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HomeMy WebLinkAboutCOA 12/12/2004MANSFIELD COUNCIL ON AGING Board of Directors Minutes to Meeting October 12, 2004 u Present: Sonia Walgreen, Frank Nilson, Mary Butler, Ed Sliney, Sr., Donna Harrington, Ben Boynton, Gale Fazrugia and Debra Surprenant. Norma Smith was excused. Call to Order: Board Chair Sonia Walgreen called the meeting to order at 3:30 PM. Treasurer's Report: Treasurer Mary Butler issued the Treasurer's Report. She informed the Board that the balance in the gift account was $4,313.58. Ben offered a motion to accept the Treasurers Report as given, and with a second from Ed, the motion was accepted by a unanimous vote. Warrants, Minutes, and Budgets: The Board examined the Warrants, Budget and the Minutes to the September 14' meeting. With all questions being addressed, Ed presented a motion to accept all as presented. With a 2' to the motion from Ben, the motion passed by unanimous vote. Correspondence: The Board reviewed the Correspondence File and of interest to Donna was a memo from John D'Agostino about the ability of different departments accessing the Mansfield town web pages to update information. Donna had questions about the process for the updating of information. There was a brief discussion. Director's Report: Board of Selectmen --Gale reported that she and Sonia appeared before the Board Of Selectmen on Boards and Committees day. The Board of Selectmen asked Gale what the COA would like the Board to take under consideration for the FX 2005 budget request, and Gale suggested giving the COA a'/2 time Outreach Worker. She also spoke about the presentation of items to Steve MacCaffhe for his birthday. She indicated that she tried to make the gift presentation as positive as possible. Large Screen TV—Gale and Donna purchased the large screen TV for the activities room with the funds donated by Home Depot/Karl Clemmey. It was delivered in September. Triad Emergency Packs—Gale informed the Board that Mansfield Triad has purchased the items to be placed in the Emergency Packs. The assembly date is scheduled for Monday, October 25' at 1:00 PM. Gale has contacted the newspapers to have some press of the event. The items were either donated or purchased with donated funds. The Mansfield Elks donated the bottled water. The Golden Age Cane—Gale had a meeting with John D'Agostino about re- instituting the practice of giving a ceremonial cane to the oldest resident in town. The North Easton Savings Bank is working with John on this project and will provide the funding to purchase the cane. Letter—Board of Selectmen—Gale informed the Board that she is working with the Library to draft the letter to the Board of Selectmen to commend the construction company. She felt that since the Library is also in this building, it would be a good idea to include them. Upcoming Programs—The Friends Fair will be held on Saturday, November 6' from 9:00 AM to 2:00 PM; The Triad Fundraiser will be held on Monday, November 8m from 5:00 PM to 8:00 PM; the Friends Christmas Parry will be held on Friday, December 10, at 11:30 AM, and the High School Chorus will be providing the entertainment; Willy and Bill Sarco will be providing a free Thanksgiving meal on Wednesday, November 24, at 11:30 AM. They will be doing all the cooking, set up, serving and clean-up; a Holiday Bingo sponsored and run by the Cub Scouts will be held on Monday, November 29m, from 4:00 PM to 6:00 PM. Halloween Security—Donna asked about Halloween security, and Gale informed the Board that the Iabrary arranges the security and we pay for part of the bill. Home Heating Costs—There also was a discussion about home heating costs and donations to the emergency fund. Gale reported that there have been donations which have come in. Formula Fundis¢—Gale also told the Board that the COA's formula funding will increase by $969.00. Seniorlaw Dav—Gale reported that Mike McCue went to Senior Law Day. He gave a report to the Board of Selectmen about the program. Betty Poirier—Gale attended a party for Betty Poirier in Cumberland. She went with Jim Dinsel from Norton and the North Attleboro COA Director. Governor Romney was present and she was introduced to the Governor. Assistant Director's Report: tatigics—Debi reported that in the month of September, 819 people signed in for programs. The telephone calls were not tallied. Alzheimer's Support Group --Debi informed the Board that the Alzheimer's Support Group has had a big turnout -39 people between the two sessions. The final session will be on December 1' with Joanne Koenig Coste, author and support group leader. Meals Program The Home Delivered Meals Program has remained steady at about 36 clients a day. The colder weather brings and increase in HDM clients, so the chances of going over 40 clients per day is pretty great. Old Business: CommunityFacility—Gale informed the Board that she talked with John D'Agostino about the proposed Community Center. She was told that the plans to develop a Community Center are going forward, and that a non-profit agency will be the lead agency. The plans for the center will involve elderly services. Gale and Donna will be staying informed about this project. New Business: Handicapped Access—Gale requested that the Board reconsider a previous vote which opposed the use of $8,000.00 from the roof refund for an electric door opener for handicapped access. The Board voted to use the money for the HVAC system. Since the HVAC system was fully funded, the $8,000.00 is still available. Donna issued a motion to rescind the previous vote, and to use the $8,000.00 towards the cost of the installation of electric door openers to allow for handicapped access. The motion was given a second from Ben. The motion passed with a unanimous vote. Tax Work -Off Proaam—Gale reported that she would ask for an additional $5,000.00 to be put toward the tax work -off program. There are more applicants than there is funding for. With the additional $5,000.00, 25+ people will be served. There was a discussion about the need to develop policies and procedures, since recently there have been some issues come up with regard to time limits and job suitability. Gale will be developing sets of policies for applicants and town departments. Housing Task Force: Donna has nothing new to report. BFSI Report: Mary reported that she and Debi attended the annual meeting of Bristol Felder Services, Inc. Jennifer Davis Carey was the keynote speaker, and May told the Board that she is a very impressive woman with a very impressive background. Mary was re -installed as the BESI Treasurer. The Board is very proud of Mary's accomplishments. Questions and Answers: There was a concern about the community flu clinic. Gale told the Board that there might be no community flu clinic because there is a limited supply of vaccine. Gale also raised the topic of reappointments to the Board. Donna, Mary and Frank have terms expiring in 2005. Adjournment With all business being conducted, May made a motion to adjourn the meeting. With a second from Donna, the meeting was adjourned by unanimous vote at 4:30 PM.