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HomeMy WebLinkAboutCOA 04/17/2007MANSFIELD CONCIL ON AGING Board Of Directors Minutes to Meeting April 17, 2007 CE, IIVE1) 071'j111 15 PI4 2! 19 LU MASS ACHIM'SET TS Present: Benjamin Boynton, Frank Nilson, Ed Sliney, Sr., Mary Butler, Norma Smith, Sonia Walgreen, Gale Farrugia, Debra Surprenant, and invited guest Fire Lt. Neal Boldrighini. Donna Harrington was excused. Call To Order: Vice Chair Frank Nilson called the meeting to order at 3:35 PM Correspondence/ Seminar File: The Correspondence and Seminar Files were circulated. Gale pointed out that there were several upcoming workshops on mental health issues within senior populations. Minutes to the Board Meeting of 3/13/07: The Board examined the minutes to the March 13th Board meeting. Ben offered a motion to accept the minutes as presented. With a second from Norma, the motion passed by a unanimous vote. Warrants, Budget and Treasurer's Report: Mary gave the Treasurer's Report. She told that Board that the balance in the Gift Account was $1811.47. Gale presented the Budget and the Warrants. She said that, while the budget was tight and spending has been curtailed a bit, we are right on target for finishing the year within most line items except for a few. Gale explained that there would be transfer requests at a town meeting to overages in some accounts. Ben offered a motion to accept the Budget, Warrants and Treasurer's Report as presented, and with a second from Mary, the motion was accepted by a unanimous vote. Director's Report: New Slate of Officers—Gale reminded the Board members that it was time to convene a Slate of Officers for FY 2008. With a brief discussion, Mary introduced a motion to present a slate of officers for FY 2008 without change from FY 2007 Officers. With a second from Ed, the motion passed by a unanimous vote. Orale said that the slate of officers will be voted on at the May Board Meeting, May 8'h. Town Manager Coffee Hour --Gale informed the Board that the Town Manager would be holding a special coffee hour on Thursday, April 26th at 10:00 AM. The speaker will be John Masiello, Developer of Mansfield Crossings. Triad Senior Safety Day ---Gale informed the Board that the second annual Senior Safety Day would be held on Monday, April 30th from 11:00 AM to 2:00 PM. She told that Board that the Sheriff s Office, Fire Department and the Police Department would be present with program demonstrations. She also explained that there is going to be an annual Regional Yellow Alert Day to take place on the 23rd of June, but the Triad will not be participating because of the Senior Safety Day. Qualters Middle School—Gale announced that the Annual Qualters Middle School Senior Appreciation Dinner would be held on Thursday, May 3`d at 5:30 PM at QMS. New Coni ters— Gale informed the Board that the COA computers would be replaced. She said that all offices are getting new computers -3 will be funded through the EOEA Incentive Grant, and 2 will be through the MIS Department. COA Consortium Grant— Gale reported that EOEA awarded the consortium grant to the Mansfield/Taunton/North Attleboro COA's. She told the Board that the grant was given to fund a training program on seniors' mental health issues—hoarding, suicide and depression. That training will be held on June 15`h from 9:00 AM to 4:00 PM at the Mansfield COA. Assistant Director's Report: Statistics—Debi informed the Board that during the month of March, with 22 working days, there were 510 incoming call logged and 1,008 people signing in for programs. She said that the COA Iogged 160.67 volunteer hours. New Intake Form Debi circulated a draft of a new intake form that will be used in conjunction with the Fire Department and Emergency Management. She explained that the information collected would be used to identify clients who would need assistance during an emergency. She said that the intake form was developed using examples taken from other emergency management intake forms, with suggestions from the caseworkers, Neal, Gale, and Cindy Phillips. Cases—Debi said that there have been some recent situations handled by the caseworkers and the meals delivery driver which have been credited with saving the lives of the clients. Debi said that the meals delivery driver reported a non -response, and Lynette Boldrighini investigated why the client did not answer the door, and found him to be in a state of confusion, and critically ill. She said that the client was taken by ambulance to the hospital. Debi said that this is an example of how important the meals program is in the lives of people living alone. GIS Demonstration: Fire Department Lt. Neal Boldrighini, a guest speaker, gave a GIS demonstration to Board members. He explained that the Fire Department and the COA have been working together to address the anticipated needs of the frail and disabled seniors living in the community with regards to emergency services during a disaster. He said that the information available, when it is entered into the GIS database, is an invaluable tool when used to determine at risk residents during a disaster or evacuation. He demonstrated the various applications of the GIS, and spoke about the future expansion of the program. The Board members asked different questions during the demonstration, and Sonia told Neat that she was very impressed with the availability of this important service. Old Business: Program updates were given under the Director's Report. New Business: Karl Clemmey Program—Gale informed the Board that Karl Clemmey approached her with an invitation he would like to offer to Mansfield Seniors. She said that he told her that he would like to hold a party for Mansfield seniors at his property in Wareham. Gale said that she told him that she would discuss the proposal with the Board once the plans are more concrete. After a discussion, it was decided that the COA would offer to advertise his barbeque in the newsletter with him as the contact person, since this would not be a COA sponsored program. Sonia felt that if Karl had any questions, he should contact her. Housing Task Force: No report. BESI Report: Mary issued the BESI report. She said that she had attended a workshop given by Foxfield Taxi about the subsidized transportation. Gale said that even though they offer medical transport, there is a need for more and extensive services. She said that there was not the availability at the present time to accommodate all of the needs. Adjournment: With all business being completed, Ben offered a motion to adjourn the meeting. After the motion was given a second from Ed, the meeting was adjourned at 4:30 PM by a unanimous vote.