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HomeMy WebLinkAboutCOA 11/09/2004C MANSFIELD COUNCIL ON AGING MINUTES TO BOARD MEETING 19/9/04 (°sl�C➢L.TSS Present: Ben Boynton, Ed Sliney, Sr., Mary Butler, Gale Farrugia, Norma Smith, and Debra Surprenant. Frank Nilson, Donna Harrington and Sonia Walgreen are excused. Call to Order: The meeting was called to order at 3:30 PM by Mary Butler. Correspondence: The Correspondence File was circulated. Gale included in the file a letter written to the Board of Selectmen about the transportation services offered to the older citizens of Mansfield in response to a request to offer free services to residents of Bicentennial Court. Treasurer's Report: Mary informed the Board that the balance in the Gift Account stood at $3,994.74. None of the money has been earmarked for any current expenses. A motion to accept the Treasurer's Report as presented was offered by Ben, with a 2nd from Ed, and the motion carried with a unanimous vote. Budget, Warrants and Minutes: The Board examined the Budget, Warrants and Minutes. Ben proposed a motion to accept the Budget, Warrants and Minutes as presented. Norma offered a second to the motion, and the motion passed with a unanimous vote. Director's Report: Flu Clinic—The High Risk Flu Clinic has been scheduled for Tuesday November 23rd from 10:00 AM to 12:30 PM at the Holiday Inn There are 300 doses. Gale has been asked by Chris Delano to take appointment calls. Appointments will be scheduled in r/2 hour blocks. Two volunteers will be working from 8:00 AM to 3:00 PM to schedule the appointments. Multi -Purpose Room Use—There has been a non-profit business networking group using the multi-purpose room on Tuesdays from 7:00 to 8:30 AM. Gale informed the Board that she was approached by a person from another similar organization claiming to be non-profit and demanding the use of the multi-purpose room. There was a discussion about the use of the multi-purpose room. A motion was made by Norma to table the discussion until the next meeting when more information about the non-profit status of both parties is known. The second to the motion was offered by Ed, and the motion passed by a unanimous vote. Triad Dinner—Gale reported that the Triad Dinner was held on Monday evening, November 89% It was a success and everything was done excellently. The 50/50 raffle made $210.00. The winner of the raffle donated the money back to the Triad. Ticket sales brought in $486.00 and the Triad received a $200.00 donation. Holiday Scheduling— The Council On Aging will be closed on November 11th, Veteran's Day, and open until 12:00 PM on Friday, November 1211h. The COA will also be closed for Thanksgiving Day, Thursday, November 24th and Friday, November 25th. Gale informed the Board that the tentative closing for the holidays was set. John D'Agostino sent a memo indicating that the town would be open on Friday, December 2411h, Christmas Eve Day, and closed on Monday, December 27th. The town would also be open on Friday, December 31a, New Years Eve Day, and closed on Monday, January 3rd, 2005.* MCOA Conference—Gale attended the annual MCOA Conference October 27th through the 291h. Bev Metrano and Althea Sankey also attended workshops on Wednesday, the 271h. Assistant Director's Report: Statistics—Debi reported that 811 people signed in for programs in October. There were also 529 calls logged, and 100 people attended the Mansfield Municipal Light Department luncheon. Debi informed the Board that it has been very busy with daily activities. BESI Training—Debi and Marlyn attended the annual BESI nutrition training for safe food handling. An exam was given, and Marlyn received a perfect score. Alzheimer's Support Grout/—The support group is ending as of November 17th. The presenter for December 1' has once again been forced to postpone her workshop because she has been scheduled for another book signing tour. The new date will be sometime in March. Old Business: Board Reappointment Letters—Gale asked if Mary and Donna have received their letters for reappointment to the Board. They both have. Frank also should have received a letter. New Business: FY 2006 Budget—Gale informed the Board that the FY 2006 budget process has started. Gale may request an additional yz time Outreach Worker, in response to the loss of the full time position two years ago. On a motion from Ben, and a second from Norma, the Board voted unanimously to support this request. GATRA Board—Gale reported that she has expressed an interest in serving on the GATRA Board of Directors. She has requested that John write a letter to the Selectmen to formally request her appointment. Housing Task Force: Donna had nothing new to report. BESI Report Mary reported that BESI's annual audit was conducted, and everything went very well. She said that BESI is interested in looking at different revenue streams because 92% of the funding comes from the state and Federal governments. The Makem Brothers concert will also be held this year, and the Fall River 5 Cent Savings Bank will be underwriting the event. Questions & Answers: There was a brief discussion about the flu clinic. Adjournment: Ben offered a motion to adjourn the meeting, and Ed issued a second to the motion. The vote was unanimous. *The revised holiday closings for Christmas and New Year's Day are as follow* The COA will be closing at 3:30 PM on Thursday, December 23rd and will_ remain closed until Monday, December 27th at 8:00 AM. The COA will be closing at 3:30 PM on Thursday, December 301; and will remain closed until Monday, January 3rd, 2005, at 8:00 AM.