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Home My WebLink AboutMBC 10/02/1990MUNICIPAL BUILDING COMMITTEE OCTOBER 2, 1990 Present: MBC - S. MacCaffrie, E. Giordano>,,G- Murphy, li':`:. L_u and ab as c i o MBC Associate Members - C. Cauldwell, A. Micheli, L. Amoruso 00 rk, 1 2 0 Attendees: HMFH - J. Miller, R. Juusola, C. Traynor R. Gurek z . ii -L1 Meeting called to order at 7:00 PM at Town Hall for the purpose of opening general bids for the Mansfield Elementary Education Complex. Eight bids were received, opened and read, with R. W. Granger being the apparent low bidder at $12,890,000 (Add 1, 410,000; Add 2, 410,000, Add 3, -$360,000; file sub bid, $5,864,746). S. MacCaffrie noted that classrooms which had been out could be restored to the complex. The Committee recessed at 7:15 PM to move to MHS to meet with the School Committee. At 7:35 PM the Committee reconvened in a joint meeting with the School Committee. S. MacCaffrie informed them of the apparent low bid, and noted that a joint meeting of the Committees and the architect would be held Tuesday night, October 9, at the MHS Library at 7:30 PM to review add alternates. He also noted that the contractor could be given a notice to proceed, allowing the process to begin before the final contract is written. The Committees also reviewed the status of the QMS renovation project, with a representative of Robicheau Construction reporting on their progress and expected completion date of October 12. At 7:48 PM the joint Committee meeting adjourned. The MBC rcQQ�,v��g,e n the MHS conference room at 7:55 PM, with L. Amoruso resen`t.° e Committee met with a representative of Robicheau Construction regarding MBC concerns about "lack of work" and questions regarding the schedule. S. MacCaffrie cautioned the contractor that prior to request for final payment all equipment manuals must be delivered and appropriate maintenance staff instructed how to operate equipment and signed statements regarding their training, and that the engineer be present for final inspection of the project. COA/Library Landscaping - A motion was made by CC and seconded by EG to accept the bid of Baker Landscaping in the amount of $8,896 to complete the project. The motion carried 4-0-1, SM abstaining. The Committee reviewed the proposal of Cauldwell Building & Contracting in the amount of $%5,325.62 to relocate air conditioner, install drainage pipe and construct a 40' walkway at the COA/Libary project. A motion was made by FG and seconded by GM to accept this proposal under the condition that enough money is left in the project budget to fund it. The motion carried 4-0-1, CC abstaining. The Committee noted receipt of a letter from HMFH regarding additional services associated with the add alternates for the school complex, expected to cost $15,000.00 MUNICIPAL BUILDING COMMITTEE OCTOBER 2, 1990 Page 2 The Committee received an invoice for reproductions from HMFH in the amount of $26,312.06. A motion was made by EG and seconded by FG to pay this invoice. The motion carried 5-0-1 with SM abstaining. The Committee voted 5-0 to accept the meeting minutes of September 25 as amended. The Committee received a copy of the RFP for construction testing and inspection services for the School Complex, and noted closing date of 10/15/90 for responses. The Committee interviewed Richard Mirra, Joe O'Keefe, Donald McCabe Sr., and Jeffrey Andrews for the position of Clerk of the Works for the School Complex project. The final candidate was unable to attend, and was rescheduled for 7:30 PM on 10/9. The Committee discussed details regarding hiring a secretary who is already a town employee. A motion was made by EG and seconded by FG to assume all overtime costs related to work performed for the MBC (employee currently works 37 1/2 hours per week for town, any hours over 2 1/2 per week for MBC would have to be at overtime rate). The motion carried 6 - 0. The Committee adjourned at 10:30 PM. MUNICIPAL BUILDING COMMITTEE OCTOBER 9, 1990 Present: MBC - S. MacCaffrie, E. Giordano, G. Murphy, F. Guardabascio, MBC Associate Members - A. Micheli, L. Amoruso Attendees: HMFH - J. Miller R.W. Granger - S. Granger, S. Conrad R. Gurek The meeting was called to order at 7:30 PM in the High School library. Q.lo-rk_2f_tT =k-a-1n-t=vitt The Committee interviewed David Morris, the final candidate for the Clerk of the Works for the Elementary School Complex. EG conducted the interview, as Mr. Morris is an acquaintance of SM.. Corlesnoneee The Committee received a copy of a letter from HMFH to Mr. Cooke, Building Inspector