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HomeMy WebLinkAboutLibrary trustees 10/02/1999BOARD OF LIBRARY TRUSTEES SECRETARY'S REPORT i OCTOBER 2, 1999 Attendance: Nancy Breef-Pilz, Chris Cormier Hayes, Joe Flynn and yLeslie Pasch The meeting was called to order by Nancy at 8:10am. There was no Secretary's report read due to Leonard's absence Treasurer's Report: There was a discussion of the NOW account vs. a Money Market (High Yield Account) with Merrill Lynch. Chris will find out if we can write checks out of their Money Market Account. Chris presented the activity and balances of the various accounts, and the report was accepted as presented. Correspondence: Letters from Diane Royal informing Nancy and Vivian that their terms as Library trustees are expiring in January 2000. There was also discussion about the likelihood of Vivian not returning due to the pending sale of her house, and her move to Cape Cod. (Further discussion about the possibility of honoring Vivian with a product(s)- dedicating an ADA computer station was brought up, or the possibility of a program(s) in her honor.) The discussion was tabled for the November meeting, after confirming that Vivian will no longer be a Trustee. A newsletter from the Southeast Massachusetts Library System was reviewed. A letter from Atty. Susan Jacobs was read, informing the library that we are on solid legal ground with regards to the Internet filter on the children's terminal. Leslie had been contacted by many libraries with inquiries about which filter we are using. Librarian's Renort: Leslie presented her monthly report, touching on the Meeting Room's use, and the activities that took place in the facility. She spoke of the Friends funding $1,500.00 of reference books, cd(s) and videos for the library. It was reported that the circulation was up 14.9%, with a volume of 18,267. There was also discussion about considering a Museum pass drop- Nancy said she didn't think it was a good idea. Youth Librarian's Report: Janet's report (presented by Leslie) described meetings concerning summer reading programs, and a SFIMLS Library/Media meeting she attended. The months programs were outlined, including 132 registered kids for Fall Story Time, with a waiting list of 104. 130 items were added to the juvenile collection. Personnel Policy Review: A short discussion was heard outlining the progress of the personnel policy talks. Joe reported that the majority of the issues had been addressed, but many had to be discussed more in detail. The November meeting is the goal to have a complete discussion of the issues, with the final document in place before the first of the year. Page 2 October 2, 1999 Bud eg t 2001* Leslie told the Board we should be prepared for level funding in the up -coming budget, pending the new union contract. Step increases of 3% must be allowed for, and there was discussion of adding a part-time employee to the Youth Section. The salary numbers may change if Barbara and Fran are salaried. Program Agreement: A review of the Program Agreement took place, and some deletions to the standard form were suggested, and were approved. Discounts for Services: A review of discounts for services took place, and it was re- affirmed that the library cannot offer discounts of its services or materials. The policy remains as it was. Halloweens There was a discussion that once again we hire a guard for Halloween night, with the cost being split with the COA. Approved. to in s: There was a discussion concerning the closing schedule for the up -coming holiday season. It was decided that the Thanksgiving Eve closing would be at S:OOPM. Thanksgiving- closed all day. Christmas Eve closing will be at 1:OOPM. On Christmas Day and Sunday, December 26 the library will be closed all day. New Years Eve, December 31, closing will be at 1:OOPM, New Years Day, January 11 we will be closed, and Sunday, January 2, the library will be open for regular hours. Programs: October programs include "Dinner at the White House', with Judy Berstein, on October 21; "Big Joe and his Box of Stories", with Joe Pagiuca, on October 25; and "Creative Writing for Teens", with Margot Lemieux, also on October 25. The meeting was adjourned at I1:I5AM. Submitted b , s i Joe Flynn Library Board of Trustees