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HomeMy WebLinkAboutCOA 05/10/2005MANSFIELD COUNCIL ON AGING Minutes to Board Meeting May 10, 2005 =TTS Present: Ben Boynton, Mary Butler, Gale Farrugia, Debra Surprenant, Ed Sliney, Sr., Sonia Walgreen, and Donna Harrington. Frank Nilson is excused. Call to Order. Sonia Walgreen called the meeting to order at 3:30 PM. Treasurer's Report, Minutes, Warrants, and Budget: Mary issued the Treasurer's Report. She informed the Board that the Gift Account balance was $3,573.47. The Board examined the Minutes to the Board Meeting of April 12, 2005, the Warrants and the Budget. A motion was given by Ben to accept the Treasurer's Report, the Minutes, the Warrants and the Budget as presented, and a second offered by Donna. The motion passed by a unanimous vote. Correspondence: The Correspondence file was circulated. Gale noted a letter of interest from John D'Agostino regarding budget reduction requests. Director's Report: Budget—Gale reported that she had concerns about the status of the COA budget. She feels that there will be deep cuts that will disable special programs. There was a discussion. The final budget will be presented at Town Meeting. Volunteer Appreciation Day—The annual volunteer appreciation luncheon will be held on Friday, May 13th at 11:30. Members of the Board attending will be Ben, Mary and Norma. Vacation—Gale informed the Board that she will be on vacation the week of May 17th through 25th. She will be in Florida. Old Files—Gale reported that a shredding company from Providence, Shred -It, was hired to come shred old files and documents. About 15 years worth of files were destroyed. last Board Meeting—Gale announced that this meeting was the final for the Fiscal Year. The next Board meeting will be on Tuesday, September 13th at 3:30 PM. Consortium Grant—Gale informed the Board that the COA was in partnership with Norton, Taunton and North Attleboro to offer training to COA staff. The workshops are funded through a grant from the Department of Elder Affairs. The first workshop, Effective Outreach, will be presented on June 6th. The second, Hoarding and Working with the Difficult Client, will be held on June 21st. Other—Therewas a discussion about the World Series Trophy. Assistant Director: Statistics—Debi reported that there were 755 people who signed in for programs during the month of April, 2005. There were 428 in -coming phone calls logged. There were 20 work days. Brochures—Debi is working on the re -design of the COA brochure. We will try to produce all flyers, brochures and cards in-house. Changes in Nutrition—Debi informed the Board that the Nutrition numbers have dwindled a bit, as it does during the summer. There have been people who have dropped off, but some additional have enrolled. The site lunch program has seen an increase in numbers. Many more men come into the COA for lunch now. Friends Summer Party—Debi is working with the Friends to plan the annual summer party. The Friends will have a barbeque with entertainment. Old Business: Budget Cuts—Gale led a discussion about the impact that an additional 4% budget cut would have on the COA. New Business: Escort Driver--Gale informed the Board that the COA Medical Escort Driver has resigned his .position. Gale is unsure when the COA will be hiring for this position, given the budget status. The Volunteer Escort Program is absorbing all requested trips. TownMeetins—The Annual Town Meeting will be held on May 17a'. Donna Harrington will attend. Gale will be away on vacation. Formula Grant--Gale was pleased to report that COA's received an additional $500,000 in the state budget line item. The amount each community receives goes by the population of seniors in the community. Housing Task Force: Donna had no additional news about the task force. BESI Report: Mary reported that that there are no longer waiting lists for BESI services. Additionally, the Nutrition Department is hosting a fund-raising wine tasting party. Because of some changes in the nutrition program that have been implemented, the budget shortfall has been fixed. Mary also informed the Board that there is a luncheon at the May Board meeting to encourage COA's remaining unrepresented to send a member. Q & A: There was a discussion about the presence of more men coming to the COA for programs. There also was a discussion about the Town Manager Coffee Hour. Adjournment: With all business being completed, Donna offered a motion to adjourn. Ben issued a second to the motion, and the motion passed by a unanimous vote. The meeting was adjourned at 4:30 PM.