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Home My WebLink AboutMBC 08/03/2017Municipal Building Committee Meeting Minutes August 3, 2017 FF 4V�D Present: TOWNI Chris Paquin, Chairman�� w 1 ri l Bob Barry, Vice -Chairman I Ii Doug Annino Member ": a", Evan Epstein, Member Maureen Doherty, Member Neal Boldrighini, Associate Member Not Present: Ron Sellon, Associate Member Mark Cook, Associate Member Also Present: Mike Ahern, OPM/Public Buildings Lee Azinheira, DPW Director Charlie Penta Frank Aquadro Joe Milani, KBA Greg Joynt, KBA Minutes Clerk: Christopher P. Walsh Mr. Paquin opened the meeting at 7:04 pm, noting a quorum is present. 1. Committee Meeting Minutes for Approval • June 01, 2017 minutes— Mr. Paquin asked for Mr. Ahern to look at the June 1 meetings, and to bring the markups to the September meeting. • June 29, 2017 minutes— Mr. Paquin abstained due to not attending. No further comments on June 29 meetings. o Motion: Approve the June 29, 2017 minutes. Annino, Paquin, Epstein abstained. 2. OPM Report Mr. Ahern said steel erection is going good and that the shifting of police department storage building will not occur as BBBC could not devise a no -cost proposal. Mr. Ahern said the onsite sewer system for phase 1 is complete, with final testing that needs to be completed prior to running discharge into the Town Sewer System. Mr. Ahern said MMED is working new poles on route 106. Mr. Ahern said they anticipate having Fish and Game poles relocated by Verizon in the next 30 days with underground cable installation beginning within the next 60 days. Mr. Ahern said traffic signals are progressing and up will be flashing by August 15. Mr. Ahern said fire preemption poles will go up next week. Mr. Ahern said work for the light department is going well and that Verizon is scheduling to move their cables. Mr. Ahern said they met with Phoenix Communications to get a contract going. Mr. Ahern said Verizon required another advanced check to move the Fish and Game. Mr. Ahern said they have strings pulled in throughout the site. Mr. Ahern said trades are brought MBC Meeting Minutes August 3, 2017 in. Mr. Ahern said road will be restriped next week. Mr. Ahern said there will be flashing lights within the last two weeks of August. Mr. Ahern said generator pad has been poured. Mr. Ahern said concrete breaks came in a bit low for knock down pad. Mr. Ahern said they are waiting for 56 day breaks. Mr. Ahern mentioned break sheets attached. Mr. Ahern said project summary budget is in packet. Mr. Ahern mentioned furniture purchases and the state bid. On the budget item concerning furniture/equipment allowance/security/technology, Mr. Ahern said $67,193 was the budget number not including contingency. Mr. Ahern said public safety equipment, including the 3 lifts, amounts to around $115,558 on the budget. Mr. Ahern said bid -for DPW furniture is under budget. Mr. Ahern said they have bids coming in for security and the camera systems. Mr. Ahern said Phoenix is going out on the road and moving the fiber cables. Motion: Enter into agreement with Phoenix Communications for fiber optic work on preliminary budget. (Paquin/Doherty). Passes 6-0 3. Architect's Report Mr. Milani went over the Architect's Report in detail. On architect's list (PCO), Mr. Ahern said some conduits were deleted. On PCO 011 on site electrical revisions, the contractor came back with a $5195 credit. Mr. Ahern said PCO 019 Electrical and technology revisions amounted to $68,453 (reasons were changes needing to be made at meeting room, additional cable runs, etc). Mr. Paquin and Chief Boldrighini mentioned procedural issues. Mr. Paquin wanted forecast for changes in OPM report (i.e. request by owner, architectural request). Mr. Ahern said when we have a change, they will go through you guys first (town). 