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HomeMy WebLinkAboutMBC 09/14/2017Municipal Building Committee Meeting Minutes September 1 ZN$': OFFICE Present: Chris Paquin, Chairman ZGIj gi -b A q: �$ Bob Barry, Vice -Chairman Evan Epstein, Member e Mark Cook, Associate Member Ron Sellon, Associated Member Not Present: Maureen Doherty, Member Doug Annino, Member Neal Boldrighini, Associate Member Also Present: Mike Ahern, OPM/Public Buildings Lee Azinheira, DPW Director Joe Milani, KBA Don Tebeau, Mansfield Fire Mike McKeon, KBA Greg Joynt, KBA Minutes Clerk: Christopher P. Walsh Mr. Paquin began meeting at 7:00 pm. 1. Deferred to a future meeting to meet Matthew Jacques -School Buildings and Grounds Manager. 2. Committee meeting minutes for approval Minutes of 6/1/2017, 8/3/2017, 8/23/17. Signature for 6/29/17 minutes previously reviewed and approved. Mr. Paquin said previous meeting minutes were all previously approved and finalized copies were for signature and posting. 3. OPM report Mr. Ahern said steel erectors are continuing progressing well. Mr. Ahern said funds for appliances are available in DPW portion of the project budget. Mr. Ahern said traffic signals been working since 8/30/27 and recently VHB has performed a punch list on the work that was completed as part of phase 1. Mr. Ahern said town fiber network has been transferred from north side to south side. The town fiber network was transferred on poles on route 106 and that the new fiber has been run to all buildings. The contract for Phoenix Communications is 85% complete. MBC Meeting Minutes September 14, 2017 Mr. Ahern said Mansfield Electric completed most of their work on 106 and Verizon has relocated the 2 poles servicing the Fish and Game club.. Mr. Ahern said the excavation for the new duct bank for the Sewer Pump Station and relocation of the Fish and Game water service has been completed. Mr. Ahern mentioned that the generator is scheduled for delivery during the week of 9/11/17 and that he is awaiting the general contractor to schedule the crane and rigging. Electrical/HVAC/plumbing/waterproofing/masonry work continues and is progressing 4. Review of updated security bids 5. Review of appliance bids for DPW. Of the bids requested Lambco Appliance of Attleboro was the lowest qualified bidder in the amount of $7,025.00 the only other responder was Advantage Appliance in the amount of $7,889.00. 6. Architect's Report OPM update included most items that were part of architects report. Joe M. spoke as needed during OPM report if clarification was required. 7. Proposed or Upcoming Changes/Change Orders Mr. Ahern discussed DPW entry buzzer, the waterstop at scissor lift pit, additional glycop loop power outlets, owner requested modifications to workforce lunch room, substitute horn speakers in lieu of recessed units, and credit for owner furnished knox boxes. Mr. Ahern also mentioned technology changes which will be a change order (additional work, meeting room for video wall, computers, servers), adding of a Catch basin in the rear of DPW yard, etc. Motion: Appliances for DPW (Security package to Signet), technology changes, adding catch basin, telephones, & others (Paquin/Barry). All in favor 4-0. Chief Sellon not present at this vote. Mr. Paquin mentioned change order from Cogswell Sprinkler. Mr. Paquin went through fire protection drawings, and mentioned problems such as black piping and MIC. Mr. Paquin noted Mr. Ahern has brought up maintenance issues. Mr. Paquin said he's looking at building and hoped to eliminate problems in the future. Mr. Paquin mentioned nitrogen generator to help longevity and prevent corrosion. Mr. Paquin said system was within code but wanted to go further by specifying heavier wall pipe for longevity factor. Mr. Paquin said what we could do with the change order is to suggest a price, but mentioned problems with moving it forward. Mr. Paquin suggested Mr. Ahern move forward with CCD tomorrow. Motion: Set aside $20,000 for additional dry system upgrades for DPW Garage, generated as a CCD (Paquin/Barry). All in favor 5-0. 8. Monthly Invoices with Application for Payment Approved by KBA & OPM Mr. Ahern went over the invoices on the sheet and covered the following companies: KBA, BBBC, Comcast, HAKS (twice), Phoenix Communications, ARI Phoenix Inc., and Redi-Mix Services Inc. The total due from these companies is $681,336.03. MBC Meeting Minutes September 14, 2017 Motion: Approve submitted requisition and invoices per Mr. Ahern's summary (Paquin/Cook). All in favor 4-0. Chief Sellon not present and left the meeting at 8:10 pm. 9. Updated Project Schedule (As needed) Not covered. 10. Other items for discussion relating to Municipal Complex/Memorial Hall/High School Curtainwall replacement Mr. Ahern said Memorial Hall is still going on. Mr. Ahern said there's meeting with architect on high school curtainwall replacement. Mr. Ahern said they've extracted contract with WaterMark for OPM services, and expects them to be done by February. Mr. Ahern said they're looking at request for reserve of transfer for 40,000 to pay bills. Mr. Paquin mentioned monetary amount 100K Chief Sellon (from Metro Regional SWAT League) would put for shooting center. Mr. Paquin said he'll have to send a RFP. Mr. Ahern stated we have house doctors that will cover this work but need a clear scope to apply for a site plan approval. Mr. Milani, Mr. McKeon, and Mr. Joynt left the meeting at 8:25 pm. Mr. Azinheira and Mr. Tebeau left the meeting at 8:31 pm. ii. other items for discussion relating to Capital Projects Mr. Ahern mentioned at looking redoing siding for Memorial Hall. Mr. Ahern said he has money for windows and for architect to draw plans and specs based on bid 1, alternative bid 1 (decided). Mr. Ahern said by time he'll build it, he'll go through alternate in May. Mr. Ahern said they could get grant from Mass Historical but doesn't appear to be in our best interest to do so. 12. Old/New business Motion: Mr. Paquin requested a motion to end the September 14, 2017 meeting at 8:38 pm (Mr. Paquin/Cook). All in favor 5-0. Signature MBC Meeting Minutes September 14, 2017 Date