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HomeMy WebLinkAboutCOA 11/08/2005Mansfield Council On Aging Minutes to Board Meeting November $, 2005 RECEIVED M!'!" r! "2'Cs; OFFICE 06 MAY 25 PM 2: 05 t" i, ik IS IEED MASSACHUSETTS Present: Ben Boynton, Mary Butler, Norma Smith, Sonia Walgreen, Donna Harrington, Gale Farrugia, and Debra Surprenant. Frank Nilson and Ed Sliney, Sr., were excused. Call to Order: President Sonia Walgreen called the meeting to order at 3:35 PM. Correspondence: Gale informed the Board that the Correspondence File contained a letter from the State Ethics Commission. The letter is verification that the Council On Aging is not in violation of Ethics Laws regarding the Electric Light Luncheon in the fall of 2004. There was a brief discussion. Treasurer's Report, Warrants, Budget and Minutes: Mary gave the Treasurer's Report. She informed the Board that the balance in the Gift Account was $3,655.97. The balance reflects a $100.00 donation for the Thanksgiving Meal on Wednesday, November 23rd. The Budget, Warrants and Minutes were examined. On a motion from Norma, and a 2"d from Ben, the Treasurer's Report, Budget, Warrants and Minutes were accepted as presented. Director's Report: Legal Issue—Gale reported to the Board about an incident of a woman falling at a COA luncheon. There was a discussion about possible legal repercussions, and a report from the town's lawyer regarding the incident. Donations—Gale announced that the COA will be receiving a donation from Mansfield Women of Today. MWOT will be holding a casino night, and some of the proceeds will be given to the COA. Friends Holiday Fair --Gale reported that the Friends fair was a big success. There was a steady stream of people all day long. The Friends advertised the event well in advance. Friends Christmas Pariv—The Friends will hold the annual Christmas Party on Friday, December 9a`. All Board members are invited. Town Manager Coffee Hour—Gale reported that the COA is hosting a Town Manager Coffee Hour on Thursday. Board members are encouraged to attend. There was a discussion about the proposed community center. Triad—Gale announced that Triad is beginning a new project—illuminated house signs. The program will start in December. The Department of Public Works will be making the signs at a minimal cost. Seniors will receive 1 free sign, and the Sheriff's staff will be putting up the signs. Electronic Monitoring Unit—The unit has been ordered, and the Sheriff's office has set up training for the Police and Fire Department staff, and others. We will buy the bracelets, and the client must have a caretaker. File of Life—Gale indicated that Neal Boldrighini has reported positive feedback from emergency responders regarding the usefulness of the Files of Life. Emergency staff are very glad to have the information available. The Fire Department is working on a pilot program to have all the information from the Files of Life put into the computer so that emergency responders will have the information when they go out for a call. Outreach workers do regular updates to their clients' files. Flu Clinics—Gale said that the Public Flu Clinics have been scheduled. Mary will be there helping. Assistant Director's Report: Statistics—Debi reported that, in September, 841 people signed in for programs. The statistics for telephone call logged were not given In October, 945 people signed in for programs, and 558 calls were logged. New Shopping Trigs—Debi informed the Board that new shopping trip will be planned for the next year as a trial. The COA will plan a quarterly trip to Wrentham Outlets, and some of the other new plazas being built. This will hopefully boost up the numbers of people going on the shopping trips. Men's Breakfast Club—Debi reported that the Men's Breakfast has yet to get off the ground. The first program was planned, but needed to be cancelled because of a scheduling conflict. New Caterer Debi also reported that the new catering service used by Bristol Elder has been great. The food has been very good, and reports from the home delivered clients have been coming back positive. The numbers of people eating at the site has increased. Training with Nutrition Staff—Debi reported that, as part of the annual training requirements, the nutrition staff will be going to BESI for a workshop and test for the yearly certification. Old Business: Leaf Raking Program—Gale and Donna gave an up -date on the leaf raking program. Donna said that out of about 125 high school students, only 70 participated. Of that, only about 50 of the students worked hard. Only 3 adults from the schools participated. There was a discussion about how time consuming the CORI process was for the COA, Donna indicated that she will run the program differently next year. New Business: December Board Meeting—Because of a scheduling conflict, Gale requested that the December Board Meeting will be held on Tuesday, December 20, 2005, at 3:30 PM. The COA/Social Services Staff and Board Get -Together will be on the 20P after the meeting, at about 4:30 PM. Flu Clinic/Flu Pandemic—Gale reported that she has been receiving a significant amount of information about flu pandemics. She will try to keep the Board informed with any new information or programs regarding pandemics. Housing -Task Force: Donna had nothing new to report. BESI Report: New Caterer—Mary informed the Board that Bristol Elder reported overall approval with the new catering service. Every site is pleased with the food quality. Annual Meeting—Mary also reported that the Annual Meeting was held at White's, and she was pleased that most of the BESI Board members were in attendance. The room was full. The key note speaker was Bob Correia, the State Representative from Fall River. The new Board Chair is Eileen Beaulier. Mary was very impressed with her. She is a Geriatric Care Coordinator from Charlton Memorial Hospital. Mary retained her position as Treasurer. Audit— Mary was also pleased to report that the BBSI annual audit was good and without findings. Questions and Answers: None. Adjournment: With all business being completed, Ben issued a motion to "adjourn the meeting. Norma gave a second to the motion. The meeting was adjourned by a unanimous vote at 4:30 PM.