HomeMy WebLinkAboutLibrary Trustees 06/02/1990TRUSTEES OF THE MANSFIELD PUBLIC LIBRAR`f 90SEP 21 Pt, 2: 17
MINUTES OF THE JUNE 2, 1990 MEETING
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ATTENDANCE: Colin CauIdweII, Alex SaIachi, Jog,
Nancy Breef-Pilz, Dinah Amsden
The June meeting of the Trustees of the Mansfield
Public Library was held in the Trustees' Room of the library
on June 2, at 9:09 AM. The minutes were distributed and
read. They were accepted by Alexa The financial report was
highlighted by Alex and approved. Colin suggested that
money be used to purchase a set of books dedicated to Marie
Willis as long-time trustee. Alex suggested a group of
women's biographies or reference books.
The Building Committee had not met; however, there is
money withheld from the contractor that can be used to
repair the building's landscape that has died. Bids are
being gathered for it. Problems with the roof have not
been resolved, and the rear exit is still blocked:
The Fundraising Committee did not meet. The Town
Meeting approved Article 38, which allows the money from tte
Library/ COA fundraiser to be split according to the plan
presented to the selectmen. Alex will meet with Jim Wheeler
to discuss separating the funds so the Library's share can
possibly be put in a money market account.
Since Marie Willis,has resigned from the board, her
name and address must be removed from the Trustees' account.
Another trustee's signature must be added with Alex's.
The Personnel Manual Is near completion." Dinah noted
that issues concerning the dismissal of staff need to be
addressed. Nancy also suggested some 'areas `which were
omitted. The Personnel Committee will meet on Monday, July
9 at 7:30 PM at the Library.
Margot Lemeux, a local artist who will paint a mural in
the Children's area c4 the Library, submitted a detailed
sketch. Although the board liked the drawing, Jeff was
concerned about a dragon used in the sketch.' The trustees
have given a tentative approval, but must be kept informed.
To date, no applications have been submitted to the
selectman for a new trustee. The selectmen will be asked to
announce the opening at their next meeting.
Dinah listed the gifts to the library that need to be
acknowledged. Jeff asked Dinah to type a letter on the
computer so they can be produced as needed and he can sign
them.
Colin and Dinah attended the Selectmen's meeting to
discuss the Library. The issues raised by the selectmen
included the amount of book loss and the cost of a security
system, the lack of school assignment information, and gaps
in the book collection.
Colin suggested informing the School Committee or
Superintendent of the Trustees' policy concerning school
assignment reserves which was accepted during the May 1990
meeting.
The Materials Selection Policy was reviewed. The
Meeting Room and Donor Policies will be changed. Dinah will
reorganize this over the summer.
Dinah asked the trustees to approve the Public Library•
Planning Process, a three-year effort, which will evaluate
what the library does, and how to best use its resources to
serve the public. Jeff agreed to be the trustee involved in
this process and report at the meetings each month on the
progress. Colin made a motion to give Dinah the "go ahead"
with the planning process. Nancy seconded it, and the vote
was unanimous.
Colin made a motion to hire Pat Cournoyer as a
permanent staff member. Nancy seconded it. The position was
approved with a vote of 3 in favor, 0 opposed, and 1
abstaining.
Jeff pointed out the use of Library bookmarkers with an
advertisement for the Cooperative Bank. The Board decided ,
to table this issue until the next meeting, and continue to
use the bookmarkers.
A list of goals and objectives for the, Fiscal Year 1991
were discussed for the Library. Colin made a motion to
accept this list, and Jeff seconded It. The vote was
unanimous. They are:
1) DEVISE AN ADULT PROGRAM PLAN
2) INVESTIGATE FEDERAL AND PRIVATE GRANTS
3) PREPARE LIST OF LIBRARY SERVICES FOR SEPT.
(INCREASE COMMUNITY AWARENESS OF LIBRARY)
4) PROGRESS TOWARDS PLANNING PROCESS
5) REVISE REFERENCE COLLECTION
The Trustees' meeting was adjourned at 12:15 PM. The
next meeting will be held Saturday, SEPTEMBER 8, 1990 at 9
AM.
Respectfully submitted,
Nancy Breef-Pilz
Recording Secretary