Loading...
HomeMy WebLinkAboutCOA 04/11/2006RECEIVED Mansfield Council On Aging () t4, = C R 5 r I F I GE Board of Directors 05 MAY 19 AM 8:41 Minutes to Meeting April 11, 2006 I AiiSFIFLD MASSACHUSETTS Present: Mary Butler, Frank Nilson, Ben Boynton, Norma Smith, Donna Harrington, Gale Farrugia and Debra Surprenant. Sonia Walgreen and Ed Sliney, Sr., are excused. Call To Order: The meeting was called to order at 3:30 PM by Vice President Frank Nilson. Correspondence File: The correspondence File was circulated. Warrants and Budgets: The Board examined the Warrants and the Budget. There were questions and discussions about the Heat and Supplies line items. With a motion to accept offered from Donna, and a second from Ben, the Budgets and Warrants were accepted as presented by a unanimous vote. Treasurer's Report: Mary presented the Treasurer's Report. She informed the Board that the balance in the Gift Account stood at $3,811.17. Ben offered a motion to accept the Treasurer's Report as presented, and Donna issued a second. The motion was accepted by unanimous vote. Minutes: The minutes to the Board Meeting of March 14, 2006 were reviewed. A motion was made by Mary, with a second from Ben, to accept the minutes as presented. The motion passed by a unanimous vote. Director's Report: 211 Service—Gale reported that there will be a new state-wide information and referral service sponsored by the United Way. Gale explained the new 211 service and how it will work, and indicated that the COA and Social Services are preparing to receive a large increase in calls for information and other activities. Town Manager—Gale reported that the Town Manager will be attending the next Board Meeting on May 91'. John will lead a discussion about the feasibility study on a new senior center. Triad -Gale updated the Board on the progress with the illuminated signs. Approximately 100 house signs have been installed, and the COA is continuing to take orders. Gale also informed the Board about Triad Senior Safety Day, which will be on Monday, April 24' from 9:00 AM to 11:30 A.M. There will be information booths, demonstrations and give-aways. each—Gale reported that the Outreach department continues to be busy with Medicare Part D applications. Lynette will be attending the SHINE training to become a SHINE counselor. Social Services --Gale informed the Board that the town Social Worker, Cindy Phillips, has been out of work on medical leave for 3 months. She will be returning to work soon. Also, the Fuel Assistance Coordinator, Ann Marie Mpelkas, has been out on medical leave. She has been out for 2 months, and Gale is unsure about when she will be returning. Gale has increased Pam's hours, as well as Joan's, and Gale has been working closely with them to keep the office open and the casework handled. She commended Pam and Joan for doing an excellent job with the casework while Cindy and Ann Marie have been out sick. Assistant Director's Report: Statistics—Debi reported that there were 939 people who signed in for programs during the month of March, and 508 incoming telephone calls were logged. For the special programs offered, there were 71 attendees in the Lifestyle Management classes, 70 attended the St. Patrick's Day Luncheon, and 11 people attended the Bone Density Clinic. Men's Breakfast—Debi informed the Board that May 11"` will be the 2" Men's Breakfast Club. The scheduled speaker is Joe D'Aneillo who owns over 2500 "Big Little Books," most of them published in the 1930's though the 1950's. 211 Training—Debi reported that she and Gale will be attending the 211 Information and Referral Training on May 1r. Scrabble Day—Debi informed the Board that she is in the process of putting together a Scrabble Board Game Day. There have been 5 people who responded to the initial advertisement. Red Hat Society Debi explained that she will be exploring the feasibility of putting together a Red Hat Chapter over the summer. This is in response to the concern that there is special programming for men—the Men's Breakfast Club. Old Business: Gale led a discussion about the new senior center feasibility study. The COA will explore the idea of developing a survey for Mansfield seniors to be able to have hard data to guide the feasibility study. New Business: Slate of Officers, 2006-2007—Donna nominated a slate of officers for 2006 to 2007. The slate she nominated was Sonia Walgreen, President; Frank Nilson, Vice President; Mary Butler, Treasurer; and Donna Harrington, Secretary. Ben offered a second to her motion to nominate. The motion passed by a unanimous vote. Donna offered a motion to accept the slate of officers as presented. With a second from Ben, the motion was passed by a unanimous vote. Nutrition & Weight Management—There was a discussion about the success of the Lifestyle and Weight Management series. Gale indicated that she would like to offer the series again, but with added emphasis on weight loss, as requested by many of the members of the group. She informed the board that most of the cost for the first series was underwritten by the CVNA, and she felt that the COA would need to cost share at a greater level for any other series. She requested from the Board that, in the event that the series is offered again, that the fund to pay the COA share for the program be taken from the Trust Fund. There was a question about the money from the Trust Fund for computer training. Gale reported that the funds for computer training have been taken from the Trust Fund, but the amounts of interested people for the computer training has decreased significantly. Gale reported that the COA share for the Weight Management would be about $400 to $500 per session. Donna pointed out that the use of the Trust Fund money for this type of programming seems appropriate, but she would like to request that the money be returned to the Trust Fund if the COA can find the funds in the budget to underwrite the COA share of the program. Ben offered a motion that the funds to operate the Weight and Lifestyle Management program be used from the Trust Fund, with a stipulation that the Trust Fund be reimbursed if there was money in the budget to cover the costs of the program. Donna offered a second, and the motion passed by a unanimous vote. Incenflve Grant -Gale reported that the incentive grant was decreased from $5000 to $1700. Gale wanted to use the grant money to install a computerized identification card and program use tracking system. There was a discussion. Donna informed the Board that Foxborough COA uses the system, and suggested that Gale check with Foxborough on the cost to install their system. Gale reported that the DEA is looking for statewide use of this system, and she will find out more about the costs, and if there is any additional money available through the state for this project. Housing Task Force: Donna had nothing new to report. BESI Report: Mary had nothing new to report, and asked if there were any Mansfield COA winners from the BESI raffle. Mary was unable to go to the concert. Adjournment: The meeting was adjourned at 4:20 PM by a unanimous vote on a motion to, adjourn made by Ben and a second from Norma.