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HomeMy WebLinkAboutMBC 05/09/1995MANSFIELD MUNICIPAL BUILDING COMMITTEE c� „�,! MINUTES ,._i , ., , . MAY 9,1995 _.-EATS MEMBERS PRESENT: Dave Young, Bill Antoine, Larry Carpenter, Rich Feeley, Steve MacCaffrie, Bill Williams, Emil Giordano, Don Nicoletti MEMBERS ABSENT: Russell Hartmann GUEST PRESENT: Bob Vogel, Ron Ashton, Dan Freeman - Keyes Associates, Jim May - Wallace Floyd Associates, Bob Gurek - Mansfield Public Schools, Bernie Jackson - Buildings and Grounds, Sandy Levine - Robinson School, members of the press and concerned citizens ul_lf' -YIJI Y �'T The minutes of May 2, 1995, were reviewed. MOTION: To approve the minutes of May 2, 1995, as written. (MacCaffrie/Antoine) 5-0-1 (Carpenter abstained) PASSES CORRESPONDENCE: A memo to Don Walter - S& H, From W. Williams (CC:MBC) RE: Town Offices Park - Preliminary Program and Adjacency Report. A memo to Sandra Levine - Robinson School From D. Young RE: Gym Space A letter to Dave Young from James Galuska, Keyes Assoc. RE: QMS - Interim Alterations for Wheelchair Accessibility. The committee discussed the proposal with Bob Vogel of Keyes Associates. Some of the proposed work will be eliminated from the scope of work in the present contract. This work needs to be addressed as an emergency situation. The Town Manager will review the requirements so that the MBC can use the emergency bidding procedures. MOTION: To accept the $4,000 fee for interim alterations for wheelchair accessibility and to issue a unilateral deduct change order in the amount of $3,000 to Keyes Associates for the work that will not be performed under the scope of the original Keyes Associates contract. (MacCaffrie/Antoine) 5-1-0 (Young opposes) PASSES A letter will be sent to Bob Vogel asking that all changes to the contract must be reviewed and signed by him. MBC Minutes May 9, 1995 A letter to Dave Young from Sandra Levine RE: May 9, 1995, meeting • A memo to Bernie Jackson from M. Doherty RE: Technical Specs prepared by RECON - comments by the MBC. Members restated their concern for precautions prior to removal. The bids should be in prior to the May 23, 1995, meeting for the Committee to review. A letter to J. Chelauski - R. W. Granger and Sons, hrc. RE: Air Infiltration - JJ • A memo to D. Young from M. Doherty RE: Fax Modem. The committee discussed the need for the secretary to have the ability to receive faxes. Much of the current information received is confidential. MOTION: To authorize the secretary to purchase a fax modem for the MBC computer. This expense will be covered under the school projects. (MacCaffiie/Antoine). 8-0-0 PASSES The Committee discussed the bonding costs of the project. At a recent meeting with FINCOM and the Town Treasurer, it was learned that the cost of bonding was not calculated in the costs of the project. Steve MacCaffiie and members of the committee opposed the inclusion of bonding costs into the project at this time. This amount should have been calculated into the project prior to Town Meeting. A draft memo has been given to the Town Manager for his review RE: the channel of communications for all projects. Once this memo has been finalized a copy will be sent to all Boards, Committees, department heads and Strekalovsky and Hoit. KEYES ASSOCIATES - PRESENTATION SCHOOL PROJECTS: Dr. Nicoletti introduced Sandra Levine, physical education teacher from the Robinson School. Ms. Levine had several comments concerning the gym space at the Robinson School. Her concerns included the sound barrier between stations, fighting, storage, air conditioning, ventilation, office space, intercom system and outside telephone line. Because of the budget constraints in this projects the school is being designed with the least expensive options. Some items may be included as add or deduct alternates from the bid process. The land area issue was discussed at length. The plans from the Jordan/Jackson, Assessors Maps, and the survey prepared by Hayner/Swanson were reviewed. Dave Fisher, Landscape Architect from Keyes Associates will coordinate this matter with Dave Young. The Committee has not received a registered stamped survey for this project. This issue needs to be resolved promptly. The project is moving forward towards site plan review. A meeting must be set up with the building inspector to review the plans to date and have documentation signed for the submittal for SBA. Keyes was instructed to deal with Bert Cook, Inspector of Buildings, directly on this matter. A meeting will be set-up with Lt. Sarro, Fire Prevention Officer to i MBC Minutes May 9, 1995 discuss Inc code issues. Information will be sent to the Planning Board prior to the June 1, deadline for the projects. ROBINSON SCHOOL: The plans for the Robinson School were reviewed. The Kitchen consultant recommended two separate dishwashing stations. They felt it would reduce staff. A movable partition will be placed in the center of the cafetorium A lift will be added in the platform area. The sidewalk will be extended towards the Jackson School for student drop-off. The room numbers have to coordinate with the existing room numbers. A walk through with the principal was suggested. Dr. Nicoletti suggested that the principals review the plan and sign to the acceptance of the room numbers. UALTERS MIDDLE SCHOOL: The plans for QMS were reviewed. A structural report is being prepared to include the new rules for seismic movement. The Committee stated that they have no objections to surface mounted supports. The geotech reports are in process of being completed for the foundations. The committee looked at samples of brick materials and windows that would be used in the project. The MBC would like to review the light fixture package. The entry systems at the QMS are in poor and deplorable conditions they will be replaced. MANSTIELD HIGH SCHOOL: The committee reviewed the plans for the renovations and additions to the High School. The Committee asked if the circulation desk at the Library could be modified rather than replaced to accommodate the needs for handicap accessibility. The architects will be working with Berme Jackson on the skylights and the coordination of the infiared testing of the roof Alternative methods of door stays for fire doors was discussed. The use of chains was not acceptable. The committee questioned the philosophy of window ventilation versus mechanical au ventilation. The window requirements for both schools needs to be reviewed. The brick work and banding on the schools were discussed. The committee felt that less was best. The invoice for Keyes as discussed. MOTION: To change the percentage of construction documents from 30% to 25%. (MacCaffiie/Carpenter) 0-6-0 MOTION FAILS MOTION: To pay the invoice from Keyes associates as presented in the amount of $242,426.00 (MacCaffiie/Carpenter)6-0-0 PASSES MBC Minutes May 9, 1995 The next meeting of the Municipal Building Committee is scheduled for Tuesday, May 16, 1995 at 7:00 PM at room 101 Mansfield High School. MOTION: To adjourn at I1:OOPM. (Giordano/Carpenter) 6-0-0 PASSES Respectfully submitted, Maureen R Doherty Secretary dz��4 -01-1111" S gnature 6f Chan 1u Date of Acceptance - Vote MBC Minutes May 9, 1995