HomeMy WebLinkAboutMBC 06/06/1995r r L
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MUNICIPAL BUILDING COMMITTEE
MINUTES 95 AN 21 AN 10: 09
JUNE 6 1995
MEMBERS PRESENT: David Young, Bill Antoine, Larry Carpenter; Sieve T T S
MacCaffiie, Arthur O'Neill (arrived 7:40), Dianne Royle
(arrived 7:45), Judy Scott, Ed Sliney, Bill Williams
MEMBERS ABSENT: Rich Feeley, Doug Ronald
Don Walter, Roger Hoit - Strekalovsky and Hoit
Associates, Allen Lich, Mark Barrett - Allen Lieb
Associates, Members of the press - Sun Chronicle,
Mansfield News, residents - Louis Amoroso, Bob Torrey
INVOICES•
Secretarial Payroll for the month of May, 1995 - 1046.23
MOTION: To approve payroll in the amount of $1046.23 for secretarial
services for the month of May, 1995(Carpenter/Antoine) 4-0-0
PASSES
NYNEX - installation of fax lime - $147.10
MOTION: To approve invoice as submitted (MacCaffiie/Antoine) 4-0-0
PASSES
FASPRINT - (copies of mechanicals - police station) - $25.20
MOTION: To approve invoice as submitted - to be charged to Police Station
Renovation Project. (Carpenter/Antoine) 5-0-0 PASSES
KEYES Associates - Invoice # 6 - $297,430.00
MOTION: To hold this invoice until June 13, 1995, when the School Projects
are discussed. (as of this date not all plans have been submitted)
(MacCaffiie/Antoine) 4-0-0 PASSES
STREKALOVSKY AND HOIT - Invoices - (BACK-UP FOR SURVEY WORK)
Town Hall Renovations $10,848.83 (6-0-0)
Police Stations 6,858.83 (7-0-0)
Fire Station - West 3,908.85 (7-0-0)
Fire Station - Central 720.00 (7-0-0)
TOTAL: $22,336.51
MOTION: To approve as submitted. (MacCaffiie/Antoine) UNANIMOUS
PASSES
CORRESPONDENCE:
• A letter to Dave Young from Leslie Pasch and Gale Farrugia Library/COA Directors
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RE: Library Roof problems. The members of the Committee reviewed this. The
Municipal Building Connnitte - Minutes - June 6, 1995
warranty from Georgia Pacific was not included. The secretary will ask for the GP
warranty, if this is unavailable then the approved submittal for roof shingles signed
by Design Partnership will be requested.
• A letter to Ms. Lark Palermo from W. Williams (CC:MBC) RE: Handicap
Accessibility QMS.
• A memo to S. Burke and B. Cook from W. Williams (CC:MBC) RE: School Projects:
Site Plan Review.
• A letter to B.Gurek from D. Freeman (CC:MBC) RE: MA Historical Commission
Certification - Mansfield Public Schools.
• A letter to K McBride from B. Cook (CC:MBC) RE: preliminary site plan review
Meeting - June 1, 1995 at 1:OOpm
• A memo to D. Royle fiom D. Young - RE: Fee Waiver for site plan review. The Town
Manager noted that this request was approved at the Selectmen's meeting a memo
will be forthcoming.
• A memo to R Gurek from D. Young - RE: Robinson School (land). The Chairman
will call Bob Gurek to ask for confirmation of land required in writing.
• A package from Keyes Associates containing required State forms and construction
estimates for school projects.
• A letter to David Gay, Esq. from W. Williams (CC:MBC) RE: Order of Taking. The
MBC discussed the necessity obtaining this land for future athletic expansion. Use of
this land for athletics would be a program issue of the School Committee not under
the jurisdiction of the MBC.
• A letter to George Matthews from W. Williams (FYI:MBC) RE: QMS - Handicap
accessibility.
• A memo from D. Young RE: Projected Capital Plan Cash Flow. The MBC will set up
an internal bookkeeping system for the capital plan projects.
• A letter to Bob Gurek from Haller Testing Laboratories (FYI:MBC) Sales letter. The
MBC discussed the need to develop an RFP for Geotech and technical services for
testing and engineering. (Bill Antoine and Larry Carpenter will form a subcommittee
to develop and RFP for the needed services)
• A letter to B. Gurek from D. Freeman (CC:MBC) certified certificates for SBAB
• A letter to J. Chelauski fiom R Mangiaratti (CC:MBC) Soccer Fields arbitration. A
date for arbitration has been set, it will most likely be held in Mansfield in the
evening.
• Approval of the Emergency Waiver under MGL c 149 Sec. 44 (A)(4) and 44 (J)(6)
granted May 31, 1995.
• A letter to Dan Freeman from B. Cook (FYI:MBC) RE: amount of time required to
review plans - school projects. The Building Inspectors office should receive the plans
on Monday, May 12, 1995 at 9: OOAM.
• A letter to all departments fiom T. Pereira, RE: BOS summer schedule -
• Anote from Bob Torrey - comments on Energy Efficiency Improvements and an offer
to unofficially help the MBC. Bob Torrey - Brookside Drive, commented on his
review of the RFP. He stated that the proposals received would be very technical and
there could be a difficulty in reviewing the material submitted. MBC member Steve
t
Municipal Building Cormnitte - Minutes - June 6, 1995
MacCaffrie noted that wage and hours were not mentioned and need to be included
in the RFP.
• Free subscription offer of Architectural Specifier
MINUTES:
Minutes of May 16, 1995 (NOTE: The minutes were tabled until after the review of
correspondence in anticipation of the arrival of associate members. A request was made
at a prior meeting to have the minutes reviewed at the meeting pertaining to the projects.)
MOTION: To approve the minutes of May 16, 1995, as written.
