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HomeMy WebLinkAboutMBC 02/14/1995MUNICIPAL BUILDING COMMITTEE MIlV UTES TS FEBRUARY 14,1995 MEMBERS PRESENT: Steve MacCaffrie, Bill Antoine, Larry Carpenter, Rich Feeley*, Dave Young, Bill Williams**, Doug Ronald**, Dianne Royle**, Judy Scott**, Arthur O'Neill**, Don Nicoletti***, MEMBERS ABSENT: Ed Sliney**, Russ Hartmann***, Emil Giordano*** GUESTS PRESENT: Representatives from Keyes Associates and Wallace Floyd, Robert Gurek - Business Manager, members of the public. (*arrived at 8:20,**associate members of municipal projects,***associate members of school projects) The meeting opened at 7:OOPM. MUNICIPAL PROJECTS: Members of the MBC had received 11 proposals to review for the meeting and were given a proposal review form for each applicant. Tonight the firms were reviewed according to the review form and compared numerically. The four top rated forms were: Donham and Sweeney Architects, Inc., Strekalovsky and Hoit, Inc., The Preservation Partnership, Inc., and Maguire Croup, Inc. Discussion involving interviewing three firms as opposed to four firms took place. Dave Young suggested that Maguire Group be included in the interview process, he felt that as a local firm they should be included. MOTION: To interview the four top rated firms. (Young/Carpenter) 5-2-0 Antoine and MacCaffrie opposed) PASSES The minutes of February 7, 1995, were reviewed. MOTION: To accept the minutes of February 7, 1995, as written. (Antoine/Young) 9-0-0 PASSES MBC MINUTES FEBRUARY 14, 1995 The following invoices were submitted for approval: Fast Print - copies of Municipal Study Report - $ 79.24 (Young/Antoine)7-0-0 PASSES Office Land - supplies $ 4.75 (Antoine/Young) 7-0-0 PASSES Conference: Planning and Design of Police Stations $435.00 for A. O'Neill (Young/Antoine) 7-0-0 PASSES • A request from Arthur O'Neill, Chief of Police, to attend the Planning, Design and Construction of Police Facilities Conference. • A memo from J. Cutillo, Town Treasurer, (CC: MBC) RE: Secretarial Service for Capital Projects. • A memo to M. Doherty RE: Office Relocation - REVISION • A copy of the minutes taken by Keyes Associates - February 7, 1995, • A copy of a memo to the BOS from Andy Gazzolo (FYI -MBC) RE: establishment of a temporary committee for capital projects. • A memo from D. Nicoletti, Superintendent of Schools, RE: Code Compliance Work • A copy of minutes taken by TCI RE: guaranteed savings program - February 10, 1995. • A copy of the breakdown in estimated construction costs - prepared by Jim May - Wallace Floyd Associates. • A copy of a memo from E. Giordano, Chair School Committee, (CC:MBC) RE: approval of Educational Specifications for additions and renovations to schools. • A copy of a memo from W. Williams, Town Manager, (FYI:MBC) RE: associate members appointed for the School projects. • A letter to Dr. James Anderson, Dept. of Education, RE: Phase I and Il submittals. The members of the MBC discussed the letter from J. Cutillo, it was the strong opinion of the Board that if the secretarial salary was taken out of the projects then there would not be enough money to complete the projects on the municipal side. The school projects are already being scaled to meet the approved amount. Steve MacCaffrie responded to the request fromFINCOM. He stated that the MBC will be extremely busy with the upcoming projects and there are appointed members from the respective departments and Board of Selectmen. He felt that the members of the AMC are giving up enough and should not be asked to make any more sacrifices. MBC MINUTES FEBRUARY 14, 1995 The Committee responded to the letter from D. Nicoletti on the code compliance work. A letter will be sent to Mr. Bacchiocchi requesting that the work can be done in conjunction with the capital projects. SCHOOL PROJECTS: At the last School Committee meeting, some members of the MBC were in attendance and viewed the revised schematics for the projects. Discussion followed concerning the scope of the project. The members of the MBC felt that the work to be completed should be based on needs and necessities. Larry Carpenter prepared a draft memo to be sent to members of the School Committee, Dr. Nicoletti, W. Williams, members of the Board of Selectmen, FINCOM, Chief Sliney, Chief O'Neill, B. Cook, Keyes Associates, and Wallace Floyd. The letter was reviewed and is read into the record as follows: In light of the recent comments and concerns voiced by various citizens, public officials, and municipal employees during the development of preliminary designs and budgets for the school projects, the Municipal Building Committee (MBC) feels it is necessary to remind all parties of the intent behind the original proposals developed and presented to the voters for their approval at the October Town Meeting and on the December 6, 1995, special election. Both the selected recommendation ofNESDECfor school construction and the municipal building plan