HomeMy WebLinkAboutMBC 10/11/1994MUNICIPAL BUILDING COMMITTEE
MINUTES SI, N"'O',! -1
OCTOBER 11, 1994
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MEMBERS PRESENT: Louis Amoruso, Bill Antoine, Larry Carpenter, Rich
Feeley, Steve MacCaffrie, Dave Young,
The meeting opened at 7:15 pm in the library at the Jordan/Jackson School.
Jordan/Jackson School Report:
The reconstruction of the soccer fields at the school are completed. Three truckloads of
rocks and gravel were removed from the site.
The work on the auditorium wall is nearly complete. There are some minor punch list
items that need to be corrected.
No information has been received on the avalanche guards.
The unit ventilator situation has not yet been resolved. The contractors have not started
any repairs.
The following invoices were approved for payment:
RBI (partial - auditorium wall) $26,056.00
Secretarial payroll (Sept.) 110.00
A motion was made to approve the minutes of 9/27/94 as written. (Amoruso/Feeley)
The motion passed 5-0-1 (Young Abstained)
The MBC discussed the upcoming Special Town meeting. The Chairman had been
contacted by Selectman Pasquale about the role and responsibility of the Municipal
Building Committee. There was a discussion about this topic. A motion was made to
allow the Board of Selectmen and the Finance Committee to have complete financial
Control over the upcoming municipal projects including all change orders. (Feeley)
(motion failed due to lack of a second)
A motion was made to open for discussion the development of a Memorandum of
Understanding between the Board of Selectmen and the Municipal Building
Committee based upon the request and discussion from Selectman Pasquale.
(Carpenter/Feeley) The motion passed unanimously 5-0-0. The members of the
Committee discussed the construction of the various projects. The over all opinion of the
group resulted in the following Memorandum of Understanding.
DVALL FUTURE PROJECTS THAT THE MBC IS ENGAGED IN FOR THE
PURPOSE SET FOR THE IN THE PRESENT TOWN CHARTER T17ATALL
CHANGE ORDERS IN EXCESS OF $250,000 OR LARGE CHANGE ITEMS WHEN
THE TOTAL COSTS OF CHANGES HAVE EXCEEDED 4% OF THE CONTRACT
VALUE. THE MBC WILL REVIEWITEMS WITH THE FINANCE COMMITTEE
AND THE BOARD OF SELECTMEN (AND USER AGENCY WHEN
APPROPRIATE) TO RECEIVE THEIR PROPER INPUT TO THESE EXPENSES
TOWARDS THE PROJECTS.
NOT WITHSTANDING THE INPUT FROMALL PARTIES INCLUDING THE
USER AGENCY, THE MBC WITH THE VOTE OF THOSE ASSOCIATE
MEMBERS WILL HAVE THE FINAL APPROVAL ONANYAND ALL CHANGES
AND EXPENDITURE OF FUNDS FOR THE PROJECT.
SHOULD THE PROJECT GO OVER BUDGET FOR ANYREASON OTHER THAN
THE BIDDING PROCESS ALL CHANGES WILL BE BROUGHT BEFORE THE
FINANCE COMMITTEE AND THE BOARD OF SELECTMEN FOR THEIR
APPROVAL.
THE PURPOSE OF THIS MEMORANDUMIS TO ELIMINATE THE POTENTIAL
FOR DISAGREEMENT OVER THE WORDING OF THE ARTICLES ON TOWN
MEETING FLOOR AND IS AGREED TO WITH THE UNDERSTANDING THAT
FINAL CONTROL OF EXPENDITURES WITHIN TO WN APPROVED
APPROPRIATIONS RESTS WITH THE MUNICIPAL BUILDING COMMITTEE IN
ACCORDANCE WITH THE TOWN CHARTER.
RATIFICATION OF THIS MEMORANDUM REQUIRES THE APPROVAL BY
EVERY MEMBER OF THE MUNICIPAL BUILDING COMMITTEE AND THE
BOARD OF SELECTMEN.
A motion was made to accept, as discussed, written and signed the Memorandum of
Understanding, between the Board of Selectmen and the Municipal Building
Committee. (Carpenter/Young) The motion passed unanimously 5-0-0.
The committee discussed the recent tours of the Police and Fire Stations and noted for the
record the outstanding job that has been done by both the Chiefs. A motion was made to
send letters to Chiefs O'Neill and Sliney thanking them for their cooperation.
The committee will be towing the Park Row Building next.
The meeting adjourned at 9:20 p.m.
Respectfully submitted:
Maureen R. Doherty
Secretary