best -attended trip. The van transported 13 seniors to the game, which was billed as the Red Sox vs. the Yankees (Columbus Clippers). The Sox won, and we had a great time. Alzheimef s Support Series— Debi reported that she and Christine planned the fall series over the summer. The series began on September 8th, and had 25 participants come. The group has been redesigned a bit. One of the speakers will be Joanne Koenig-Coste, a Massachusetts resident who has run a support group for people diagnosed with Alzheimer's Disease and has written a book about her experiences in caring for her husband, who died from AD. That event will be held on December 181. Old Business: SmartLink=The computer training currently being held at SmartLink is full and has a waiting list of 18 people. Therefore, Gale reported that the next training would be starting in December. HVAC System Completed—Gale was pleased to report to the Board that the HVAC system installation was complete. She praised the company for the sensitivity and flexibility displayed by the project managers and staff. She will be writing a complimentary letter to the Selectmen about the project and the contractor. Multi -Generational Facility—There has been additional discussion recently about a multi -generational facility being built in the "golden triangle" area of Mansfield. Debi explained that John mentioned the project at the September coffee hour, and indicated that the town was ready to move forward with some funding and grant opportunities. There was a brief discussion about this matter, and the Board asked Gale and Donna to investigate the situation. New Business: None BESI Report: Mary issued the BESI report. She indicated that the BESI Annual Meeting was scheduled for Friday, October 24th at the Venus de Milo. Department of Elder Affairs Secretary, Jennifer Davis Carey, will be the Key Note Speaker. Mary will by re -installed as the BESI Treasurer. Gale also reported that the COA hosted a meeting for COA Directors at which Betty Poirier and Jennifer Davis Carey were guest speakers. Affordable Housing: No report. Questions and Answers: None. Adjournment: With all business being complete, Ben issued a motion to adjourn the meeting. With a second from Ed, the meeting was adjourned at 4:25 PM by a unanimous vote.