The URL can be used to link to this page

Home My WebLink AboutMBC 04/18/1995MUNICIPAL BUILDING COMMITTEE MINUTES APRIL 18, 1995 MEMBERS PRESENT: Dave Young, Bill Antoine, Larry Carpenter,''Rich' Feeley, Emil Giordano, Steve MacCaffrie, Bill Williams MEMBERS ABSENT: Russ Hartmann, Don Nicoletti GUESTS PRESENT: Dan Freeman, Ron Ashton - Keyes Associates, Jim May Wallace Floyd Associates The meeting opened at 7:00 p.m. at Mansfield High School. MOTION: To accept the minutes of April 11, 1995, as written. (MacCaffrie/Carpenter) 6-0-1 (Giordano abstained) PASSES The future agenda schedule as been revised. Copies will be forwarded to all members as well as to Keyes Associates and Strekalovsky and Hoit. CORRESPONDENCE: • Letter to the Municipal Building Committee from Steven M. Arrauda, Kenneth 1. Sullivan Carpentry requesting to be placed on the Contractor Bid List for future construction Projects. • Minutes of the April 4, 1995, meeting prepared by Keyes Associates. • A letter to R Gurek, (CC:MBC) from Dan Freeman - Keyes Associates RE: Scope of work as defined by Dr. Anderson, SBAB, as a result of negotiations. • A letter to Mr. David Gay (CC:MBC) from W. Williams RE: Gonsalves (Richardson) Land Acquisition. • A letter to D. Young -MBC, from Dan Freeman - Keyes Assoc. RE: Back up for the invoice dated March 24, 1995 in the amount of $235,680.00 Invoice #4 was discussed, a revised invoice was submitted. Invoice # 3 has not yet been processed, this will be researched. • A memo to all members of the MBC Rom M. Doherty RE: Meeting information. • A memo to Dianne Royle - BOS from D. Young, RE: Town Meeting Warrant Article on exemptions to Zoning bylaws for site plan review for municipal buildings. • A memo to School Committee and MBC RE: Public Hearing - NOTICE OF INTENT on May 1, 1995, 8:30PM - Town Hall, with the Conservation Commission for School Projects. • A memo to B. Cook, from D. Young, RE: Site Survey requirements for the Central Fire Station construction project. A copy of the regulations required for site survey were given to the MBC from the secretary of the building department. Copies of this and the site plan review package will be forwarded to members of the MBC. • A memo to all Department Heads, Boards and Committees from D. Young, RE: Capital Plan - Time Line and meeting announcement of April 25, 1995. AMC Minutes - April 18, 1995 • A letter to Dan. Freeman - Keyes Associates from Dave Young, RE: Public Presentation - April 25, 1995, with the School Committee and MBC - public package information. Discussion on the presentation involved preparation of the packets for the public. An updated description of project as well as floor plans, time line andsite survey will be available for the public. • A letter to J. Chelauski - R.W. Changer and Sons, Inc. RE: Unit Ventilator Status and cold air infiltration in the Jordan/Jackson School Library. Representatives from R. W. Granger and Sons, Inc. visited the library of the JordanlJackson School. The committee has not received a written report on the library situation. INVOICES: Office Land - Office supplies (set-up) 117.06 Sun Chronicle - School Projects - ENF 64.59 Community News Paper - Municipal Projects 59.40 Keyes Associates - Invoice #4 $235,680.00 MOTION: To approve the invoice for Office Land - $117.06. (Antoine/MacCaffrie) 5-0-0 PASSES MOTION: To forward the bill from the Sun Chronicle - $64.59 for ENF Notification to Keyes Associates. ((Feeley/Carpenter) 6-0-0 PASSES MOTION: To approve the bill for Community Newspaper $59.40 pending review of payment status. (MacCaffrie/Antoine) 6-0-0 PASSES MOTION: To approve Invoice #3 and Invoice #4 for Keyes Associates in the amount not to exceed the project total to date of $483,124.10. (MacCaffrie/Antoine) SCHOOL PROJECTS - KEYES ASSOCIATES: The Committee discussed with representatives from Keyes Associates the letter that was received from Mr. Daniel Freemen - Keyes Associates to Mr. Robert Gurek - Business Manager School Department. The letter was read and recorded as part of the official record of the meeting. MBC Minutes - April 18, 1995 April 6, 1995 RE: Mansfield Public Schools -Mansfield, MA This letter is written to confirm the extent of work to be included in the construction documents for Mansfield High School, Qualters Middle School and Robinson Elementary School. The scope of this work was recently defined by Mr. Anderson of the SBAB in response to the negotiations held with you. Existing Roofs: High School: Middle School: Elementaa School: Heating Systems: High School: Middle School: Elementary School: Patch and repair work