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Home My WebLink AboutMBC 07/11/1995- Lir MUNICIPAL BUILDING COMMITTEE MINUTES r1[ 1, n � i� L.. r9 JULY 119 1995 1 a -. _.J, -)E TT0S MEMBERS PRESENT: Dave Young, Bill Antoine, Larry Carpenter, Rich Feeley, Steve MacCaff ie, Doug Ronald, Dianne Royle*, Judy Scott*, Ed Sliney, Bill Williams MEMBERS ABSENT: Arthur O'Neill GUESTS PRESENT: Rick Towne, Joe Courtemarche - Mansfield Fire Department, Leslie Pasche - Mansfield Historical Commission, Robert Button - Mansfield Emergency Management Agency (MEMA), Dick Battles - TCI, Allen Lieb, Mark Barrett - Allen Lieb Associates, Roger Hoit - Strekalovsky and Hoit, Nathan Webster - Sun Chronicle The minutes of June 20, 1995, were reviewed. MOTION: To accept the minutes of June 20, 1995 as written. (Feeley/MacCaffiie)(7-0-1) Ronald Abstained PASSES Hayner/Swanson, Inc. (survey of Gonsalves land) $ 1,327.05 MOTION: To send a memo to the Board of Selectmen asking for their assistance in payment of this invoice(MacCaffiie/Antoine) 5-1-0 (Williams opposed) PASSES The MBC discussed the Hayner/Swanson invoice and felt that it was not related to the Capital Plan Projects because the boundaries were determined for land purchase. Stekalovsky and Hoit, Inc Fire Station- West $ 9,114.99 Police Station $11,745.00 Central Fire Station $ 1,440.00 Town Hall $33,405.00 TOTAL $55,704.99 MOTION: To pay the Strekalovsky invoices as submitted. (MacCaffiie/Antoine) 9-0-0 PASSES • A letter to W. Williams from M. Barrett (CC:MBC) RE: June 26, 1995 meeting discussing MEMA facilities. • A letter to M. Barrett from D. Young RE: responses to MEMA facilities. • A memo to W. Williams fiom E. Sliney (FYI:MBC) RE: MEMA facilities. The members of the Committee, architects and Bob Button, MEMA director, discussed the MBC Minutes July 11, 1995 situation with the location of the MEMA offices. The architects were given the direction to proceed with locating the MEMA offices to the Central Fire Station • A letter to D. Nicoletti from R Mangiaratti (CC:MBC with enclosure) RE: Unit Ventilators - JJ. The MBC discussed this letter and asked Dick Battles of TCI his opinion on the unit ventilator situation at the JJ. The MBC will send a letter to B. Mangiara'tti stating that there are several unresolved issues with R. W. Granger that need to be resolved. • A letter to D. Royle from D. Nicoletti (CC:MBC) RE: vote to pursue acquisition of Gonsalves Property. • A memo to B. Jackson fiom D. Nicoletti (CC:MBC) RE: relocation of recycling shed. • A memo to W. Williams from D. Young RE: Land Clearing Lot W. Mansfield Fire Station. • A letter to R. Hoit from M. Doherty RE: Notice of Intent Application for Land Clearing Work - Lot West Mansfield Fire Station. • A letter to M. Shelzi RE: inquiry of office furniture and fixtures - Park Row Building. • A memo to B. Jackson fiom M. Doherty follow-up on MBC Meeting -June 27, 1995. • A memo to W. Williams fiomM. Doherty RE: VOTE - asbestos removal contract. • A memo to D. Royle from M. Doherty RE: VOTE - parking study. • A memo to R. Hoit and A. Lieb RE: Projected Costs Estimates - meeting schedule. • Meeting Minutes and Photos RE: JJ - Roof Rusting Copies of this information will be forwarded to Town Counsel. • A letter to M. Doherty from Steve Bloom RE: Information on AM -PRO Sign Center, Inc. • A letter to J. Chelauski from K Mangiaratti (CC:MBC) RE: JJ - mediation with End Dispute. • A memo to W. Williams, D. Nicoletti from Dave Young RE: Survey Prints - Gonsalves Property. • A request has been received from Bob Vogel at Keyes Associates for a job recommendation. A letter will be sent. (* Judy Scott arrived 7:20PM) POLICE STATION: The Committee reviewed the plans which were presented by Mark Barrett and Allen Lieb fromLieb Associates. The sidewalk on the cemetery side of the walk cannot be added due to the location of a stone wall in the front of the property. Windows removed from the rear side of the building maybe reused in other parts of the building. The MBC requested that the architects investigate the flashing in the area of the ceiling windows. The ceiling may remain at the present height. The elevator will be replaced with a two stop chair lift. If the basement area is to be used for the offices of the Mansfield Emergency Management Agency (MEMA) it must be made accessible. The