(Williams/Antoine) 7-0-2 (Royle/Young abstained) PASSES
The MBC discussed a recent article in the newspaper concerning the appointment of an
associate member. As of this date the MBC has not received notification of the
resignation of any associate members. The proper procedure of appointments was
discussed this matter was referred to the Town Manager for his review.
MUNICIPAL PROJECTS - PROJECT REVIEW:
POLICE STATION:
The Architects from Allen Lieb Associates presented the revised schematic design plans
for the Mansfield Police Station. Conservation issues concerning the site plan were
discussed with the environmental planner. There will be a total of 94 parking spaces on
the site. The necessity of paving was discussed, maybe this could included as an add
alternate. The floor plan has been revised. Some of the changes were a direct result of
cost. The project appears to be over the approved budget as of this date. However, there
may be some flexibility with the renovation budgets. Some costs cutting ideas were
discussed. The ideas were to review the window situation, eliminate construction in the
basement and use this area as storage, eliminate the elevator and replace it with a chair lift,
quality and grades of products, elimination of furnishings and equipment items. Chief
O'Neill also asked about opening the wall between the impound area and the sally pori.
Cost figures for this request will be developed. (MBC estimated this cost to be
approximately $9200.)
MOTION: To approve the schematic design of the Police Station with the
revisions discussed. To authorize the architects to proceed with the
design development phase of the Police Station.
(Carpenter/MacCaffiie) 7-0-0 PASSES
Summary:
To delete the renovations to the basement with the exceptions of the armory space (to
include proper exhaust system and weapons storage cabinets), and E911 system
{ operations area. To replace the elevator with a chair lift and to investigate the windows to
Municipal Building Conunitte - Minutes - June 6, 1995
determine if the windows have been replaced, if not then the windows should be brought
up to current code standards.
FIRE STATION -CENTRAL:.
The renovation work on the Central Fire Station will mainly consist of replacing the bay
doors with 11' x 14' roll up doors. The rolling mechanism will not interfere with the
exiting apparatus. The front facade will look similar to the existing entrance way. The
MBC requested that the architects look into purchasing matching brick rather than go
through the labor intensive process of re -using the present bricks. The floor in the bays
will be adjusted in the front so that additional height can be obtained and equipped with a
proper drainage system This amount of work will be approximately $100,000. Chief
Sliney would like the architects to replace the doors on the small bay and rear of the
building. All bay doors need to fled into the ventilation system to automatically turn on the
exhaust system when the apparatus exists.
FIRE STATION - WEST:
The architects showed the committee a site plan of the West Mansfield Fire Station. There
was no filling or replicating of wetlands in this site plan. There are 11 parking spaces in
the rear of the facility for employee parking. The apparatus will have a drive through bay
with the driveway having a width of 22 feet. There was some discussion concerning the
scope of the project and the ability to build the project that was sold at Town Meeting.
The MBC felt it was important to build the footprint of a full facility three bay building
leaving the lower priority items to be included as add alternatives to the bid documents.
Several options were listed as negotiable items, such as land clearing, ordering standard
(off -the shelf) windows, paving, painting, use of prehung doors and floor finishes as well
as type of construction (stick frame, metal stud or masonry). The MBC will discuss with
the school project architects the predicted amount of excess material that will be removed
from the schools. This material may be used for the Plymouth Street site. The plans will
be revised to include all the comments including the illustration of storage units, public
toilets. The construction materials will determine if the building needs to be equipped with
a sprinkler system Members of the MBC commented that they felt the members of the
Mansfield Fire Department have great pride in their facilities it is evident in condition and
maintenance of their existing stations.
MOTION: To approve the schematic design of the Fire Station - West
with the revisions discussed. To authorize the architects to proceed
with the design development phase of the Fire Station.
(MacCaffrie/Antoine) 7-0-0 PASSES
Municipal Building Committe - Minutes - June 6, 1995
TOWN HALL:
F
The architects had revised plans of the connector between the new Town Hall and
Memorial Hall. There was one option that showed no connection to Memorial Hall. It
was the opinion of the MBC that the connector was important. Memorial Hall needs to be
made accessible. The elevator and connector would serve this purpose for both buildings.
The revised connector would be 3920 square feet, a reduction of almost 2000 square feet
Rom the original plan. The elevator would still have six stops there would not be enough
room to do ramping in the interior of the connector. Both the front and the rear doors
must be accessible to handicapped individuals. The entrance will beat the fust level of the
building. Comments from residents included, size, access issues, aesthetic design of the
connector, sensitivity of historic features and styles of both buildings. Comments from the
members includes, entrance at first level, access from both the front and rear of the
building, multilevel elevator stops. A representative fiom Cable Access inquired about
establishing a cable studio in the upstairs conference of Memorial Hall. Both the Town
Manager and Town Hall representative agreed that the proper adjacencies for departments
have been established. The needs of the community could be met with the number of
meeting rooms that were proposed. A comment was made on the necessity of the slanted
walls in the thud level meeting room The walls were slanted to improve the acoustics of
the setting.
MOTION: To approve the schematic design of the Town Hall
with the revisions discussed. To authorize the architects to proceed
with the design development phase of the Town Hall.
.,,. (MacCaffiie/Antoine) 6-0-0 PASSES
The Architects were instructed to have the plans available by June 15, 1995 for delivery to
the Committee. The next meeting for the municipal projects is scheduled for June 20,
1995. The next meeting for the school projects is scheduled for June 13, 1995.
MOTION: To adjourn at 10:50PM. (Antoine/Carpenter) 9-0-0 PASSES
Re ectfully submitted,
Maureen R Doherty - Secretary
Signature of Chairman Date of Acceptance and vote
PP
Municipal Building Conunitte - Minutes - June 6, 1995