only. Patch and repair work only, except to replace the entire 1974 addition built-up roof. Patch and repair work (if necessary), except replace entire Kindergarten shingle roof. No new heating system for the existing school. New heating system for the addition. No new heating system for the existing school. New heating system for the addition. Replace existing boiler. New heating system for the addition. Given earlier statements from the MBC with respect to their desire to reduce the amount of State mandated work on the existing schools, we will proceed at once with this directive. Keyes is working on the drawings for the projects they are at the 25% completion point. At the next meeting of the MBC they will have material samples. During a previous meeting with the Building Inspectors, the need to have a second meeting was discussed. A second meeting in May, arranged by Dan Freeman, with the Building Inspection Department will be held when the drawings are near the 50% phase. The electrical and mechanical drawings are in progress. The majority of the asbestos and hazardous materials removal will occur when school is out of session. Some wall material needs to be disposed of as hazardous material and will be reflected in the bid documents. The warranty on the High School roof was discussed. Work that is covered by warranty will be handled in that way. Any new work will become part of the project, example with the removal of the skylights on the second floor. Bernie Jackson has been working diligently on the roof repairs at the High School. The new roof over the cafeteria and library will be a Carlisle roof. The heat in the high school addition will be supplied from a loop off the new middle school heat system, The window unit ventilators will be reviewed any new unit vents that can be added onto the loop will be any that have to be added to the electric system will be reviewed by the MBC. The ventilation in the science labs has been cited by the Accreditation Bureau as inadequate. This area needs to be addressed MBC Minutes - April 18, 1995 The MBC and Keyes representatives reviewed the wall plans for all buildings. More details need to be added by the structural engineer. (example - will the frame slabs be poured to elevation or in uniform thickness). The Robinson School was discussed, there are minor changes to the connector to the present kindergarten building. This was done as a possible life safety concern, the corner will be angled. The MBC requested that the new roof over the kindergarten building be metal to match the roof material on the cafetorium. The MBC and Keyes discussed the kitchen plans. The need to review the dishwashing area will be discussed with the kitchen consultant and solutions will be brought forth at a future meeting. The treed area to the west of the Robinson Building will be cleared. A ball field will be built to replace the one that will be lost to the expanded parking. The need for adequate site lighting was discussed, Keyes was requested to contact Bernie Jackson about standard lighting that is being used by the Town. The MBC and Keyes reviewed the Cost Estimates. The comments on the estimates included items as using epoxy in lieu of adhere ceramic tiles, toilet partitions being listed twice, flooring type for the platform in the Robinson, removal of the oil tank - contact the MFD and Bernie Jackson, Furnishings are covered under soft cost items, millwork and shelving, the need to itemize case work and architectural woodwork all schools, deletion of the assistant superintendent position, having either a laborer or carpenter foreman, the CPM price should be $500, quality control should be increased to $15,000 per school, delete temporary facilities cleaning, temporary fire protection, construction photographs, copy machine, and miscellaneous equipment, add temporary partitions, contract close-out amount should be $11,000. There were questions on measurement of gravel in square yards and no change on the site improvements. The Committee requested that the monetary value that had been applied to the ADA requirements be reviewed and re -worked according to the specifications. The next meeting of the MBC is scheduled for 7:OOpm in the Mansfield High School Library for a public presentation with the School Committee on the school projects. The next scheduled meeting for the Municipal projects in May 2, 1995 at 7:00pm in room 101. MOTION: To adjourn at 9:50PM. (Carpenter/Feeley) 6-0-0 PASSES Respectfully submitted Mf aaaureen R. Doherty - Secretary ° Signature of Chairman '� Date of acceptance MBC Minutes - April 18, 1995