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HomeMy WebLinkAboutCOA 11/13/2007s- l E I `,,, E 0 r.: (1MC1 t. Mansfield Council On Agin Board of Directors 58 �t 9 m 4 5 0 Minutes to Meeting — "LC 11/13/07 Mp1 Sq�t!; IS`�TTS Present: Sonia Walgreen, Frank Nilson, Norma Smith, Donna Harrington, Mary Butler, Ben Boynton, Debra Surprenant, and Gale Farrugia. Ed Sliney, Sr., was excused. Call To Order: The meeting was called to order at 3:30 PM by Frank Nilson, Correspondence File: The Correspondence File was circulated and examined. Minutes to Board Meeting of 10/9/07, Warrants, Budget, Treasurer's Report: Donna requested that the minutes to the Board Meeting of 10/9/07 be amended to say that the yard waste collection bags have been donated to the leaf raking project. She also said that the middle and high school students participating in the project would be bringing rakes and other needed yard tools. With regard to the Warrants, Mary asked what "Wind River Environmental" was. Gale explained that it was the company we use to clean the grease trap in the kitchen. She also asked about the File of Life costs. Gale explained that we order the File of Life packets through Triad. The Board examined the Budget to date. Mary then issued the Treasurer's Report. She informed the Board that the balance in the Gift Account was $2,163.37, and Gale explained that balance was lower because of some recent expenses—flowers for sicknesses and condolences. Ben offered a motion to accept the Minutes to the Board Meeting of October 9"with the changes cited by Donna, the Warrants, the Budget to Date, and the Treasurer's Report. With a second from Donna, the motion passed by a unanimous vote. Director's Report: Suzi Hansen—Gale announced that Suzi Hansen has given a notice that she will be leaving her position on May 8`h, 2008. Gale further explained that Suzi will. be relocating to Montana. There was a brief discussion, and Gale said that she feels that Suzi will be very hard to replace. She said that she will most likely outsource most of her position. She also said that she will begin preparations for the vacancy starting in January, and that she and Suzi will be working together on finding a replacement. Friends Christmas Party—Gale told the Board that the annual Friends Christmas Party would be held on Friday, December 14`h at 11:30 AM. She said that MMAS will be providing the entertainment. Outreach Services—Gale informed the Board that the Outreach Staff has been very busy with fuel assistance applications and SHINE activities. Holiday Schedule— Gale reported that the Town Hall, and the COA, will be closed on Thursday, November 22"d, and Friday, November 23`d. Town Manager Coffee Hour—Gale told the Board that Senator Timilty and Betty Poirier were with John D'Agostino at next Town Manager Coffee Hour on Thursday, November 8`h. She said that the Coffee was very well attended and it went very well. Leaf Raking—Gale turned the floor over to Donna, who talked about the leaf raking program with the schools. She said that the leaf raking will be happening on Saturday and Sunday, and it is the largest and best organized leaf raking event so far. She said that she has about 200 students who want to participate, and she has 12 households. She told the Board that the kids will be split into teams, and will be placed at a property all day until the work is complete. Donna said that she is hoping to redesign the program for next year. She is hoping to be serving frail elder households. She also said that she ha&13 police officers volunteer this year. She said that she wants the program to grow. Assistant Director's Report: Statistics—Debi reported statistics for the month of October 2007. She said that there were incoming 418 telephone call logged, with 692 event sign -ins and 191.25 volunteer hours logged. There were 22 work days in the month. Work Load—Debi reported that, with Althea out sick, she and other staff members took on some of her work load with transportation and other tasks needing to be kept current. Updating Website—Debi informed the Board that she has been working with Susan Musto to keep the website calendar up-to-date. She said that she finished November and December with Event Keeper, and that the link is now operational, but the webpage needs updating. Newsletter Mailing—Debi also explained that the new label makefis not as industrial as it needs to be for the COA use. She said that the COA is working with Lou Costa on finding an inexpensive solution to the problem. Old Business: COA Website Chanties—Gale told the Board that Donna was no longer updating the COA website, and that the MIS Department had taken over that task. The person assigned to the project was Susan Musto, who is leaving her position to take a job elsewhere. Gale explained that Donna trained Susan, and now Lou feels that we should take over the updating of the webpage. Gale said that she is most concerned that the webpage be up and running with updated information. Friends Fair—Gale informed the Board that the Friends Holiday Fair made over $1700. She said that, despite the weather, the Fair did very well, and that there were quite a few who came to the luncheon. Norma said that she thinks that the Fair did well because there was little competition. Health Series—Gale explained the Health Information Series sponsored by Southeastern Rehabilitation and Skilled Nursing Center. She told the Board that the information series has been over lunch provided by Southeast Rehab, and that the next workshop will be on November, and will be "How To Prevent Falls." New Business: COA Staff and Board Get-Together—Gale informed the Board that the annual staff/Board get-together after the next meeting in December on the I I' at 4:30 PM. Mary said that she will bring seafood rolls, Donna said that she would bring eggnog, and Sonia will bring Caesar salad. Gale said that she would inform people of what they brought last year. Mary asked about Thanksgiving meals for people who will not be spending Thanksgiving with family, and Gale informed her that there was a free meal at the Congregational Church, and that there would also be food baskets delivered as well as full cooked meals. Housing Task Force: Donna had nothing new to report. BESI Report: Mary reported that the new Elder Affairs Secretary, Michael Fester, will be at BESI on December 12`h. There was a discussion, and Gale and Mary informed the Board that the new Secretary is very supportive of COA's and is most interested in traveling out to meet with agencies in all the districts. Mary also announced that 2008 is the 35`h anniversary of BESI, and there will be celebrations. Mary said that this next year will be her last year of eligibility to serve on the BESI Board, and she has enjoyed it. She said that the audit for last year came back "clean." Questions and Answers: None Adjournment: With all business being complete, Donna offered a motion to adjourn the meeting. With a second from Ben, the meeting was adjourned by a unanimous vote. VOTE SUMMARY 2008.5 A vote to accept the Minutes of the Board Meeting of 10/9/07, with revisions, the Warrants, the Budget Status to Date, and the Treasurer's Report. Motion -Ben, second -Donna, Unanimous. 2008.6 A vote to adjourn the meeting, with all business being completed. Motion - Donna, second—Ben, Unanimous.