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HomeMy WebLinkAboutMBC 09/12/1989Mansfield Municipal Building Commi++ee& Mansfield, Ma" 02048 Minutes of meeting of September 12, 1989 Rage 1of4 M8C members: S. Mac�affrie, F. Guardabascir, ��. Riord�nr, W, Verzola MBC-LI9/COA: �. r�auldwellv J" Corliss M9C-Sch�o] : L. Amoros,), A. Micheli, R" Gurek Guests : J. Cicolav J. Miller, R" Juusela Meeting called to order at 7:30 1:-, by the chairman. The minutes c)f the meeting of August 22, were read. A mrtion was madev seconded and vc/ted unanjmous to accept them as read. E)ids �or the LI8/C0A huildirig security system were opened" '^ Three were received on time and (:-Inc.? was late" the three bids ^ � were from Cvnley ElectriGuard burg]ar alarm ($9060} and Free�om Electric ($685O - unsigne�>, All bids were taken uncler advisement and the late bid was unopene(A" A motJ.on was mamde, secrnded and voted unanimous to notify the LIn/rOA to reject all proposals as there was no hid spec and we cannot determine if they are of equal value. Guardabascio requested to draft a pro-perforfir a spe� An invoice from Busines!H. Interiors (9I> for $3092 v, a!: received" The value is incorrect and D" Amsden will be r+o follovl up on the matter" Correspondence from BI was reac:I regarding their proposed action regarding correction of faulty emp}nyee lockers end �amage to the beilding while installing them. RI requested the MBC sign the agreement^ The MBC noted the agreemeent will NgT I:-- e signed per a(Avice from town counsel" 9I is responsible for all repairs prior to fr.tture payments, The letter was re+urned to C" Caul clwell^ A quote from Ccwlpton Drors was received regarding installatic)n of garage (Jc)or openers" They can provide and install two openers with remoLes for $11o0. A mc)ticn V4as mad seconded atcl voted unanimous to accept the pr�posal" Mansfield Municipal Building Committee Mansfield, Ma" 02018 Minutes of meeting of September 12, 1989 Page 2 of 4 The MDC believes sufficient funds remain for the project however, an updated project budget was requested. Landscaping is still a problem. Plantings are not bedded properly" MDC gave exterior punch list to E. Jamieson" His recommendation is to rip out existing beds and underlaying material (mostly clay) and replace with gravel and loam. While some landscaping repair work has been done, the landscaping contractor is clearly not performing" The architect was directed to send a letter to the landscaping contractor stating he is in violation of "intent of spec." for seven day notice" Planting season is closing soon and it is the opinion of the committee that he will not perform. If there is no action by September 18, the MBC will exercise it's rights per contract documentation. The MRC requested the architect request the genera] contractor issue a release of debts and liens prior to final payment" An invoice for $35 from Mansfield news was presented regarding the advertisement for alarm bids. A motion was made, seconded and voted unanimous to pay the invoice" T. Cauldwell commented on problems he has noticed regarding flashing of the ridge and several roof vents. The architect took note and will investigate the items. In addition, he noted the one rear gutter installed by the general contractor was installed extremely poorly and repair was requested to stop the leaks. Meeting closed for LIB/00A business at G:10 P.M., Meeting re -opened for school business at R:15 P"M" The minutes of the meeting of August 22, were read. A motion was made, seconded and voted unanimous to accept them as read, Various correspondence was read (environmental notification form filing). MMFH noted the drawings were submitted to SDAB on schedule (9/1/89)" Mansfield Municipal Building Committee Mansfield, Ma` 02048 Minutes of meeting of September 125 1989 Page 3 of 4 Two invoices were presented from E.J. Flynn engineering. These two invoices were previously approved for payment but have not yet been paid` R. Gurek notes the town is switching to a new computer system and it is possible they may not have been paid yet. He will follow up. HMFH presented an invoice for $182,754 (100% of schematic design, 100% of design documents and 75% of contract documents). A motion was made, seconded and voted unanimous to pay the invoice. The MBC raised two concerns on this project" One is that we cannot proceed without funds and the second is we must have a contingency plan. A. Micheli notes she heard from state rep. W. Vernon and that Mansfield will be redy for hoard review in Aug 1990^ In all cases, we must get through the conservation committee review promptly" HMFH notes we are on their calendar for Oct. 10 review" R. Gurek requested the architect's assistance in drafting a letter to Dr. Freyermuth regarding ograndfathering" the reimbursement rate Mansfield currently has. The architec agreed and will draft the letter" HMFH also drafted a letter from the MBC to the town plumbing inspector requesting his approval to use "unisex" toilets in certain areas of the building and requested the MBC sign it. The request was made as the town inspector has some confusion in his mind as to who should approve "unisex" toilets (state or town). The opinion of the MBC is that it is the town inspector who has jurisdiction. The M9r signed the letter. The school complex's computer networking capability was discussed and a motion was made, seconded and voted unanimous to appoint R. Gurek and F. Guerdabascio as a sub -committee to review proposals" Mansfield Municipal Building Committee Mansfield, Ma. 02048 Minutes of meeting of September 12, 1'89 Page 4 of 4 As requested in tke previrus meeting� a representative from Praktek and the architect's` electrica] engineer attended the meeting. The proposal was discussed and rentered upon system costinstallation cost and total equipment in the system. It was noted that the final cost of the system was $175,0O(,.) as opposed to tI ie original quote of $135,000 and this doe� not include wiring cost nor vider monitor ccDst" Baseupon the discussion� the system will be scrapped from the design" HMFFi W equested to presenL other (more conventional> alternatives that are in line with the project� proposed buEJget" The next mee+ing will be held at Le "Ejldo toVvn libraI- i j.i hall instead of at the town hall as posted" The clerk J. s requested to reprst notify all par+ies, Mee+ing adjourne� at 10:30 P"M. F" Guardahascio, Clerk, Municipal Buidling Committee