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HomeMy WebLinkAboutCOA 02 13 2007Mansfield Council On Aging Board of Directors Minutes to Meeting 2/13/2007 RECEI4/EU 01ME12 M9:07 MASSACHUSETTS Present: Donna Harrington, Sonia Walgreen, Frank Nilson, Mary Butler, Benjamin Boynton, Gale Farrugia, and Debra Surprenant. Ed Sliney, Sr., and Norma Smith are excused. Call to Order: The meeting was called to order at 3:30 PM by Board President Sonia Walgreen. Correspondence: The Correspondence File was circulated. Gale informed the Board that the file included information about an upcoming conference in Worcester about substance abuse in the senior populations. Minutes, Budget, Warrants, and Treasurer's Report: The Minutes to the Meeting of January 8, 2007, were examined. Donna Offered a motion to accept the minutes as presented. With a 2nd from Ben, the minutes were accepted by unanimous vote. The Budgets and Warrants were examined. Gale pointed out that the expenses so far this year from last year are about $5,000 over. The Treasurer's Report was given by Mary. She said that the balance in the Gift Account was $1,335.47. With a motion from Frank, and a 2nd from Ben, the Budget, Warrants and Treasurer's Report were accepted as presented by a unanimous vote. Director's Report: Budget Meeting—Gale reported that she had the Budget meeting with John. She said that everything went well, and that John looked at the low accounts from last year and will increase them. She said that John told her that he will increase line items, and Gale said that she was encouraged. She also said that the Department Heads no longer meet with the Finance Committee. Grant Applications—Gale informed the Board that she has applied for $1,000 for a transportation brochure. Gale explained that the staff receives the most inquiries about transportation programs, and we need to reach out to the younger disabled members of our community. Gale said that having a brochure would offer the client standardized information about the services we offer. Gale said that she feels that it would be easier all around to have this information in brochure form. Gale also told the Board that she submitted an application for funds to the Bank of America for $5,000. She said that this money would supplement the cost of offering the Computer, Yoga and Arthritis Exercise programs. Gale also announced that EOEA awarded the COA $12,209 in Formula Grant funds. Gale said that that represents the full amount, with no cuts enacted. Computer Classes—Gale informed the Board that the Computer Classes are going strong. She said that the program fees from participants were $60.00 for the month of January. Arthritis Exercise Class—Gale told the Board that the Arthritis Exercise Class is meeting on Monday mornings, and it is also going very well. She said that there are about 15 regular participants. Assistant Director's Report: Statistics—Debi reported that during the month of January, 2007, 487 incoming telephone calls were logged, 946 people singed in for programs, and 132.5 volunteer hours were logged. The total volunteer hours logged since 7/1/06 is 757. There were 21 working days in January, 2007. Paw Sox—Debi reported that the PawSox game sign-up is full -18 people are going on the trip, set for July 19`h. Poker Program—Debi reported that she would like to try to start a poker league. She said that the poker play would be for points, and that no money will be allowed. She also said that she would need some help putting the program together, and Frank said that he would like to be involved in getting this program up and running. Old Business: The discussions about the Computer Instruction and the Arthritis Exercise Program took place during the Director's Report. New Business: April Meeting—Gale requested that the April Board Meeting date be changed to Tuesday, April 17`h. After a brief discussion, it was agreed that the Board Meeting in April will be held on the 17`h at 3:30 PM. Housing Task Force: Donna said that there was nothing new to report. BESI Report: Mary Butler said that 2 people resigned from the BESI Board, but she reported that there were also 2 new members added. There is a new member from North Attleboro, and there is a new member from Westport. She also said that Nancy Munson had a meeting with the COA Directors, and she said that Nancy felt that the meeting was very positive. Mary told the Board that the Makem concert was the prior week, and she was unable to attend. Mary asked Gale if she knew about Mansfield clients on the waiting list for services. Gale told her that she would ask the caseworkers, and let her know if we did have clients waiting for services. Questions and Answers: None. Adjournment: With all business being completed, Mary offered a motion to adjourn the meeting. With a 2nd from Frank, the meeting was adjourned by a unanimous vote at 4:30 PM.