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HomeMy WebLinkAboutCOA 02/14/2006MAN `CObNCIL ON AGING SI uBoard of Directors ' Mii utes;`tg Meeting • . » Fef i�ary14, 2006 Present: Sonia Walgreen, Donna Harrington, Mary Butler, Ben Boynton, Frank Nilson, Gale Farrugia and Debra Surprenant. Norma Smith and Ed Sliney, Sr., are excused. Call to Order: President Soma Walgreen called the meeting to order at 3:30 PM. Treasurer's Report, Minutes, Budget Status and Warrants, January 2006—The minutes from the December 20, 2006 Board Meeting were reviewed. Frank offered a motion to accept the minutes as presented. With a 2' from Mary, a vote was held and the motion passed by a unanimous vote. The Budget and Warrants were examined, and Mary gave the Treasurer's Report She informed the Board that the balance in the Gift Account was $3533.22. Mary issued a motion to accept the Budget, Warrants and Treasurer's Report as presented. Donna offered a second, and the motion carried by a unanimous vote. Correspondence: The Correspondence We was circulated. Director's Report Nutrition Report—Gale informed the Board that there have been a few problems with the caterer in the meals program with quantity and meal' temperatures, although the food quality is still very good. There was a brief discussion, and Gale assured the Board that BEST will stay on top of the issue. Town Manager—Gale reported that the Town Manager has requested from every department that he attend one of the staff meetings.' John came to the January COA/Social Services staff meeting. Pro The Art Class is currently not meeting because the art teacher has been very ill, and a replacement has not been , found. Gale will advertise on the cable and in the newsletter. Donna suggested contacting MMAS. Debi will follow up with her suggestion. Gale also reported that two new programs are planned— Men's Breakfast Club and a Weight and Lifestyle Management Class. There was a discussion about these two new programs. The Men's Breakfast Club was held on February 9°, and 20 men attended. The Weight and Lifestyle Management Class will be done in conjunction with the CVNA, with Karole Nicholson being the program coordinator from the CVNA. Tax Assistance begins Friday, February 17', and the schedule is filling up. The preparer will be working with an assistant. Bone Density Testing will be held on March 28m from 1 t 3 PM.The costper person is $20.00, but the'COA will pay for $10.00 of that fee. Medicare Part D still has the outreach worker very busy. Triad -Gale described the Alzheimer's Alert Bracelet and electronic tracking system and how it will work. Mansfield will have two units, one for the Police Department and one for the Fire Department The Illuminated Signs campaign has been very successful with Phase 1 being completed, and Phase 2 being installed. The Phase 3 signs are being made, and Phase 4 orders are being taken. Triad will be sponsoring an Emergency Management Forum in late March or early April with MEMA. Employec—Gale informed the Board that Social Worker. Cindy Phillips is out on medical leave of absence. Her recoverymay take several weeks. Office assistant Pam West is filling in, where possible. Donation—Gale reported that the Mansfield Women of Today held a Monte Carlo night and raised a considerable sum of money. They donated $5000.00 to the Friends Fuel Assistance Fund, which now totals about $17,000.00. Letutislative Breakfast The final item Gale reported about was the planned Legislative Breakfast sponsored by the Bristol County Council On Aging Directors to be held on March W in Fall River. MCOA is asking for a $2 million increase for FY 2007. Assistant Director's Report: Statistics Debi reported statistics for the month of January 2006, With 19 working days, there were 771 people who signed in for programs, and 530 incoming calls logged.Friends Summer Party-The'Friends are in the panning stages for the annual summer party, and they are looking at the feasibility of going off grounds. Debi informed the Board that she is helping with researching what is available at Francis Farms. The management has programs designed for senior groups with inside and outside games. Friends Incentive Program—Debi reported that she is also helping the Friends develop and incentive program to help attract and keep active members. Old Business: Budget—Gale reported that the FY 2007 Budget has been submitted. The budget requests overall are being closely scrutinized. Some budget items maybe moved around. New Business: EOEA Grant—Gale informed the Board that she has submitted a $5000.00 grant application to the EOEA. The grant will fund the acquisition of the equipment necessary to have bar coded identification cards to better keep track of the amount of people using the facility and programs. Frank issued a motion that Gale submit this application for the purchase and installation of equipment used to track facility use. Ben offered a second to the motion, which passed by a unanimous vote. Po�During a lengthy discussion, Gale explained the need for a policy and guidelines to reference when political candidates wish. to visit the COA for campaigning. There were past issues and a very recent situation with candidates for a state representative's seat. Gale will develop a policy to present to the Board members for review. Housing Task Force: Donna said that there was nothing new to report.. BESI Report: Mary issued the BESI Report. She said that BESI is planning another Makem Brothers concert as a fundraiser to help augment the Emergency Fund. She also reported that Medicare Part D is a big concern with the staff, and is using up a lot of staff time. Questions and Answers: 'There were no questions. r l I Adjournment With all business being completed, Maryoffered a motion to adjourn the meeting, and Ben issued a second. The vote to adjourn was unanimous- The meeting was adjourned at 327 PM.