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HomeMy WebLinkAboutCOA 12/14/2004a MANSFIELD COUNCIL ON AGING���- MINUTES TO BOARD MEETING G?r-' r +P112:L7 12/14/04 k4,A Present: Mary Butler, Ben Boynton, Ed Sliney,"3', Dti�inalS Harrington, Frank Nilson, Norma Smith, Gale Farrugia, and Debra Surprenant. Sonia Walgreen is excused. Call To Order: The meeting was called to order at 3:30 PM by Mary Butler. Correspondence: The Correspondence File was circulated. Treasurer's Report: Mary issued the Treasurer's Report. She informed the Board that the balance in the Gift Account is $3,964.74. Ben offered a motion to accept the report as given, and with a 2nd from Ed, the motion carried by unanimous vote. Minutes, Warrants, and Budget: The Board examined the Minutes, Warrants and Budget. Ed moved that all be accepted as presented. The motion was given a 2nd from Ben, and the motion passed with a unanimous vote. Director's Report: Budget—Gale has submitted the FY 2006 budget. She must also submit a 10 year forecast. The 10 year forecast was a challenge because it was difficult to plan when so many variables are considered. Gale indicated that she centered her planning on goals and objectives with staffing and a larger free standing center, with specifics like social daycare, a computer terminal area and educational and intergenerational programming. There was a discussion about COA expansion. The narrative for the Town Report is also due by the end of the month. Friends Christmas Party—The Friends Christmas Party was held on Friday, December 10th. It was not as well attended as in the recent past. Ben, Mary Ed and Frank were in attendance. Nevertheless, it was a nice party. Transportation—Gale led a discussion with the Board about transportation needs in town with people under the age of 60, and people who have medical appointments. Gale is hoping to meet with GATRA to work out a reimbursement based transport program. YMCA Information and Feedback Session—Gale informed the Board that she attended a meeting in the morning (12/14/04) providing information about the planning process for the new community center. People in attendance included John Moretti, John D'Agostino, Jay Barrows, staff from the Recreation Department and the YMCA, and Tricia White. Several different scenarios were discussed, including combining the center with the schools, or the Library, or MMAS and the COA and There was a discussion about some of the scenarios. Town Manager's Coffee Hour—Gale informed the Board that the next town manager Coffee Hour would be on Thursday, December 16th at 10:00 AM. All Board members are welcome to attend. Assistant Director's Report: Statistics—Debi reported that The Council On Aging logged 712 incoming calls. Additionally, 706 people signed in for programs. Cub Scout Bingo—The Cub Scout Bingo was held on Monday, November 29th, and, although it was not filled to capacity, it was a very well.organized program. The Cub Scouts did a very good job in putting together the program and the prizes, which were theme baskets. There were 26 people who attended. New Programs—Debi informed the Board that she and Gale have been discussing the need for educational programming at the COA. They are attempting to line up speakers for 1 afternoon a month. Inventory Program—Debi explained that the COA would be instituting a new inventory control program, to be able to track the use of office and kitchen supplies. It will help in the planning of supply purchase. Old Business: Multi -Purpose Room Use—There was a discussion about the use of the Multi -Purpose Room by community groups which may not be not-for-profit. The use of the room by a business networking group has been temporarily suspended pending the Board's decision. Ed proposed a motion allowing Gale to write a letter to Scott Eames from the business networking group to explain that the room is to be used by non- profit groups only, and that until the non-profit status of the networking group is known, they would not be able to use it. The motion was given a second by Frank, and was passed with a unanimous vote. Post Cane—The Post Cane project is moving forward, with the Historical Commission making the policy. Gale suggested keeping the cane at the Town Hall and giving the recipient of the honor a plaque. New Business: Gale announced that the Friends Emergency Fuel Assistance Fund received some generous donations --$73.00 from the local Elks, and $527.00 from the National Elks, and $1,500.00 from the Mansfield Firefighters. Affordable Housing: Donna reported that there was nothing new. BESI: Mary reported that there was nothing new. Q & A: None Adjournment: With all business being conducted, Mary made a motion to adjourn the meeting. With a second from Norma, the meeting was adjourned at 4:30 PM by unanimous vote.