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HomeMy WebLinkAboutMBC 06/01/2017Municipal Building Committee Merj�1(Jjrtytes June 1, 20176,f { I i I Present: Chris Paquin, Chairman Bob Barry, Vice -Chairman Doug Annino, Member Evan Epstein, Member Neal Boldrighini, Associate Member Mark Cook, Associate Member Not Present: Ron Sellon, Associate Member Maureen Doherty, Member Also Present: Mike Ahern, OPM/Public Buildings Lee Azinheira, DPW Director Joe Milani, KBA Greg Joynt, KBA Minutes Clerk: Christopher P. Walsh 1. OPM Report 1111 SEP 15 A 1& 51 Chairman Paquin opened meeting at 7:06 pm, noting a quorum is present. Mr. Ahern said knockdown pad and site drainage work is completed. Mr. Ahern said DPW foundation is 100% completed. Mr. Ahern said the only thing remaining on foundation is few footings throughout the buildings. Mr. Ahern said high walls had rough cosmetic look due to forms and honeycombing, but no structural issues. Mr. Ahern said interior walls will be finished. Mr. Milani said there won't be cost on town's behalf from cosmetic issues. Mr. Ahern said the pictures are there in report from Structural engineers. Mr. Ahern mentioned alternate 3 for the police department building is proposed to be relocated per recommendations from last committee meeting. Mr. Ahern said electrical layout has been roughed into slab. Mr. Ahern said domestic water services were brought in along with sprinkler riser. Mr. Ahern said patching couldn't be matched after Mr. Annino expressed concern. Mr. Ahern said when forms for walls are put up, they look straight visually, but not a lot of the imperfections are seen after it's stripped. Mr. Ahern attributed forming problems due to supervision. Mr. Ahern did not want to parge the wall. Chairman Paquin expressed concern that based on the quality of formwork we see, are they capable for the flatwork part of the building. Mr. Ahern said a copy of the report is attached and documented. Mr. Annino thought the board should do something about this and send letter to contractor. MBC Meeting Minutes June 1, 2017 Mr. Milani said there's an ACI finishing process, and there needs to be remediation to fix it short of cutting down the wall. Mr. Milani wondered if they will do the flat work, along with the next building and the one after that. Mr. Annino expressed concern about chipping away at piers. Mr. Milani said they have exposed concrete above grade. Mr. Milani said if this process continues, they may need to get somebody else. Mr. Ahern said the forms are steel with wood face like a Simon system. Chairman Paquin asked about slump testing and Mr. Ahern replied that slump testing is being performed by HAKS whom we are contract with. Nobody is happy about the wall. Mr. Ahern said trees were removed to accommodate fish and game pole relocation. Mr. Ahern said they have paid Verizon. Mr. Ahern said signalization is underway Mr. Ahern said Dagle has started underground conduits, and are 50% completed for traffic signals. Mr. Ahern mentioned that change order number 2 is approved and that number 3 is proposed. Mr. Ahern said there's no cost for ground fixtures around Flagpole change. Mr. Ahern said there are revisions to generator pads. Mr. Ahern said roof insulation is for Alt 4 and that trenching for sewer pump station has to be done because poles are being relocated. Mr. Ahern said highlights for June include the DPW floor slab and that the binder course of asphalt is being held off (to get slab in place). Mr. Ahern said a new project admin starts on June 5. Mr. Ahern said utility relocation is still a concern, with 3 months to get done. Mr. Ahern said one of the contractors is still waiting for steel on site. Mr. Ahern said erection time is between 12 to 14 weeks. Mr. Ahern said concrete breaks are coming in good and Ned has prepared a spread sheet showing all breaks. 2. Architect's Report Mr. Milani said progress through submittals is at about 409 to date. Mr. Milani said projection is based on submittal log through submittal exchange. Mr. Milani said as of last week, they had 307 submittals, with 29% projected. Mr. Milani said they are holding onto some submittals. Mr. Milani said site work is moving forward, with utilities almost complete. Mr. Milani said PRs 10- 13 are documented requests. Mr. Milani talked about PR 14 and 15. Mr. Milani said they undertook widening effort for the doors. Mr. Milani talked about PR 19 and 20. Mr. Milani discussed locations of plugs. Mr. Milani talked about PR 21 and expects credit. Mr. Milani said PCO 11 is resubmitted and expects a larger credit. Mr. Milani talked about PCO 16 concerning the space. Mr. Milani said change orders are in process. Mr. Milani said widening of doors is for ambulances. Mr. Milani did not anticipate any structural issues regarding the doors. Mr. Milani said all the doors are controlled through a security system. Mr. Milani said the door will be 12 by 12 when done. Chairman Paquin asked if there may be a potential change order at this point. Mr. Milani said rock process is still under review and said that BBBC will be able to negotiate price. Mr. Ahern said majority of rock work on DPW is done. Mr. Milani said PR 7 was issued relating to strips and curbs, with a slight credit. Mr. Milani said PR 9 is for handhold covers, with about a $1,000 cost. Mr. Ahern said they have disagreement with the site contractor on concrete encasement for the single conduit item and that monies should be escrowed for this item in range of l OK or less, so it's a pending item. Mr. Milani said in case it turns out to be cost, we need monies to cover it. Mr. Milani said they have right to determine what it's in the contract or not, with ability to make a determination. Mr. Milani said there's no action from general contractor. MBC Meeting Minutes June 1, 2017 Mr. Ahern said one other change was they may be adding a new wall in the mechanics area in DPW to get some extra wall space that has been lost. Mr. Ahern said they'll have an area laid out and keep pex tubing away from area as not to damage it in the future. Mr. Ahern said small wall may remedy the problem. Mr. Ahern said plans and specifications are now on FTP site. 3. Proposed or Upcoming Changes/Change Orders Already discussed. 