were intended to make the maximum use of the Town's existing facilities and bring these facilities into a condition which would make them serviceable to the community for the foreseeable future without considerable future expenditures. In order to make these projects financially feasible, budgets were developed based on needs not wants or wish lists. In addition, these budgets were conceptual in nature and will be defined substantially as the design process proceeds. Due to population data now available some money previously allocated to the much needed repairs to our school buildings is now being used for additional classroom space. Therefore, many repairs recommended in the schools facilities study prepared by Gale Associates can not be implemented. It is clearly in the best interest of the Town to proceed with repair of our existing facilities as they are now renovated prior to electing to spend money on desired additional or expanded facilities which are not mandated. Any repairs to our existing facilities which are deferred will most assuredly be required long before the currently approved bonds are paid off and may not be eligible for any state reimbursement should they require implementation on their own. In the same light any additional, or expansion of facilities could take place at a later date upon approval from the voters and be reimbursable under the formula which may prevail at that time. MBC MINUTES FEBRUARY 14, 1995 3 There is no great contingency built into the school or municipal construction budgets, a major effort will be required by all parties to build what we need within the approved costs. While add alternates may be developed in the bid documents to allow for the inclusion of wanted items it should not be anticipated by anyone that these items will fall within budget when the project bids are received. In light of comments received in regard to preliminary school designs (all of which have definite merit) we would anticipate similar challenges to confront us on the municipal projects as well. We must jointly resist, however great, the temptation to neglect what we have to acquire something newer or better. To do such would be a disservice to the Town of Mansfield. Representatives from Keyes Associates and Wallace Floyd presented the members of the AMC with the revised schematics for the school projects. The MBC had comments on the project. There was an addition of anew library at the high school. Comments included the cost of the addition vs. reconstruction of the present library. The members reviewed the drawings and discussed the possibility of expanding the library in the present location. The cost of expansion is about $45 per square foot as compared to the cost of an addition at approximately $100 per square foot. The MBC instructed the architects to revise the schematics to expand the library in its present location (this would be a gain of 900 square feet) the new construction would add 1000 square feet. The changes recommended by the MBC would be reduce the budget by approximately $160,000. This upgrading of the library is not a mandated requirement of the SBA. Dr. Nicoletti stressed the need for natural lighting in the library. The option of the new library may be included as an add alternate. The Committee reviewed the estimated construction costs. A request was made to change the contingencies to 5%. Questions and Comments included direct expenses, recommended items and reduction of costs to fall within the amount approved. Jim Hays of Wallace Floyd had a meeting with the State Department of Ed and informed the MBC of the concerns that they had involving the projects. They recommended keeping four kindergartens at the Jordan/Jackson Complex, adding and atrium and home economics room at QMS, the High School looked okay. SHARED ENERGY SAVINGS PROGRAM: Mr. Dick Battle, President of TCI, updated the MBC on the Shared Energy Savings Program. He stated that the program is based on a reasonable payback period. The schools would carry the same amount in their budgets, however, due to a projected savings the amount budgeted over savings would be applied to the loan. MBC MINUTES FEBRUARY 14, 1995 4 (D. Nicoletti left meeting 10:25PM) The members discussed this and had comments on the estimating of savings. Some of the renovation work will include work that will update the energy efficiency of the building. This work should be planned in coordination of the project so that construction costs and destructive investigation costs are kept to a minimum. The MBC requested that the guidelines and detailed be prepared on this project for the March 7, 1995, meeting. The neat meeting of the MBC is scheduled for February 28, 1995. The MBC will interview the architects for the Municipal Projects. MOTION: To adjourn. (Antoine/Feeley) 6-0-0 PASSES The meeting was adjourned at 10:45PM Respectfully submitted: az&wellL a �)N A'6I Maureen R Doherty Secretary MBC MINUTES FEBRUARY 14, 1995 5