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HomeMy WebLinkAboutLight Comm 02/13/1984TOWN OF MANSFIELD MUNICIPAL ELECTRIC DEPARTMENT MANSFIELD, MASSACHUSETTS 02048 MANSFIELD LIGHT COMMISSION AGENDA FEBRUARY 13, 1984 1.) 7:30 P.M. Meeting called to order a.) Minutes of December 5, 1983 b.) Minutes of January 10, 1984 c.) M.M.W.E.C. d.) Margaret Carr e.) Ron Moilenan 2.) 8:00 P.M. Old Business a.) Light Plant Manager 1.) Hiloday Decorations 2.) Cash Statement 3.) Downtown Underground Project b.) Light Commissioners 1.) Sale of Light Plant 2.) Managers Performance Review 3.) 9:00 P.M. New Business a.) Light Plant Manager 1.) Budget 2.) Special Budget Item Approval b.) Light Commissioners 4.) 9:30 P.M. Executive Session - Labor Negotiations 5.) Adjournment TOWN OF MANSFIELD MUNICIPAL ELECTRIC DEPARTMENT MANSFIELD, MASSACHUSETTS 02048 BOARD OF LIGHT COMMISSIONERS MINUTES OF MEETING FEBRUARY 13, 1984 Meeting called to order at 7:40 P.M. Present: Chairman Dunn, Commissioners Wills , McNair, D'Onofrio And Sandra Levine arrived at 7:50 P.M., also John Larch Manager. * MOTION: To approve the minutes of January 30,1984 meeting. Wills/D'Onofrio Voted 4/0 Correction to be made in Minutes of 11/30th, John McNair opposed the vote should be 4/1. M.M.W.E.C. Russ Minor and Craig Horneck representatives from MKATEC spoke on "Rate Smoothing". This process would be accomplished by the Electric Department paying up front 50% of the total costs for nuclear power when Stonybrook opens in 1986, dollar amt $38,000. This would allow the Department to have a leveling of rates in the future. Margaret Carr C.P.A.: Spoke on the accounting problems the Electric Department is facing. Her suggestion was to have the accounting system put on the computer for easy access to end of month figures. Also, she suggested we shake up MMWEC for earlier mailing of power bills so that the books can be closed and a proper statement can be worked up. Byron Moilenan Auditor is currently auditing the books for the de- partment. He suggested that the departnent do a 10 ;yea)+: budget estimate program such as the Holden Electric Department. The cost of this program would be $7,000.00. The program would be updated yearly. A short recess at 9:50 P.M. 10:00 P.M. called to order. Old Business: Holiday decorations: At 1/5/84 meeting a vote was taken to purchase 14 wreaths for the downtown area. Since that meeting Mr. Larch has been in touch with the company we purchased them from. If we could Purchase 19 instead of 14 there would be a savings of $1,012. Cost for 14 would be $2,714, the cost for 19 $3,999. * ONION: To recommend John Larch purchase 19 Holiday Wreaths Wills/D'Onofrio So Voted 5/0 - 2 - MINUTES 2/13/84 CONT The cash statements for December 83 and January 84 were reviewed. This report will be a monthly item from John Larch. Downtown underground project: * MOTION: To have John Larch get in touch with the Executives from N.E,Tel, to re -explain this project, with the sole intent of getting their agreement. Wills/D'Onofrio Voted 5/0 * MOTION: To have our State Representative get in touch with the Department of Public Utilities to push this project. Wills/D'Onofrio Voted 5/0 The Department was able to get up 80 new street lights in January. No cord on the Conservation Project frau E.O.E.R. yet. R. W. Beck has been doing a study on the Canal II Purchase for the October 84 period. Discussion regarding payment of a damage claim. * MOTION: To go into executive session to discuss litagation regarding this claim. Wills/D'Onofrio Failed 4/1 The claim was for damage to outside wires from a storm in August. The wires were taped for a temporary period, but because of numerous elec- trical failures on that evening, this was overlooked, until another storm caused these wires to fault, damaging two t.v. sets, a home com- puter,a synthesizer a flood light bulb, a door bell and transformer. The claim was awarded to Joseph O'Mally, Tremont St. Tree Trimming: This project is going well. Commissioner McNair suggested John Larch try to keep the tree trimming trucks off of West St. in the early morning hours.due to traffic problems. Street light of Hillside Terrace: John Larch will see to this problem this week. Managers Performance Review: Performance review between the Light Department Manager and John Dunn as of 12/16/83 accepted . * MOTION: To accept review Wills/D'Onofrio Voted 5/0 To have James Wills and Richard D'Onofrio meet with John Larch to discuss future preformance reviews. John Larch would like some feed back from the Commissioners regarding this review. - 3 - MINUTES 2/13/84 CONT Sale of Light Plant: John Larch is waiting for word from John Dwyer Town Counsel, who is in touch with Ferriter & Barna Attorneys at Law for legal opinion. Budget 1984: The budget was presented at this time for the review of the COm[Lissioners. It was suggested that two commissioners be appointed to review the budget in debth and report back to the complete board. John Larch had three items on the budget for inmediate approval. Item 1. To send the Town Accountant and Light Department Office Manager to No, Carolina on a APPA course on Public Utility Accounting. * MOTION: To accept the Public Utility Accounting course. at a cost of approximately $1,200.00. D'Onofrio/Wills Voted 5/0 Item 2. To have all the records in the Light Department put on microfiche. At a cost of $6,000.00. * MOTION: To accept microficheing or records Levine/D'Onofrio Voted 5/0 Item 3. John Larch would like to get a computerized mapping system of the Electric Distribution plant. This would aid in both the planning and re-establishing of our rate base. Estimated cost of this would be $9,600.00 * MOTION: To get bids on this project. Wills/D'Onofrio Voted 5/0 The next Light Commissioners meeting will be held on March 12th at 7:30 P.M. The meeting after March 12th, will be April 2nd. at 7:30 P.M. New Business: Richard D'Onofrio showed concern over the fact that he has had several calls from customers complaining about high khw usage, not dollar amount of bills. D'Onofrio would like to know if we could have been experiencing some usage problems. The problem of holding part of the developers bonds for non-payment of electric bills is still in question. Adjounr meeting at 11:45 P.M. * MO'T'ION: to adjourn Wills/ D'Onofrio Voted 5/0 * t4OTION: to go into executive session Wills/D'Onofrio Voted 5/0 r`' TOWN OF MANSFIELD MUNICIPAL ELECTRIC DEPARTMENT MANSFIELD, MASSACHUSETTS 02048 Light Commissioners Minutes of Executive Session Meeting February 13, 1984 Present were: Chairman Dunn, Commissioners Levine, McNair, D'Onofrio Wills and John Larch Manager. * MOTION: To go into Executive Session at 1L•50 P.M. to discuss collective bargaining. Wills/D'Onofrio Voted 5/0 John Larch explained that Local 1702 had voted to accept the Town's proposal and explained the timing and announcement of the signing of the contract. * MOTION: To adjourn from Executive Session Levine/Wills Voted 5/0 * MOTION: To adjourn the meeting. Wills/Levine Voted 5/0