HomeMy WebLinkAboutLibrary Trustees 12/06/1997TRUSTEES OF THE MANSFIELD PUBLIC'LIBRARY
MINUTES OF THE SATURbA��; IjECElvl > I, 4f 1997 MEETING
ATTENDANCE: Nancy Breef-Pilz,rCris Cormier Hayes, Linda
Lipson, Vivian Sweet, Leslie Pasch
The December meeting of the Trustees of the Mansfield Public Library was held
on Saturday, December 6, 1997 in the Certuse Room of the library. Nancy called the
meeting to order at 8:00 A.M.
Secretary's Report. Chris read the Secretary's report which was approved with
one correction.
Treasurer's Report. Linda presented the Treasurer's report. The current balance
is $13,119.73. The current balance of the Sweet account is $3,073.54; the current balance
of the Trustee account is $55,374.93.
Librarian's Report. Leslie presented the Librarian's report. She completed a grant
application for a youth garden with the Mansfield Garden Club. She reported that the
Friends allocated money to purchase $1500.00 worth of non-fiction books -on -tape. She
conducted a survey of books -on -tape users and presented the first 30 responses.
OLD BUSINESS
Budget 1999. Leslie presented the final draft budget based on a 53 -week year.
She will include the Sunday operating expenses within the final budget.
Rescheduling of Trustee Meetings. After some discussion, the Board decided to
continue meeting on Saturday mornings at 8:00 A.M.
Security Cameras. Leslie presented the quotes and recommendations from three
security camera vendors. Each vendor presented the quotes using their specific
recommendations for the type and number of cameras they felt that the libraryneeded.
She will research the Trustees' questions and present more information at the next Board
meeting.
PC Quotes. Leslie presented the three bids for new computers for the library.
After some discussion, the Board authorized Leslie (Linda made the motion, Vivian
seconded; vote was unanimous) to purchase three computers from PC Logistics.
Circulation Policy Committee Recommendations. Leslie presented five
recommendations from the first meeting of the Circulation Policy Committee (comprised
a
of Nancy, Chris and Leslie). 1.) The Internet permission -slip policy for children will
remain the same when the new Internet computer is stationed in the children's room. 2.)
The current processing fee of $2.50 will be eliminated from the lost/damaged book fees
incurred by patrons. 3.) Out-of-town residents will be allowed to attend Storytime as per
the Massachusetts Board of Library Commissioner's recommendation (current policy
modified). 4.) The policy for book renewals will remain the same. 5.) The policy for
book reserves will remain the same. Leonard made the motion, Vivian seconded (vote
was unanimous) that all recommendations of the committee be approved. (See
Circulation Policy Binder for actual policy).
NEW BUSINESS
Public Library Association in Kansas City. Leslie requested approval to attend the
1998 Public Library Association National Conference from March 12 through March 14,
1998 in Kansas City. Linda made the motion, seconded by Chris (vote was unanimous)
to approve the request.
Paperback Rack Request for Children's Room. Leslie requested approval for the
use of State Aid money to purchase a new paperback rack for the children's room.
Leonard made the motion, seconded by Vivian (vote was unanimous) to approve the
request.
Approval of December Programs. The Board approved the December program of
American Girls by Pat Schuster on December 10, 1997 at 4:00 P.M.
Boards and Committee Roundtable. Nancy presented the highlights of her
attendance at the Board and Committee Roundtable held last month,
Com. Leslie presented the November gifts.
Staff Holiday Present. The Trustees decided to present the library staff with the
holiday gift of a lunch from their choice of local take-out establishment. The Trustees
recognized their hard work and dedication throughout the year.
Resolution. Leonard noted with respect that Linda Lipson has chosen to
discontinue her service on the Board of Trustees, with today being her final meeting.
Vivian Sweet proposed the following resolution and moved it's adoption:
Resolved: That the Board of Trustees of the Mansfield Public
Library acknowledges and expresses it's deep appreciation of the
attentive, diligent and meticulous care of the Library's account and
financial records by Linda Lipson during the last seven year in which
she has served as the Board's Treasurer.
Leonard seconded the motion which was passed by the remaining trustees and
( enthusiastically endorsed by the Director.
The meeting adjourned at 10:30 A.M.
The next meeting will be on Saturday, January 3, 1998 at 8:00 A.M.
Respectfully submitted,
vA) gb h h
Chris Cormier Hayes
Recording Secretary