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FINANCE COMMITTEE, TOWN OF MANSFIELD
Minutes of Meeting: July 9, 1974
9:15 P.M.
Fredrick Basch
David Clemmey
Ed Giardina
Ron Montaquila
This meeting was called to discuss the remaining outstanding
transfer requests.
Due to the absense of our Chairman, Ron Montaquila made a
motion for Fred Basch to reside as Chairman for this meeting.
This motion was seconded by David Clemmey
New Business: The remaining outstanding transfer requests for discussion
l
included:
$10,317.89 - Acct. 525, Street Lighting
447.88 - Acct. 350, Fire Department Salaries
100.00 - Acct. 411, Dog Officer'
The above transfers are attached and numbered as they appear above.
Action taken on the above transfer request is summarized below:
Both the Fire Department Salaries and the Dog Officer Expense transfer were
unanimously approved; this left$7763.66 remaining in the Reserve Fund.
Since the transfer request for Street Lighting is a significant amount it
requires further comment:
To begin with at best we could only transfer the remaining balance of $7763.66
to this account leaving the balance of this'amount to be abatted or left as an unpaid
bill for next years Town Meeting. The FinCom voted not to transfer the remaining
balance of the Reserve Fund $7763.66 to account #525.0 Street Lighting.
FINANCE COMMITTEE TOWN OF MANSFIELD
JULY 9, 1974
--2-
The reasoh being that the Town Manager and Selectmen were aware in April
that the current funds were overdrawn and waited until the last possible minute to
notify the Finance Committee of this problem
The Finance Committee will not be used as a scapegoat for mishandled
problems.
The light plant can handle this billing with little or no adverse effect`
j Jt" pl,t t 'Nuh
The Finance Committee recommends that this a Wn be�i.nc tided at a
special or Annual Town Meeting as an unpaid bill.
other notes of interest concerning insurance policy coverage is given in
attachment #5-
A TRUE COPY
Ronald R. Montaquila
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Appendix
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zReserve `Fend ,
R` Transfer From' The
equest For s t
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(To, be submitted in triplicate) :'� st +
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Date�y. 9 1971
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Gentlemen pF f r 7' } ' ,i :r t i a r
Request, i�,heretiy
made for the following transfer from the Reserve Fund in accordance with Chap
ter 40, Section 6,, of the Massachusetts General Laws
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411
1 IF
'Amount requested: P4 Officer E�se
enAcct.
2. To be transferred to (G;vc name of appropriation)
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3 i .Present balance in said appropriation:
ive specific purpose) . r
;Ai , , The amount requested will be used for (g The request approved
fr Dog'yaare end gas .expense in ahe month of June 1 error.. The cor-
t' vena by.,the FinCom for $136.03 contained a IYP ng''6 03 for; gas,
18g ,e,,,. �„ 2 6.03. '.Expenses include $5
ieot.amount:should have been 3 Please,excuse this'ttusoalcule, Ion.
180 fot"tbe temporary, care of dogs
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6. ` This'expenditure:is extraordinary'and/or unforeseen fo) the fohoNmg reasons
7,t t transfer request;
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�yiseme rens descr
abed 3.n the JvY 3
ons las
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- " OfTicer or •llePa
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I,Action of Advisory Comm,
{r a'i, } y t dry �/ I tdumUeS F1esEnt and VotSng T
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hail,d1S .pp]OVEd+'Ll �1 ` 1 v' lit
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anF AdvFsory Commrttee` t r
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t any
Request must be made and transfer voted before any expenchture
�n excess of
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opation is mcm red
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nsfer From The �Zeserve F
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To be submitted in triPhcate) t°
+Date
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for the following transfer rom
RequestYis hereby made
the Massachusetts General Laws:
ter 40, Section 6, of
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request ed
Fire Dept Salare s &Wag estAact.
mount
t _v.
to
(, ame of appropriation)
Given
.To be transferred
ro riation.
in said app p
3: Present balance
for (g ive specific
purpose)
4` ;;The amount requested will be used
eraonnel'salariea
es
and. wag :r
a Fire Department p
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and/or unforeseenfor
the following reasons
5 ' i This expenditure rs extraorchnary
July
request ."'It had beet estimated etct
5 hre calls,
fted `it the
Same rea 6na es s..a
e 'sick leave;,
00verag88
r galaries, vacation
Date'
000 would. Cove t b 98+7
�lr that amour, y
expenses exceeded 4.