MBC reviewed the correspondence conceiving MEMA. Mr. Robert Button, director of MEMA was present. It was the opinion of the architects and the MBC that due to the MBC Minutes July 11, 1995 changes in the construction of the West Mansfield Fire Station that it was possible to build ({ a three bay station. It was decided that if a three bay station (that meets the program requirements) could be built then the MEMA offices would relocate to the Central Fire Station - Squad One Bay. The bathroom facilities adjacent to the bay would be reactivated and upgraded to meet the ADA code. Comments were made concerning the need for an eighty foot antenna. Due to the specialized equipment used by MEMA repeaters could not be used. It was the consensus of the Town Manager and the Fire Chief that if the objectives could be met then MEMA would relocate. Dick Battles from TCI, reviewed the HVAC system for the Police Station. Some of the existing equipment would be reused and additional roof top units would be added. The interior wall construction will be masonry block in the high traffic (prisoner) areas with sheet rock installed in the low use areas. This could result in a possible savings of $20,000. The MBC also looked at the use of prefabricated cells with a projected savings of between four and six thousand dollars per cell. The Committee is awaiting budget figures for the Police Station. It appears that it is still over the budget allotted for this project. In order for the projects to come in within the allowed budget cuts must be spread among all the projects. The sequencing of the projects in important. Once we have fixed costs on the other projects then the Police Department can be adjusted accordingly. (*Dianne Royle arrived 7:45PM) TOWN HALL: The connector to Memorial Hall was viewed. The Committee was pleased with the new plans. The Town Hall project is progressing. The MBC reviewed costs estimates. The MBC discussed the possibility of adding a cable studio to the top floor of Memorial Hall. There was no money in the project for renovations to Memorial Hall. Dick Battles of TCI, reviewed the HVAC plans with the Committee. There would be several zones for heat and air conditioning throughout the building. (*Dianne Royle left meeting 9:27PM) FIRE STATION - WEST: Plans were presented for a three bay station in West Mansfield. The Committee reviewed the costs which were still over the amount approved at Town Meeting. The Town would be assisting in this project by bringing the utilities to the site, clearing and paving the lot, painting and landscaping. Flooring was not included in the budget. The need for a clerk of the works was also discussed. The exhaust system for the bays was discussed it would be similar to other stations in the area with the exhaust fans located in the ceiling that turned on when the bay doors were opened. The ability to build a three bay station is contingent of the Town's participation in the project. MBC Minutes July 11, 1995 FIRE STATION - CENTRAL: The improvements to the Central Fire Station were reviewed. The improvements included several items from the list that had been previously submitted by the Fire Chief. The improvements for the addition of the MEMA offices were also included. The MBC directed the architects to proceed with relocating MENU to the Central Fire Station (contingent upon a three bay station being built), reactivating the bathroom facilities adjacent to the Squad One Bay, applying for a chair lift variance for the Police Station. The architect for the Police Station was also directed to prepare the most effective cost cutting measures and discuss them with the Police Chief. The Chief must decide what is workable for his department. The HVAC system at the West Mansfield Fire Station will include air conditioning to the communications room, all other areas will have accommodations for individual air conditioners units (units to be supplied by the Fire Department). The committee was informed of a conflict concerning the associate members of the municipal projects with the next scheduled meeting of July 25, 1995. MOTION: To adjourn the meeting at 10:45PM (Carpenter/Antoine) 8-0-0 PASSES Re ectfirlly submitted, -J ..-- h ee.�yZr y/�1) 1 GGA MaDoherty / Secretary V Signature of Chair MBC Minutes July 11, 1995 Date Accepted - Vote