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HomeMy WebLinkAboutMBC 08/08/1995MUNICIPAL BUILDING COMMITTEE MINUTES AUGUST 89 1995 c;--i,:!a G 2u° tri H: MEMBERS PRESENT: Dave Young, Bill Antoine, Larry Carpenter, Rich Feeley, Emil Giordano, Steve MacCaff ie, Andrea Micheli, Don Nicoletti, Doug Ronald, Bill Williams MEMBERS ABSENT: Arthur O'Neill, Dianne Royle, Judy Scott, Ed Shney 0 GUESTS PRESENT: Chris Marion - Asst.ATown Manager, Bob Vogel, Ron Ashton - Keyes Associates, Jim May - Wallace Floyd Associates, Don Walter - Strekalovsky and Hoit, Dick Battles - TCI, Bernie Jackson - Buildings and Grounds, Leo Schiaparra - Robinson School, Bill Moore - Resident, Tricia MacKinnon - Mansfield News. MINUTES: The minutes of July 11,& 18,1995 were reviewed. MOTION: A motion was made to accept the minutes of July 11, 1995, as written. (Antoine/Carpenter) 7-0-0 PASSES MOTION: A motion was made to accept the minutes of July 18, 1995, as written. (Antoine/Carpenter) 8-0-1 (Micheli abstained) PASSES INVOICES• Corporate Express - (Name Plate - Bill Antoine) $ 12.70 MOTION: To approve as submitted. (Carpenter/Feeley) 5-0-0 Sun Chronicle - (Advertisement - ConCom Police) $ 48.45 MOTION: To approve as submitted (Antoine/Carpenter)5-0-0 Secretarial Payroll (July) $ 740.78 MOTION: To approve as submitted (Antoine/MacCaffrie)5-0-C Strekalovsky and Hoit, Inc. Town Hall $ 43,320.00 Police Station 16,245.00 Fire Station - West Mansfield 10,355.00 REVISED -30,071.00 -11,210.00 - 7,145.00 Fire Station - Central 2,280.00 - 1,574.00 TOTAL $ 72,200.00 - 50,000.00 MOTION: To approve the invoices as revised. (Carpenter/Antoine) 4-3-0 (MacCaffrie,Antoine, Ronald opposed) PASSES MBC Minutes -August 8, 1995 CORRESPONDENCE: • Minutes from Keyes Associates. • A letter to Dave Young from D. Nicoletti - RE: JJ Unit Ventilators. • A letter to W. Williams From H. Christian (FYI:MBC) RE: appointment dates. The MBC discussed the appointment dates and requested that this be researched and corrected to properly reflect the appropriate expiration dates in accordance with the Town Charter. • A letter to Suburban Middlesex from D. Young :RE: extension of bid price. • A letter to D. Royle from D. Young RE: Associate member School Project. • A letter to A. Micheli from D. Royle (CC:MBC) RE: Associate member appointment. • A letter to all Boards and Committees from W. Williams RE: Appointment of Asst. TM. The members of the Committee warmly welcomed Chris Marion to the Town • A letter to MBC from Planning Board RE: joint meeting - East Street. • A letter to S. Burke from L. Chilson RE: joint meeting - East Street. • A letter to D. Nicoletti from D. Young RE: Fire Alarm System - QMS. • A letter to D. Nicoletti from D. Young RE: QMS - Handicap Accessibility. • A letter to M. Barrett fiomD. Young RE: Police Department Transition Phasing. • A letter to D. Nicoletti from D. Young RE: scheduling of school usage. • A letter to A. O'Neill from D. Young RE: ConCom Hearing. • A letter to R. J. Hoit from D. Young RE: ConCom Hearing. • A letter to J. Cutillo from Palmer & Dodge RE: School Projects. • A letter to Fleet Bank from Ropes & Gray RE: School Projects. • Letters to Sen. Keating, Rep. Hyland, L. Chilson RE: School Projects. • A memo to L. Chilson from W. Williams RE: Gonsalves Property. • A memo to B. Williams from M. Doherty RE: Financial Status School Projects. The invoice from Hayner/Swanson was reviewed, $5, 000 will be paid towards this balance. • A letter to W. Williams from W. Keating RE: School Projects. • A letter to P. Frazier, Fleet from W. Williams RE: School Projects. • A letter to List from Planning Board RE: Joint Meeting. (Note - Rescheduled to Sept. 27, 1995). • A letter to List from W. Williams RE: CIP Debt Projections. • A letter to MBC from A. O'Neill RE: on-site vehicle washing. • A letter to MBC from W. Williams RE: on-site vehicle washings for Police Department. Chairman Young attended the Finance Committee meeting and updated the attendees on the status of the School Projects. In summary, there are options that need to be considered, ono option includes using the Town's portion of the share to do one of the projects now. Some of the attendees asked about using other town fronds to bid the projects prior to the October Town Meeting. D. Young thought little would be gained in doing so (MBC members agreed). He also noted that insufficient project funds would exist if the project construction was delayed past next spring. MBC Minutes - August 8, 1995 MUNICIPAL PROJECT UPDATE: Mr. Don Walter discussed the renovations required for the Central Fire Station to accommodate the offices of MEMA. The committee gave the direction to proceed with the toilet room renovations, changes to the interior door and to incorporate a man door in the roll -up door on the squad one bay. The committee expressed displeasure that the project was at the 40% phase of completion. The MBC advised the architects to get on target in accordance with the schedule that was submitted. A letter will be sent confirming the dates and expressing the concern of the MBC. The next meeting of the municipal projects will be scheduled for August 22, 1995, at 7:30PM. Strekalovsky and Hoit should be at the 75% completion phase at this date. The municipal projects will be presented to the Board of Selectmen on August 9, 1995, at 8:00PM. SCHOOL PROJECTS UPDATE: Representatives from Keyes and Wallace Floyd and Thompson Consultants, Inc. attended the meeting. They expressed concern that the projects were put on hold. Mr. Williams and the committee gave their assurances that the outstanding invoices would be paid as promptly as possible. There is a tentative date for a special Town Meeting in October. Members of the MBC were concerned with the delay on the projects and discussed alternatives to bidding, construction start-up and completion schedules, asbestos removal and accessibility issues. The following motions were approved. MOTION: To discontinue any work on the school projects due to the ruling fiom bond counsel - until we receive direction from the Board of Selectmen, as the financial advisors of the Town. (MacCaffie/Antoine) 5-0-0 PASSES MOTION: To advise the Board of Selectmen that should the school projects delay beyond this construction season that the increases in the projects will be in excess of $2 million, which might eliminate one full project increment. The currently approved fiords pertaining to ADA issues are not sufficient to cover the required work at the Qualters Middle School if the projects do not go forward. The AMC also feels that in order to complete all the projects, within the funding allowed, they must be constructed as one encompassing all the renovations to the High School, Middle School and Robinson during the same time period. (MacCaff ie/Antoine) 5-0-0 PASSES MBC Minutes - August 8, 1995 The Committee will discuss further developments to the school projects at the August 22, 1995, meeting. The School Projects will de scheduled fiom 7:00-7:30PM on that evening. JORDANUACKSON SCHOOL UPDATE: Arbitration for the soccer fields at the Jordan/Jackson School was scheduled for August 15, 1995. Steve MacCaffiie will be representing the MBC at this session. The insulation at the library should be completed on August 14, 1995. The committee asked that the rust spots on the roof be discussed with Attorney Mangiaratti. Members of the MBC are invited to attend. The next meeting for the MBC is scheduled for August 22, 1995. Respectfully submitted, Maureen K Doherty Secretary Signature of ClUir Date of Acceptance -Vote