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HomeMy WebLinkAboutMBC 10/23/1990MUNICIPAL BUILDING COMMITTEE OCTOBER 23, 1990 MBC Members Present - S. MacCaffrie, E. Giordano, G. Murphyyc k'"-` MBC Associate Members - A. Micheli, L. Amoruso Attendees: HMFH - J. Miller, R. Juusola, C. Traynor R.W. Granger - T. Frost, S. Conrad, R. Grzyb Also - J. O'Keefe, R. Gurek The meeting was called. to order at 7:30 PM in the High School library. The minutes of the October 2nd and October 9th meetings were read and approved as amended. Correspondence The Committee received a letter from HMFH regarding specification and bid services for furnishings for the elementary school complex and noted that this was not out on an RFP yet. The Committee received a letter from the Planning Board, previously sent to the School Committee, regarding site plan review for the new school complex. The Committee received a bill from McPhail Associates for geotechnical engineering services in the amount of $1442.94. A motion was made by EG, seconded by LA, and passed unanimously to pay this bill. The Committee received a site observation from Donnelly Engineering on the QMS renovation project. The Committee received an application for payment from Robicheau Construction in the amount of $16,374.00. A motion was made by EG and seconded by LA to approve this payment. The motion passed 5-0-1, with Mr. MacCaffrie abstaining. The Committee received a letter from McPhail Associates, Inc., regarding earthwork monitoring services for the elementary school complex, and agreed to take it under advisement along with any other proposals. The Committee received a memo from the Town Manager regarding submitting budget requests for FY92 by November 16. The Committee received correspondence regarding Imperial Glass and failure to complete projects. It was noted that unless protest to the bid was filed with the Department of Labor, the bid award would stand. The Committee received correspondence from HMFH regarding the revised Form F to be filed with SFSB. The Committee introduced Joe O'Keefe, recently hired Clerk of the Works, to those present; and noted the purpose of the meeting was a pre -construction conference. Municipal Building Committee October 23, 1990 Page 2 Pre -Construction conference - The order of conditions was briefly discussed, and RW Granger advised to meet with Mr. Lewis and record visits. It was noted that the final conditions had been recorded, and no appeals were on record. Conference agenda from HMFH included: 1. A list of all sub contractor names be submitted to HMFH as soon as possible, to be amended as names are added. 2. Time of completion -6X40 days 3. & 4. Performance bonds and Labor and Materials Payment bond to be submitted. 5. Review of contract documents and field conditions as soon as possible 6. Communications should be numbered to avoid confusion 7. No substitutions are desired, if necessary, request must be in writing 8, 9, & 10. Regarding time claims and costs, process laid out in general conditions 11. & 12. Regarding change orders and construction change directives, procedure in reference section 13. Applications for payment - preliminary due 15 days before date of formal application, certificate from sub -contractors stating they have been paid all amounts due necessary. 14, Insurance and bonds must be submitted before work begins 15. Progress photographs must be submitted each month 16. Contractor daily report forms should be submitted for approval 17. Procedures rregarding off-site materials reviewed 18. & 19. Progress schedule due each month with estimated cash flow, condition of each payment, five copies each month. 20. Critical Path Schedule - submitted within six weeks for approval, submitted each month 21. Schedule of values to be submitted within 10 days, detailed labor/ materials/wings/floors 22. Surveying and engineering, registered land surveyor 23. Coordination drawings, submitted before work begins 24. Order of conditions 25. Project meetings on regular basis with architect, general contractor, presconstruction conferences with sub -contractors and coordination meetings, project directory A26. Schedule of shop drawings, data, samples submitted within 21 days 27. Shop drawing submittal, approval stamp WTHI('J(i u�!u, `t k-w"Co +-'� I+Nlf -} 28. Color schedule, within 45 days Fvv_maK °i� 30. Temporary heating, submit within 30 days 31. Temporary lighting and electricity, sufficient for work 32. Temporary offices for project representative 33. Record drawings, two sets, one marked to show progress, submitted three times 34. Statutory supplementary general conditions 35. 35. Equal Employment Opportunity and Affirmative Action submitted to A. Alzapiedi-EEO Officer. Mr. MacCaffrie informed RW Granger representatives that unexpected cash flow change; should be reported at least one month in advance. Mr. Frost noted that Granger had not received notice to proceed. Mr. MacCaffrie noted that Bond Council was waiting for written confirmation from SBAB of approval of entire amount of project, that notice to proceed should follow. Municipal Building Committee October 23, 1990 Page 3 DEP Forms - Plans approved for installation of boilers and water heaters, signed by SM. EEO Issue - Spec's reviewed, compliance to state requirement of 5% noted Testing Proposals - A motion was made by EG and seconded by GM to award the contract for testing to UTS, based on their low proposal, with bills to be submitted to the town. The motion carried 5-0. Site Plan Review/Building Permit - The Committee discussed this process Form F - Revised Form F reviewed, signed, noted that Mr. Gurek would obtain Town Manager signature and deliver to Dr. Freyermuth. Project sign - The Committee agreed to use school colors for sign, green with white lettering. The Committee reviewed a letter from Crocker and West regarding substitution of roofing materials, no substitution allowed. The Committee discussed a completion deadline of October 16, 1990, for the QMS renovation project by Robicheau Construction, and noted the project was not complete. A motion was made by GM and seconded by EG to inaet the damage clause as of 10/16. The motion carried 6 - 0. The Committee agreed to meet on November 6, 1990, at 7:30 PM at MHS. At 9:35 the Committee adjourned.