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HomeMy WebLinkAboutLibrary Trustees 12/02/1996i 1 TRUSTEES OF THE MANSFIELD PUBLIC LIBRARY (FOLLOWED BY A JOINT MEETING WITH THE 9b- jA --`l PH 2: TRUSTEES OF THE COUNCIL ON AGING) MINUTES OF THE SATURDAY, DECEMBER 2, 1995 MEETING ",..At"(T 13 ATTENDANCE: Nancy Breef-Pitz, Chris Cormier Hayes, Linda Lipson, Vivian Sweet, Leslie Pasch ABSENT: Jeff Ptaschnik The December meeting of the Trustees of the Mansfield Public Library, as well as the Joint Meeting of the Trustees of the Mansfield Council on Aging was held in the Trustees' Room of the library on December 2, 1995. Nancy called the meeting to order at 8:10 AM. Nancy read the secretary's report for the October meeting which was approved with two corrections. The November meeting minutes were not recorded as the meeting was technically an "informal" meeting, because it had not been posted at Town Hall for the appropriate amount of time prior to the meeting. There are still four months of missing minutes due at Town Hall: May, June and November 1994, and June, 1995. Linda distributed the treasurer's report showing a balance of $18,407.40. The Business Alliance Account of $358.00 was closed out. $914.73 is interest earned from our Certificate of Deposit, as it was updated in November. It was decided to roll over our CD for another 90 days, increasing it to $51,000.00, to include the interest earned into our main CD account, as it is compounded monthly. It was also decided to put the Sweet Account money into a one-year CD, stipulating that only the interest is to be used by the library. Linda will take care of the arrangements. Correspondence for the month included information from the Massachusetts Board of Library Commissioners encouraging all library trustees to correspond with their legislatures to support the state strategic plan. Nancy encouraged all the trustees to do this. Leslie highlighted the Librarian's Report for November. Leslie and Mary will look into the possibilities of a Fall 1996 computer program with Dom Ardumo giving a course on how -to -use the Internet and Netscape. Cable TV would be asked to tape the course for future showings. We will be receiving a PC from the State in either the spring or the fall. This PC will offer teat -based Internet access. If, at that time, we are interested in acquiring Netscape (programs with pictures and colors) the Internet Connection in Mansfield could provide us with that for $300/year. The Display Case and Bulletin Board Policy Draft, as well as the Application to EKh bit Draft as prepared by Leslie, was discussed and approved. The Dance Cards and Correspondence of Daniel Welch, which was displayed in the lobby case during the month of November, was agreed to be donated to the Mansfield Historical Society. BUSINESS FROM THE JOINT MEETING OF THE TRUSTEES OF THE LIBRARY AND THE TRUSTEES OF THE COUNCIL ON AGING ATTENDANCE FROM THE COA: Mary Butler, Jean Heaton, Gretchen Elliot, Frank Nilson, Beth Wood, Gail Farrugia ABSENT: Jack Folan Discussion of the Meeting Room Policy took place. It was jointly agreed upon that effective immediately the phone call that is normally made to a group who has failed to comply with a regulation will be followed up by letter highlighting the violation and giving a written warning. The third violation will result in a loss of privileges from the room for a period of one year. This differs from the current procedure by adding the written letter/warning. It was also decided that if Donald needs to come open the building for any group, that group will be charged his janitorial fee. Representatives from two groups appeared before the boards that had just incurred their F third violation of the meeting room policy: Lorraine Carli and Arden Roakes attended from The Mansfield Women of Today (MWOT) and Ken Butler, Georgette Codi and Cindy Ballard attended from the Mansfield Music and Arts Society (MMAS). Both groups were informed of the following three regulations: whoever signs up for the room should read the Guidelines for Groups Using the Meeting Room to ensure an understanding of the rules; that effective immediately both verbal and written warnings were to be given at any violation, and these warnings should be passed on to the membership; and, janitorial expenses incurred due to Donald's being called to the building shall be passed on to the organization. Both groups' representatives agreed to comply with the guidelines and their "slates" were wiped clean. A discussion ensued about the appropriate use of the meeting room for music recitals. Piano/violin teachers and concerned parents offered options which would allow access to the meeting room. After much discussion and no resolution, it was decided to continue the topic at another joint Library/COA Trustee meeting. This meeting was set for Tuesday, January 16, 1996 at 7:45 PM. The joint Trustees' meeting was adjourned at 11:45. The next Library Trustees meeting will be Saturday, January 6, 1996 at 8 AM. Respectfully submitted, Chris Cormier Hayes