HomeMy WebLinkAboutMBC 05/02/1995MANSFIELD MUNICIPAL BUILDING COMMTI�fJgE` I)
MINUTES
MAY 2, 1995
MEMBERS PRESENT: Dave Young, Rich Feeley, Bill Antoine, Steve MacCaff ie,
Bill Williams, Doug Ronald, Dianne Royle, Ed Sliney,
Arthur O'Neill, Judy Scott
MEMBERS ABSENT: Larry Carpenter
GUEST PRESENT: Mark Barrett - Allen Lich Associates, Don Walter -
Strekalovsky and Hoit, Bob Bellavance, Bruce Brassard,
Rick Towne - Mansfield Fire Department, Bill Moore -
resident, members of the press - Sun Chronicle.
MINUTES:
The Committee reviewed the minutes of April 25, 1995.
MOTION: To approve the minutes as written. (Feeley/MacCaf iie) 2-0-2
(Feeley/Antoine abstained) PASSES
CORRESPONDENCE:
• April 18, 1995 Minutes - to be signed
• A letter to W. Williams From R. Mangiaratti (FYI - MBC) RE: West Mansfield Fire
Station Land. A copy of the deed will be obtained when available and forwarded to
Strekalovsky and Hoit for use by the surveyors.
A letter to D. Young from D. Fisher - Keyes Associates RE: MEPA Environmental
Notification Form - Mansfield Public Schools A notice of demolition may need to be
filed by the contractor.
• Minutes from Keyes Associates -April 25, 1995. The MBC acknowledges receipt by
did not review or comment on the contents of the minutes.
• A memo to E. Sliney from W. Williams (CC:MBC) Appointment of Acting Town
Manager
• A fax to Don Walter from Maureen Doherty- S & H RE: EFB submittal package
• A letter to Dave Young from J. Chelauski , R W. Granger and Sons, Inc. RE: Air
Infiltration at the J/J Library. The MBC asked that this investigation be done prior to
the end of school. A date will be coordinated with Bernie Jackson.
• A memo to all Department heads, Boards and Committees RE: Space Needs Review
with architects
• A memo to Katheryn Veins - Historical Commission From MBC RE: Municipal
Projects
• A memo to Gale Farrugia and Leslie Pasch RE: COA Library roof leaks
Steve Mae Caffrie and Larry Carpenter will investigate the roof and report back
MBC - MINUTES - MAY 9, 1995
A memo to Dianne Royle RE: Confirmation of the Chairman's meeting - May 10,
1995
A fax to Don Walter from Maureen Doherty - appointment confirmation of May 1,
1995 meeting to discuss space needs - Town Hall and Fire Department
A request from D. Freeman , Keyes Associates for all information pertaining to Tack
Boards on School Projects.
A fax from John Miller, HMFH Architects, Inc. RE Jordan/Jackson parcel information,
deed, assessors map and state submittal form SBA 1. lOR (revised 4/22/88)The MBC
discussed the information that was received. On the form labeled SBAI.]OR the
information stated that the parcel for the Jordan/Jackson School contained 32 acres
thus leaving 27 acres for the Robinson School. Chairman Young will review this
information and work on drafting a letter to the school department on the land issue.
In light of this new information the town may reconsider its decision to take abutting
property by eminent domain for the school renovation projects.
A verbal request has been made to discuss the Robinson School Gym at the May 9,
1995 meeting. A memo will be sent out stating the policy of the MBC and extending
an invitation to attend the next meeting of the MBC.
PAYMENTS, INVOICES AND BILLS:
The following invoices and bills were presented for approval.
1. Secretarial Payroll -April 1995 $655.65
2. Office Land - (supplies) 15.47
MOTION: To approve the secretarial payroll invoice for April, 1995, in the
amount of $655.65 (Feeley/Antoine) 4-0-0 PASSES
MOTION: To approve the invoice from Office Land for supplies (charge to
MBC supply account) (MacCaffrie/Antoine) 4-0-0 PASSES
The MBC honored their secretary for secretaries day with a citation and a gift certificate.
MUNICIPAL PROJECTS: STREKALOVSKYAND HOLT. ALLEN LIEB
ASSOCIATES:
The architects for the Municipal Projects distributed the results of the interviews and
questionnaires from the department heads in Town Hall, Police and Fire Stations. The
Committee reviewed these. A discussion followed concerning such issues and
programming, parking spaces, traffic flow, wetland zoning issues, maintenance bays,
staffing, site survey, generator status. location ofMEMA, meeting rooms, connector
concepts. The committee was generally disappointed in the amount of information that
was produced for the meeting. They were expecting the programming phase to have been
completed and wanted to review the program schematics as illustrated in a floor plan.
There were several issues that need to be addressed prior to the May 16, 1995, meeting.
These are Wetland Zoning issues, Cost estimates, Fire Department Site location and
MBC - MINUTES - MAY 9, 1995
programming, parking space required for employees (seasonal, full time and part time),
visitors and town vehicles, schematic design drawings, staffing and program needs for
Town Hall, Police and Fire Stations, connector concepts. The Architects agreed to work
on this and would forward definitive plans and layouts to the committee prior to the next
meeting.
The Committee discussed procedures for the Municipal Projects. All information on the
municipal projects should be directed through the department heads or facility managers
(example Fire and Police Chiefs) to the Town Manager to the Municipal Building
Committee. This will ensure the proper flow of communication and information. A memo
will be drafted and reviewed at the May 9, 1995 meeting.
The Committee discussed bonding and cost estimates on the projects. The architects will
forward information on the construction schedule and a time line on the various municipal
projects. Once this information has been received a memo will be drafted and sent to the
Town Manager, Board of Selectmen, and Finance Committee so that the borrowing
schedule can be addressed.
MOTION: To adjourn the meeting at 9:20PM. (Feeley/MacCaffrie) 10-0-0
PASSES
The next meeting of the MBC is scheduled for May 9, 1995, at 7:00 PM in Room 101 -
Mansfield High School - Topic of Discussion - School Projects.
Respectfully submitted,
Maureen R Doherty
Secretary
Signature 4fChairman
MBC - MINUTES - MAY 9, 1995
Date of Acceptance - Vote