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HomeMy WebLinkAboutMBC 08/22/1995MUNICIPAL BUILDING COMMITTEE MINUTES AUGUST 22,1995 95 SIE( 1 11) fir MEMBERS PRESENT: Dave Young, Larry Carpenter, Rich Feeley, Steve MacCaffrie, Emil Giordano*, Doug Ronald, Ed Sliney, Judy Scott MEMBERS ABSENT: Bill Antoine, Arthur O'Neill, Dianne Royle, Bill Williams, Andrea Micheli, Don Nicoletti GUESTS PRESENT: Roger Hoit, Don Walter - Strekalovsky and Hoit, Mark Barrett, Allen Lich Associates, Inc. Bernie Jackson - Buildings and Grounds, John Johnson - Johnson Electrical, Dick Battles, - TCI, Chris Marion Asst. to the Town Manager, Bob Torrey, Bill Moore - residents, Rick Towne, Bob Bellavance - Mansfield Fire Department, Walter Crickard - Mansfield Police Department. MINUTES: The Minutes of August 8, 1995, were reviewed. MOTION: To accept the minutes of August 8, 1995 as amended. (Carpenter/ MacCaffrie) 4-0-0 PASSES. SCHOOL PROJECTS UPDATE: Emil Giordano stated that the School Committee is working on a draft article for Town Meeting supporting the changing of the wording to eliminate the restriction of financial commitment on the part of the state. Emil suggested that the phasing of the projects needs to be decided by all parties involved, finance committee, town officials, selectmen, MBC. Back-up articles for paying the architects, handicap accessibility and asbestos may also be drafted to be included on the warrant. (Emil Giordano left meeting) JORDAN /JACKSON UPDATE: The soccer field dispute was settled for $12,845.31. A discussion on the conditions of the fields, due to the extreme weather conditions took place. A memo was drafted asking for the field not to be used until after the spring mud season. MOTION: To send a memo to the School Department requesting that the fields be maintained and remain unused with signs posted until after the spring mud season. (MacCaff ie/Carpenter) 4-0-0 PASSES. The installation of the insulation in the library was discuss A comment was made regarding the creation of negative pressure in the library. Bernie will check on repairs for the rust MBC Minutes - August 22, 1995 IL� LA JL IT spots while R.W. Changer will put pressure on Titan Roofing. Discussions with other contractors by Bernie stated that it will need to be sand blasted estimates will be obtained for this work. Bernie will have quotes in the near future. The revised balancing report on the unit ventilators will be forwarded upon receipt to TCI. SNOW GUARDS: Vermont Pipe System is the best system to go with. To install a rail system around the entire building - we're looking at prices over $25,000. MOTION: To have a system the same as or similar to the Vermont Pipe system installed in the critical areas of the roof at the Jordan/Jackson School.(MacCaffiie/Carpenter) amended by Feeley to included the entire roof of the Jordan/Jackson School and to have the School Department go to bid and advertise this in the Central Register to furnish and install all materials around the entire perimeter of the Jordan/Jackson 3-1-0 (MacCaffiie opposed) INVOICES: Strekalovsky and Hoit Architects, Inc Town Hall $36,480.00 Police Station 13,680.00 Fire Station - Central 1,920.00 Fire Station - West 8,720.00 TOTAL $609800.00 MOTION: To pay the invoices as submitted. (MacCaffrie/Carpenter) Unanimous. Discussion on the billing of the adjusted balances stated on Invoices #5 - An invoice numbered 5A will be submitted at the next meeting. FASTPRINI' -Site Plan - Fire Station - West 6.30 MOTION: To pay the invoice as submitted. (Feeley/Carpenter) 5-0-0 OfficeLand - MBC Supplies - Chau 109.95 MOTION: To pay the invoice as submitted. (Feeley/Carpenter) 4-0-0 CORRESPONDENCE: • A letter to R. Hoit fiom D. Young RE: rate of progress. • A letter to R. Hoit from D. Young RE: Revised invoices. • A letter to D. Young from P. Hayner RE: Hayner/Swanson Invoices. MOTION: To send a letter asking for their patience and stating that if quality work had been MBC Minutes - August 22, 1995 MUNICIPAL PROJECTS UPDATE: WEST MANSFIELD FIRE STATION: The first item was to name the fire station, leave it as the `hew West Mansfield Fire Station". Discussion on the site - we would be sheet draining all the paving into the wetlands and the floor drains would go though a gas separator into a man -hole and into a pipe. Town Engineer made recommendations that there would need to be some modifications. S&H have stopped their contour work and grading of the site waiting for the input from the Town Engineer. A meeting was held to