4. Proposed or Upcoming Changes/Changes Orders Mr. Milani asked for how the presentation of the proposal requests can be changed. Mr. Milani said summary report can be attached. Mr. Milani said source of problem/reasoning for a change order can be put up without the number. Mr. Ahern mentioned PCO 021 Security revisions (work for electrical contractor, both for DPW and Public Safety). Mr. Milani gave explanation for value of security revisions, specifically protection (i.e. adding cameras to existing door). Mr. Ahern mentioned PCO 023 fire alarm revisions (adding LEDs), and Mr. Milani said LEDs were outside for certain rooms. Mr. Ahern also mentioned a couple of modules for the second floor Mr. Ahern mentioned PR 023 Credit for concrete haunch in lieu of CMU footing. Mr. Ahern mentioned PR 024 Addition of Glycol Loop Power Outlets (radiant floor heating system) and Mr. Joynt gave an explanation for why it's a PR. Mr. Ahern mentioned PR 025 Credit for wire size reductions for the pumps and Mr. Joynt expected a credit to come back at $0 cost. Mr. Ahern mentioned PR for lightning protection that wasn't listed and Mr. Joynt said that Mr. Ahern requested a change in wiring from aluminum to copper to meet the specification. 5. Monthly Invoices w/ Application for Payment Approved by KBA & OPM Motion: Mr. Paquin wanted to make recommendation for approving invoices as listed (Paquin/Doherty). Passes 6-0. MBC Meeting Minutes August 3, 2017 6. Job Site Meeting Minutes Mr. Ahern said there's nothing he is aware needs to be covered. Mr. Joynt brought up the date stones and said it's a PR they have in. 7. Updated Project Schedule Mr. Milani said project schedule was received Tuesday. Mr. Milani said schedule has been reworked to get in line with schedule of the Contract documents. Mr. Penta said baseline hasn't changed and that they've picked up the time, such as when the building comes and they start erecting. Mr. Penta said super structure is up. Mr. Aquadro said the mezzanine will follow. Mr. Penta said he hopes to bring the admin building in early prior to the December 15th date. Mr. Penta said goal is the 151h (of December). Mr. Paquin said the building still has to be skinned through. Mr. Ahern said vapor barrier is on admin building now. Mr. Ahern said masonry is starting tomorrow. Mr. Ahern said part of phase 2 will be paved. Mr. Aquadro said materials for windows are coming, and that field dimensions will be checked. Mr. Aquadro said they're looking at mid-September for the roof, and once is done the windows come in place, and after that a few doors will come in. Mr. Aquadro said vapor barrier will act like tent and shed the water. Mr. Aquadro said last of steel activity will probably be within 10 days. Mr. Ahern said structural steel has been slowed for the mechanical stuff (i.e. get steel strapping up). Mr. Joynt mentioned the metal building erector. Mr. Penta said once DPW building is done, foundations can go in for Public Safety depending on weather. Mr. Penta said March 2 is critical date for concrete and that everything will be procured for that building (i.e. getting steel completely approved). Mr. Penta said November 1 is target date for DPW garage. Chief Boldrighini said in theory they could move the Public Safety start date if they get DPW admin in as same time as garage. Mr. Aquadro, Mr. Penta left meeting at 7:38 pm. Mr. Paquin asked about monetary responsibility for 14 -hour days. Mr. Paquin wanted to be certain the Town of Mansfield was not responsible for overtime charges due to the steel erector working more than an 8 hour shift. Mr. Joynt explained it is a family run company and since the owners were performing the work themselves they were not subject to prevailing wages and the overtime associated with it. These long days were being worked to catch up the project schedule enabling BB&B to meet the milestone dates previously mentioned above. 8. Project Logs Mr. Ahern said it's just the project log from submittal exchange, including rundown on percentages 9. Monthly Update for Website Mr. Ahern said sheets are sent out every month, the status and expenditures. Mr. Ahern said website is being updated with new pictures. 10. Other Items for Discussion related to Capital Projects • Mr. Ahern briefly discussed the MSBA School Project and notified Committee that some Shingle Roof has been taking place at MHS. Motion: Adjourn the August 3, 2017 meeting at 9:49 pm (Paquin/Annino). Passes 6-0 Signa MBC Meeting Minutes August 3, 2017 $7 Date