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Home My WebLink AboutMBC 02/28/19951 MBC Minutes 2-28-95 Municipal Building Committee i c Minutes ( - i _ •In, o February 28, 1995 Members present: Steve MacCaffiie, Bill Antoine, Larry Carpenter, Rich Feeley, Dave Young, Bill Williams*, Doug Ronald*, Dianne Royle*, Judy Scott*, Arthur O'Neill*, Ed Slincy* Guests Present: Representatives from Maquire Group, Strekalovsky and Hoit Architects, Donham and Sweeney Architects and The Preservation Partnership. (*associate members of municipal projects) The meeting opened at TOOPM MINUTES: MOTION: To approve the minutes of February 14, 1995 as written. (Williams/Young) 8-0-0 • Minutes fiom Keyes Associates - 2-14-95 meeting discussion: Item #6 in Keyes Associates Minutes should read: The MBC voted to return the MHS Library to the original location and expand exterior wall to meet the cafeteria wall. • A letter to S. MacCaffiie from Dan Freeman, Keyes Associates, RE: Cash Flow Statement discussion: send copies to J. Cutillo and L. Gallagher • Memo to R Lewis, Conservation Planner from W. Williams, Town Manager (CC: MBC) RE: Gonsalves Property- Robinson Elementary School • Memo to Finance Committee from W. Williams (CC:MBC) RE: BOS Budget Commitment • Memo to List from MBC RE: Capital Plan Projects - Municipal and School • Memo to Al Bacchiocchi from S. MacCaffiie RE: Code Compliance - School Projects. • A letter to S. MacCaffiie from J. Chelauski, R.W. Granger and Sons, RE: Deduct Change Order #56 and withholding of funds for Soccer Field Renovations. discussion: forward copy of letter to Town Counsel and ask L. Gallagher to review accounting discrepancy. • A letter to S. MacCaffrie from STF Communications RE desire to bid on upcoming data/ telecommunications cabling and wiring - capital plan construction projects. • A letter to S. MacCaffiie from D. Freeman RE: project cost estimate questions. discussion: forward copies of the deficiency report and cost projections to list 2 MBC Minutes 2-28-95 • A memo to All Boards and Committees from the Planning Board RE: Feb. 18, 1995 - Planning Session • Letters to the architectural firms that were not short listed. • A packet of information from Ryan Iron Works, Inc. RE: Municipal Projects discussion: forward to A. O'Neill for review • The Phase I & If submittal to the SBAB prepared by Keyes Associates. • Letter to S. MacCaffrie from K Clemmey RE: location of fire station in West Mansfield - photos were included. Due to conversations with Keyes Associates concerning sprinkler requirements in the school additions Chief Sliney presented a copy of Massachusetts General Laws Chapter 148 Section 26G: Buildings or additions automatic suppressant or sprinkler systems to the MBC. Chief Sliney stated that sprinklers would only be required in the building additions. This information will be forwarded to Keyes Associates so they may proceed with project design. 1. Maureen Doherty $18.43 for telephone bills MOTION: To approve $18.43 for telephone reimbursement for Maureen Doherty(Antoine/Feeley) 5-0-0 PASSES 2. Keyes Associates - Retainer Initial Payment $10,000 through January 28, 1995 MOTION: To approve $10,00 for retainer of Keyes Associates as outlined in contract documents (Feeley/Carpenter) 5-0-0 PASSED 3. Keyes Associates - Planning and Schematic Design Costs - $98,380.00 MOTION: To table payment of invoice until 3/7/95 for justification of existing conditions survey charge. (Young/Carpenter) 5-0-0 PASSED INTERVIEWS: The MBC had selected a format of a twenty minute presentation and a twenty minute question and answer period for each of the funis being interviewed. Each firm was given two minutes at the end of the interview to summarize. The members of the committee will be allowed to ask questions on the presentation. In order for the funis to be better prepared for the interview they were invited to attend a tour of the project buildings on February 17, 1995. All firms being interviewed participated in the tour. MAGUHM GROUP Representatives from Maguire Group introduced themselves, included in their presentation were projects that were similar to Mansfield, they explained because of the size and location of the firm they had excellent project management capabilities. They presented a drawing of a fire station on the West Mansfield site. They briefly discussed conservation MBC Minutes 2-28-95 concerns. They presented a diagram of Police Department traffic