discuss the engineering of this site. A memo was drafted to D. Clifford, B. Swanson, S& $ B. Williams, Dick Battles, TCI. The construction drawings were reviewed. They are now in the 85% range of completion. Discussed the installation of an acoustical tile ceiling (ACT ) in comparison to sheet rock drywall cost 1.60 - 1.90, lighting fixtures were not a consideration to costs. The Chief commented that he likes ACT because it leaves area accessible to cabling etc. Dick Battles discussed mechanical systems. Comments on the grinder pumps, can roof vents to tied together so that there will only be one roof cut, code will be checked on this situation. The Chief asked about forced hot air with central air being installed. There is no fimding for full air conditioning in the living units. The units may be in the f rruiture allowances. The costs were prohibited to do anything other than wall -units. Discussed heated bay areas - would maintain the heat for the trucks not for the comfort of personnel. The Chief was concerned with enough power for the ice and snow melting. A recommendation was made to down size the boiler and using four gas heating units (similar to the system installed at the North Attleboro Fire Station). It was the consensus of the Committee that that was acceptable. John Johnson - electrical engineers - discussed cabling for telephone and data. A gas emergency generator will be added. Electrical and telephone service could be run overhead from School Street. MBC Minutes - August 22, 1995 received initially then they would have been paid prior to the funding cap. (Mac Caffrie/Carpenter)4-0-0. • A memo to D. Royle from D. Young RE: Motions school projects. • A letter to D. Nicoletti from W. Williams RE: direction on school projects. Steve discussed the projects, and it is not up to this committee to make this presentation. In order for the projects to be built than it must go out in one package and cannot be put in over a five year period. School Committee will be reviewing this at their meeting. Doug discussed the position of the Board of Selectmen. • A letter to R. Vogel, Keyes, from D. Young RE: Motion - school project. • Application for Variance RE: Police Department wheelchair lift. • A memo to B.Williams from D. Young RE: Appointment Dates. • A memo to W. Williams from R Swanson RE: Fire Station - West - Electric Service. • A memo to D. Young from W. Williams RE: Fire Station - West - Sewer. • A memo to R. Swanson from W. Williams RE: Fire Station - West. • A memo to B. Williams from B. Gurek RE: Athletic Field Watering. MUNICIPAL PROJECTS UPDATE: WEST MANSFIELD FIRE STATION: The first item was to name the fire station, leave it as the `hew West Mansfield Fire Station". Discussion on the site - we would be sheet draining all the paving into the wetlands and the floor drains would go though a gas separator into a man -hole and into a pipe. Town Engineer made recommendations that there would need to be some modifications. S&H have stopped their contour work and grading of the site waiting for the input from the Town Engineer. A meeting was held to discuss the engineering of this site. A memo was drafted to D. Clifford, B. Swanson, S& $ B. Williams, Dick Battles, TCI. The construction drawings were reviewed. They are now in the 85% range of completion. Discussed the installation of an acoustical tile ceiling (ACT ) in comparison to sheet rock drywall cost 1.60 - 1.90, lighting fixtures were not a consideration to costs. The Chief commented that he likes ACT because it leaves area accessible to cabling etc. Dick Battles discussed mechanical systems. Comments on the grinder pumps, can roof vents to tied together so that there will only be one roof cut, code will be checked on this situation. The Chief asked about forced hot air with central air being installed. There is no fimding for full air conditioning in the living units. The units may be in the f rruiture allowances. The costs were prohibited to do anything other than wall -units. Discussed heated bay areas - would maintain the heat for the trucks not for the comfort of personnel. The Chief was concerned with enough power for the ice and snow melting. A recommendation was made to down size the boiler and using four gas heating units (similar to the system installed at the North Attleboro Fire Station). It was the consensus of the Committee that that was acceptable. John Johnson - electrical engineers - discussed cabling for telephone and data. A gas emergency generator will be added. Electrical and