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l Action of Adassox
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of
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Request must beo a t oni s incurred.:,, transfer o
in excess of. app pt
(�, Yi;>( YG a',. '•••" ,Committee
Chairman, Advisozy ,
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d before any expenditure
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Committee 'A
Finance
Town of
itG. ent4l0eImen Request is
he
re e .0
eive
following tra..i....s
ter Section 'o s Massachusetts General
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J.,Amount requested.;' e .t
2. To betransferred
trans c ed to.GIve no
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3. Present
balanceIn said appropria 11
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will be used for (give specific purpose
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amount requested
traffic r• underpaels. lightling, an(
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ightingip
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d lorunforeseen or th
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expenditureis extraordinary an gee for elect
increasesadded . eases,wetei-no.
Unlike the'bUdpt; aqcQ
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as d;e1ectric
been
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e enditure-,
il�]kp�ttlo?5t of the ovex`exP
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Date 6f'Mecti;
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ln Transf cr yo n Ell ,
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;. Request must be ic and transfer
appropriation is incur re
of 06P
and
officer o
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Number.
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1v i s o r i Commit 1;
cpend!tU*iC.',0'�,i:",
July 9r 1974
TO:. Finance Committee
FROM: Toon Manager Dennis Hannon
SUBJECT: Transfer for Account #525 - street Lighting, Flashers,
and Underpass Pumps
I am attaching the detailed account on various ting.charges for
pumps, and underpass
street lighting, lighting.
viewed the meter book this morning for the Rumford Avenue pole
stated that the meter
meter which we had questioned. Mrs. Lemieux s
d the computation "'
book shows 1,076 connections for that
mete the billing machine on -
based on that meter book reading. hence
ly records up to three (3% digits in the "connection" column,
f the 107 connections shown for the Rumford Avenue bill.
The computation sheet shows almost all of the charges against
Account #525• A few security lights for skating at the pond, and
a couple of other seasonal light
chargesance of axe not included in this
summary, and they make up the
Column #5 shows the fuel adjustment as a percentage of the to
indi-
tal bill (Column #2 as a percentage of Column lar rate ex-
cates the fuel adjustment as a percentage abovee the regular
pensee (Column #2 as a percentage above Column #1).
ta-
The final column shows the fuel adjustment expenses
thesince
fuelcad-
ber 1973 when the fuel oil shortage started to drive up
justment high above its a ex ttmentage rtotalthe fsince irst eOctober ight nalone £is9just
That extraordinary street
slightly less than the transfer amount. It was
our monthly c ange-
over to the 115 KV substation would slightly roved the 9-120/0lighting bill, however, the Federal Power Commission app
NEPCO rate increase request in May. This rate increase offaet'the.
savings we had anticipated.
"f`
July 8, 1974
TO: Board of Selectmen
FROM: Town Manager Dennis Hannon
SUBJECT: Insurance Contract - New Bids
Bids were received on June 27 for the new insurance coverage for
fire, flood, airport liability, and "Fair Plan" coverage for the
Spaulding and Hartwell Schools in East Mansfield. A review of the
bids indicated the following:
1) Currivan Agency and the Kemper Insurance Company 2 688
were low bidders on fire insurance for: 3,
In addition, Currivan quoted flood insurance: 1,150
"Fair Plan": 2,449
and airport liability: 265
Total $27,552
2) The Kemper policy provides for a $$10,000 £1'at deductible per
occurrence in a building of $$50,000 or higher value; in a fire in a
s only a $$100 deductible. The deductible
building of $$50,000 there i
All contents are covered fully.
applies to buildings only.
3� The next low bidder was New England Insurance Agency and
Reliance Insurance Company with $$29,376 total bid. The
Reliance policy includes a flat $$1,000 deductible on any
fire in any building of any value.
4) The bids were reviewed in detail, and the policy was awarded
anand Kemper bide' It was the general feeling of th
on the Curriv. ane in -
on the
agents involved that the competition between the insurance com-
panies produced the favorabsu
le bid to the town. This is very noticeable
was increased
in that the appraised values on all our buildings appraisal
20 or 30 per cent depending on the date o£ the original full app
= done late in 1971 or early in 1972 by the General Adjustment Company.
Even with the addition of the power substation, kindergarten, and the
new Town Hall/police Station, and the increased appraised. values, the
proposed premiums are only slightly above what the town paid in 1973
premiums.
DAH:dlh
Copies to FinCom