patterns involving public, official vehicle and employee traffic patters. Ouestions and Comments: Comments and questions from the MBC included the cost of the North Attleboro Station, built in 1989 ($610,000) , comparison of lots, constraints, rate of interest since 1989, could the same station as built in North Attleboro be built in Mansfield today for our budget. (No -trimmed down version removal of one bay), experience with project renovation work, who is McGinley, Hart, turnover in personnel, size of firm, life span of police station, size of police department that could be accommodated as expanded into the present town hall, structural integrity of building, and destructive investigation work and percentage of change orders. THE PRESERVATION PARTNERSffiP Mr. Max Ferro of Preservation Partnership introduced members of the team to the AMC. He gave an introduction of the projects and demonstrated through a slide and video presentation the capabilities of his firm. Questions and Comments: Comments and questions from the MBC included the involvement of staff and management with the development of design of the projects, flexibility to modify conceptual drawings presented in municipal building use study, project management and time allocation of project manager, cost constraints, renovation of Central Fire Station, potential ofparking problems at the Park Row School, location of fire station at the West Mansfield site, what type of fire station could be built within the budget at West Mansfield, accessibility problems at the down town station, life expectancy of the police station, maximum number of police department personnel could be accommodated at the expanded station, structural integrity of building. STREKALOVSKY AND HOLT Representatives from Strekalovsky and Hoit gave a presentation to the Committee, illustrating projects that were similar to Mansfield. They had drawings that included the Town Hall and possible entrance and connection to the Memorial Hall Building. They explained that they had vast experience with public bidding laws and if selected would put the project out to bid as three separate projects. It was their opinion that this would allow for the most competitive bidding and therefore be in the best interest of the Town. Questions and Comments: Comments from the MBC included the budget and percentage of projects being completed with the budget allowance, percentage of change orders, involvement of employees and staff in design process, allowance for the flexibility for the future, reasoning of separate contracts for construction versus one contractor. DONHAM AND SWEENEY Representatives fiom the firm of Donham and Sweeney gave a presentation to the committee on their ability to complete the town projects. They explained that they would like to have one contract for all the projects and complete the construction within a two MBC Minutes 2-28-95 year period. It was their opinion that this would keep cost down. They showed similar projects that they had completed for other towns. Questions and Comments: Comments from the MBC included what size fire station could be built on the site in West Mansfield, accessibility issues concerning the second floor of the Central Fire Station, life expectancy of the expanded police station, size of force that could be accommodated, budget constraints, destructive investigations, type of surveys, cost history of projects, use of professional estimator, willingness to change members of your team, linkage between Town Hall and Memorial Hall, reasoning for one construction contract versus several. MOTION: To go into executive session to discuss possible contract negotiations. (Young/Carpenter) 11-0-0 PASSES MOTION: To allow Judy Scott, Ed Sliney and Arthur O'Neill to attend the executive session. (Antoine/Young) 11-0-0 PASSES The Committee returned to open session. MOTION: To enter into negotiations with the firm of Strekalovsky and Hoit as the architects and designers for the capital plan - municipal projects and if negotiations fail with Strekalovsky and Hoit the MBC can enter into negotiations with Donham and Sweeney (RATED #2). (Antoine/Feeley) 7-0-1 (MacCaf rie abstained PASSES Strekalovsky and Hoit will be notified and asked to prepare the AIA contract documents prior to the March 14, 1995 meeting. MOTION: To adjourn (Antoine/Williams) 11-0-0 The meeting adjourned at 11:15PM Respectfully submitted, L/T 70 Maureen R Doherty, Secreta;/