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HomeMy WebLinkAboutCOA 03/08/2005RECEIVED C.?_ C r:, OFFICE Mansfield Council On Aging 06 MAY 25 Pik 2'05 Board of Directors Minutes to Meeting ;` As "IS1= IELD March 8, 2005 MASS/aCl°IUSETTS Present: Sonia Walgreen, Mary Butler, Donna Harrington, Ben Boynton, Frank Nilson, Gale Farrugia and Debra Surprenant. Norma Smith and Ed Sliney, Sr., are excused. Call to Order: The meeting was called to order at 3:30 PM. Correspondence: The correspondence file was circulated. Of note was a letter from Chris Delano thanking the COA for providing volunteers for the flu Clinics. Minutes, Budget, Warrants, and Treasurer's Report: The Minutes to the Board Meeting of February 8, 2005, Budget and Warrants were examined. Mary issued the Treasurer's Report. She informed the Board that the balance in the Gift Account was $3634.92. Ben offered a motion to accept the Minutes, Budget, Warrants and Treasurer's Report as presented. Donna issued a second to the motion, which was accepted with a unanimous vote. Director's Report: Automatic Doors—Gale reported that the automatic doors are installed and are working out well. The switches are on the exterior and interior of the building for the main entrance; and the Library and the COA have one door each operated by the switches, each on the exterior and interior of the COA and Library. Heating Bill—The heating bill for the building for last month was $3,000.00. Salute to Mansfield Volunteers—Gale attended the Salute to Mansfield Volunteers. Althea Sankey was honored along with others from Mansfield. The program was very nice and well attended. NCOA4ASA Conference—Gale will be attending the NCOA/ASA annual conference in Philadelphia Wednesday, March 9th, 10th and 11th. April Board Meeting—Gale informed the Board that the slate of officers will be installed at the April Board Meeting. Donna nominated the slate of officers as follows: Sonia Walgreen, President; Frank Nilson, Vice President; Mary Butler, Treasurer; and Donna Harrington, Secretary. Frank offered a motion to accept the slate of officers to be voted at the April meeting as nominated by Donna, and Mary issued a 2nd to the motion. The motion passed by a unanimous vote. Signature quilt—Gale told the Board about a new project being done by the COA quilting class. The project is a signature quilt, which will be hung in the dining room, when completed. Signature space will be purchased for $5.00 each name, i with the funds being donated to the Friends of the Drop In Center. The project is under the direction of Suzi Hansen. Town Manager Coffee— The next coffee hour with the own Manager is scheduled for Thursday, March 101h at 10:00 AM. State Senator James Timilty will also be in attendance. All Board members are welcome to attend. Assistant Director's Report: Debi has just returned from medical leave and reported that she is happy to be back. Statistics—The statistics for February are as follows: 19 work days, l storm day (no COA programs), 18 days of programs; 420 incoming calls were logged, and 650 people signed in for programs. Old Business: Nutrition Task Force—Gale reported that she is a member of the Nutrition Task Force at BESL She told the Board that there may be some changes put in place in the meals program. There will no longer be frozen meals, possibility of low-fat milk only, and lunch bags will no longer be used. The use of plastic bags, rather than paper, has proven to be a problem since it is very labor intensive to pack in the narrow plastic bags. Mansfield COA has purchased a 6 month supply of paper bags for the Mansfield HDM program. New Business: Mansfield Triad—Gale announced that Mansfield Triad is starting some new programs. The first, Yellow Alert, is a "file of life" kept in cars. There is a yellow alert sticker kept on the window to inform rescue staff that there is medical information kept in the glove box. The other project is one in partnership with area Triads. It is the purchase of electronic monitoring bracelets for people who have illnesses or dementias and who wander. This program is through the Sheriffs Office, and bracelets are $300.00 each. Gale asked if we could pay 1/2 of the cost for Mansfield's participation, the money coming from the Trust Fund. Donna Issued a motion that the COA use $1,000.00 from the Trust Fund to cover start-up for the program. With a 2nd from Ben, the motion passed with a unanimous vote. Protective Services—Gale informed the Board about a case in which the COA is currently involved. The case involves a senior who is in need of services and incapable of self care. Gale filed an Elder - At -Risk with BESI, and, after 45 days and another incident, BESI had not yet moved to do an evaluation. Gale called BESI to discuss the further need for this person to receive supervision, and BESI indicated that the investigating worker said that she was having trouble getting a good assessment for this person --to cooperate and agree to having her come to see him. Our case worker was able to visit, do an intake, have him agree to accept services, including meals. As of 3/8/05, it was 51 days. (Update: Gale was notified that the caseworker did make contact with him and case was opened by BESI as protective.) Housing Task Force: Donna had nothing to report BESI Report: Mary reported that she attended the Makem Brothers concert. It was very nice, and BESI published a program with business names. Mary sent letters to 3 businesses in Mansfield, and tow of them placed ads in the program—Eames Insurance and Barrows Insurance. Questions and Answers: None. Adjournement: Frank offered a motion to adjourn, which was given a 2nd by Mary. By unanimous vote, the meeting was adjourned at 4:30 PM.