telephone service could be run overhead from School Street. MBC Minutes - August 22, 1995 CENTRAL. FIRE STATION: Reviewed doors, HVAC,. New exterior light fixtures will be added as well as flag pole fixtures. We will review the replacement of main door after the bids come in. (Doug Ronald left meeting) POLICE STATION: Discussed prefab cells, car washing facilities, floor plans and demo plans, can the management offices can be refigured to use existing walls and also explore the opportunity to leave walls in the front of the building. It's the same uses of the same room. Cut and patch items can add up the costs considerably. The holding cell will be built out of block. Hollow metal door in the detention areas, and birch doors in the office areas, Can the existing doors in Town Hall be re -used. Discussed bidding of the case work, and mechanical systems. The water main will need to be upgraded for the sprinkler system. There will be many changes to the electrical systems due to floor plan. A diesel generator is recommended as opposed to gas. The Fire Chief asked if the generator be relocated to the cement pad during construction. The code will be reviewed to verify what must be air conditioned off the emergency generator. Discussed exterior lights, request the lights, and water main and electrical be absorbed by the Town. Installation of the floor drain and gas trap in the sally port will be reviewed for the code issues. A floor drain will be included in this project. (Doug Ronald returned) TOWN HALL: Parking has been recalculated four additional parking spaces has been obtained. A sign will be added to designated employee parking. Cedar fencing will be added for privacy and as a sound barrier in the lot and timed lighting fixtures will be included. Five sub- division polls would installed - straight down lighting, they would be lower. A recommendation to change the existing lighting fixtures at the front of the Town Hall Doug will discuss this with the light commissioners. Doug would like the lights to match the light fixtures now on North Main Street. MBC in agreement on the proposed light plan for the front of the building. Landscape plans are being developed. Steve was concerned about the extension of the canopy to the sign for Town Hall, this will be recalculated and reduced. Mechanical Systems were reviewed. The lights for the meeting rooms were discussed, accommodations for presentations were not included. Dave recommended turning the layout of the room by 90 degrees with the elimination of the two smaller rooms, the cable room must be accommodated. Changing the flow of the room would eliminate spectators from the hall. BIDDING OF THE PROJECTS: MBC Minutes - August 22, 1995 Roger Hoit feels that this should be bid as three separate projects. There may be some complexity due to the funding of the W. Mansfield Fire Station. Town Hall should be bid separately and the Police Department should be bid at a later date due to price changes. Central Fire Station can be included with the Town Hall. Larry feels that the West Mansfield Fire Station should stand alone due to the nature of construction, the Central Station can be included in the other projects, Town Hall and Police Station is unclear. Concern was expressed over the caliber of the contractor that we would get with the smaller outfits. Most concerned with this involving the Police Station Projects. Can they be packaged as all three or with one projects. Will this be a strategy problem concerning the selling of the package to Town Hall. Direction from the MBC is West Mansfield Fire Station willbe bid separately. The other projects could be bid individually at three prices or what is the lump sum prices to do all three. Roger Hoit feels that it is not in the best interest to include the Town Hall and Police Station, concerned over carrying the money for 18 months. Is the Town willing to pay for stored materials at today's prices - The items would be bought and stored. Roger would like to ask the opinion of other contractors in the field. Lag time must be included in the Police Station start date. Discussed geotecht services for the municipal projects. Will be reviewed by all members and returned with comments by the 12th. Discussed clerk of the works position. The next meeting is scheduled for 9-12-95. MOTION: To adjourn the meeting at 10:55PM. (Carpenter/Feeley) Unanimous. Respectfully submitted, 1%4�a Nomh �� Maureen R Doherty Secretary Signature of Chau MBC Minutes - August 22, 1995 Date of Acceptance - Vote