4. Monthly Invoices with Application for Payment Approved by KBA & OPM Mr. Ahern dicussed the warrant and bills for payment this month in detail. Mr. Ahern talked about change order 3 with regard to $5,997. Motion: Approve change order #3 for total amount of $5,997 (Paquin/Annino). Passes 6-0. Motion: Approve Invoices presented for payment in OPM report. (Paquin/Annino). Passes 6-0 5. Completed Utility Work to Date Already discussed 6. Completed Foundation to Date Already discussed. 7. Two (2) Week Look Ahead Mr. Ahern said site work is ongoing and preparation of the slabs and finishing the interior plumbing/electrical, along with rough grading around the building. Mr. Ahern mentioned various electrical/plumbing pipes sticking up and has concern about damage if not properly protected. Mr. Milani said it is contractor's responsibility to fix slabs and protect all his work. Chairman Paquin mentioned about dealing with the patches. Chairman Paquin asked about finish, and Mr. Milani said there's curing agent. Mr. Barry asked when Mr. Milani will know about sealing the slab. Chairman Paquin mentioned clear spans in the buildings. Chairman Paquin asked about relocation of storage building. Mr. Ahern said he hasn't heard anything regarding that, but that there may be a proposal for it to be on the east end. Mr. Ahern said there's electrical service going to it. Chairman Paquin asked about insulation in the attic and steel roof. 8. Job Site Meeting Minutes Given to the committee for review as a whole. MBC Meeting Minutes June 1, 2017 9. Updated Project Schedule Mr. Ahern said they're anticipating and updating schedule for next meeting based on steel delivery which is scheduled for June 19, 2017. 10. Project Logs Mr. Ahern said they're in the packet. 11. Monthly Update for Website Mr. Ahern again mentioned the new admin. assistant. 12. High School Window and Door Work thru MSBA Mr. Ahern said he got preliminary approval to be entered into the system Accelerated Repair Program. Mr. Ahern said he's in process of finishing the paper work required for it within the next 30 days. MSBA will award architect and OPM from the predetermined group. MSBA didn't guarantee funding outside of schematic design. Mr. Ahern believed that OPM can report to Chairman Paquin and the team. Chairman Paquin wondered about inspections made, like fire separation (gap left in end of building). Chairman Paquin mentioned about heat pump sleeves and louvers within the new curtain wall system needing to get done. Mr. Ahern said HVACs will not be covered. Chairman Paquin wondered about insulary work. Mr. Ahern said it will be done through engineer's work. Mr. Ahern estimated cost at 1.4 million, with a required OPM for that. Town will not have to vet the architect. Chairman Paquin said they need to take ownership of work they provide. Mr. Ahern said there's money to hire the clerk. Chairman Paquin said grant request is huge part of this, and Mr. Ahern mentioned it could be up to 50% reimbursement. Mr. Ahern mentioned state could reimburse for 700,000. Mr. Ahern said paper work for them has to be done by August 1. Mr. Ahern said money for schematic design couldn't exceed 30,000. Mr. Ahern said they'll take money from reserve fund to do preliminary review. 13. Other Items Relating to Municipal Complex as Necessary Regional Dispatch Facility Chief Boldrighini said grant was submitted by May 15, with request for over 5 million. Chief Boldrighini feels good. Chief Boldrighini said it's a multi -phase project with request for construction money. Mr. Joynt said that total construction is valued around 5.3 million, and initial phase of project will take care of envelope issues and upfront work. Mr. Joynt said that the second phase would fit out the Dispatch Center. Mr. Joynt mentioned that as the grant got put together, the state increased the amount it had to disperse for the grant. Mr. Joynt said when the grant was written, a little more money was requested on the first take. Chief Boldrighini looked between June and July as target date for where they have an idea on the bid. Chief Boldrighini said they have first crack at biggest bid and have a good shot. Chief Boldrighini said town will get stuff pretty quickly. Mr. Ahern said town may have to borrow money, whereas state is very slow in reimbursing town and we will have 15 days to pay contractor per state statue. Mr. Ahern said radio study took MBC Meeting Minutes June 1, 2017 upwards of 6 months to get paid and reimbursed to the town. Chairman Paquin asked about contributions from other towns, and Chief Boldrighini affirmed there were other contributions. Chairman Paquin wondered if there's going to be enterprise to pay the other contractors. Chairman Paquin said they may have 1/4th vested interest. Memorial Hall Project Mr. Annino asked about money from memorial building, and Mr. Ahern replied there was money. Chairman Paquin asked about chance of doing windows and doors, and Mr. Ahern replied it was for about $300,000. Chairman Paquin wondered how invasive changing the windows is. Mr. Ahern said they'll either refinish or restore the doors. Mr. Annino said they need energy efficient building. 14.Old/New Business July meeting is moved to June 29. Motion: To adjourn June 1, 2017 meeting at 8:56 pm (Paquin/Epstein). Passes 6-0 Signature MBC Meeting Minutes June 1, 2017 Date