regarding the responsibility of the general contractor to submit 3 sets of plans and specifications to the Fire Department for review and approval, and to apply and pay for all permit fees and charges. Letter also reviews Mass elevator code regarding operation of elevators under alarm conditions. The Committee received a copy of a letter from the Mansfield Public Schools to HMFH regarding a protest of the L. Rubin Glass and Aluminum bid by Imperial Glass and the withdrawal of the Pring Corporation bid. SM noted the protest was now null and void. The Committee received a copy of a letter from HMFH to Dr. Freyermuth regarding the low bids received on the Elementary Complex and alternates, noting it would be possible to restore the project to the original scope, a 1200 student school. The Committee received a bill from McFa3le Associates in the amount of $1442.94. A motion was made by FG and seconded by GM to take this under advisement until further input was received from Bob Gurek. The motion carried 5-0. The Committee received a letter from Aluminum Glass Concepts regarding a protest of the Imperial Glass sub bid for failure to provide prices for alternates. A motion was made by FG and seconded by LA to take this matter under advisement until advice is received from architect. The motion carried 5-0. The Committee received a request from the Board of Selectmen for a representative to serve on a Selection Review Committee for a new town manager. Emil Giordano agreed to serve on this committee. The Committee received a memo from the Superintendent of Schools regarding cablecast of this meeting. `Municipal Building Committee October 9, 1990 Page 2 ElgroentarY_Skh_Qol__QomP1ft-rAdd Alternates The Chairman reviewed the original scope and projected cost of the project and the savings realized in the bids received, and noted that a review of the options possible due to the savings .would be prudent. Dr. Warren reviewed current enrollments throughout the school system and projected enrollments through the year 2001, noting that as a 900 student complex, the new schools would be at capacity when opened. Review of figures with the new complex restored to its original 1200 student capacity indicated the system's space needs should be met through the next ten years.i l uc 6N Gf rG` 't1 wu� - two i7 a=':)f-- 0 1, 6v:7 sc All members of the MBC spoke in favor of restoring all classrooms to the complex due to space needs, 67% state funding if done at this time, and current construction costs. School Committee members, the architect, and an audience member also spoke in favor of restoring the classrooms for the same reasons, some noting it would be irresponsible not to add the rooms now. A motion was made by LA and seconded by FG to accept Alternate 1 (six classrooms). The motion carried 6-0. A motion was made by LA and seconded by FG to accept Alternate 2 (six classrooms). The motion carried 6-0. Alternate 3 provided for the replacement of a galvanized steel roof with a fiberglass shingle roof. A motion was made by LA and seconded by FG . not to accept Alternate 3. The motion carried 6-0. John Miller noted that with Town Manager and Town Accountant approval, a a notice to proceed could be sent to the general contractor. He provided a draft contract to be sent to Town Council for review, noting that unit prices could be included in the contract with Committee acceptance. The Committee reviewed the unit prices and questioned the amount listed in item 4, rock excavation. A motion was made by EG and seconded by LA to accept the unit prices with the exception of Item 4. The motion carried 5-0. The Committee asked Mr. Gurek to forward the draft contract to the Town Manager -to go to legal counsel for immediate review, for return by October 16. John Miller noted he would get a vote of the corporation and performance bonds from R.W. Granger. A motion was made by LA and seconded by EG to forward a notice to proceed to the Town Manager for signature, followed by SM's signature. The motion carried 6-0. Mr. Miller noted he would draft the notice and forward it to the Town Manager, and ask R.W. Granger to submit bonds, insurance certificates, etc. Clerk_ofWorks - After some discussion, a motion was made to send the following names, in priority order, to the Town Manager for the position of Clerk, of the Works: #1 - Joseph O'Keefe, #2 - David Morris, #3 RFA Associates. The motion carried 5-0. The Committee scheduled the pre -construction conference for Tuesday, October 23 at 7:30 PM in the MHS Library. The Committee adjourned at 9:56 PM. fu,