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HomeMy WebLinkAboutMBC 09/12/1995MUNICIPAL BUILDING COMMITTEE MINUTES SEPTEMBER 12, 1995 95 SEF 2? Pitt;, 4 MEMBERS PRESENT: Bill Antoine, Larry Carpenter, Rich Feeley, Steve MacCaff ie, Dave Young, Arthur O'Neill, Doug Ronald, Dianne Royle, Judy Scott, Ed Sliney, Bill Williams GUESTS PRESENT: Roger Hoit, Don Walter - Strekalovsky and Hoit, Allen Lieb, Mark Barrett - Allen Lieb Associates, Peter Knoll - Sun Chronicle, Brockton Enterprise reporter, Lt. Walter Ctickard - Mansfield Police MINUTES: The Minutes of August 22, 1995, were reviewed. €` MOTION: To approve as written. (Feeley/Carpenter) 6-0-1 (Antoine abstained) PASSES Secretarial Payroll - Month of August 587.30 MOTION: To approve as submitted (MacCaffie/Antoine) 5-0-0 PASSES Keyes Associates 48 -through 7-29-95 $ 2,358.34 MOTION: To hold and send a letter. (MacCaffie/Feeley)3-2-0 (Young/ Carpenter opposed.) PASSES Strekalovsky & Hoit: Town Hall $ 13,249.00 Police Station 5,035.00 Central Fire Station 706.00 (subtotal- $18,990) Fire Station - West 3,210.00 TOTAL $ 22,200.00 MOTION: To approve as submitted. (MacCaffrie/Feeley)5-0-0 Sun Chronicle: (ConcomPolice Station) $ 48.45 MOTION: To approve as submitted (Antoine/Carpenter) 6-0-0 MBC - Minutes September 12,1995 Mansfield News: (Concom Fire Station - West) $ 29.70 MOTION: To approve as submitted(MacCaffiie/Carpenter) 6-0-0 PASSES RW. Granger & Sons, Inc. -C/O #57 - FINAL $ 12,845.31 MOTION: To approve Chair to sign Change Order #57 when the balance due has been verified amount not to exceed $12,845.31. (MacCaffrie/Feeley) 5-0-0 Foye & LeTendre - FINAL $ 500.00 MOTION: To approve as submitted (Carpenter/Antoine) 6-0-0 CORRESPONDENCE: • To all MBC members from D. Young request to review Geotech RFP. • A memo from D. Young to attendees RE: Coordination of Town Work -Fire Station - West. • A memo to all Boards and Committees from Planning Board RE: Appointments to Master Plan Advisory Committee. • A letter to D. Young from D. Freeman RE: QMS - handicap access project. • A letter to M. Doherty from A. Lieb RE: Police Department. Discussion: Dave read the letter which summarized that it would be more expensive to save the walls, due to the difference in wall construction, opening in dispatch, location of the canteen. Chief concerned with security of the administrative offices. The Committee reviewed the plans and discussed the changes with the architect. Revisions will be faxed to the MBC. Discussed the use of the Department of Corrections personnel to do the demolition work. Members of the MBC are concerned that this would be challenged because of the Mass Bid Laws. The Police Department needs to remain operational during the construction project. • A letter to G. Brunn from M. Doherty RE: inquiries to Capital Plan Projects. • A memo to W. Williams from D. Young RE: Police Station Utilities. • Certificate of Insurance: RE: J/J Soccer fields • Memos to A. O'Neill, E. Sliney, W. Williams - Construction Documents. • Letter and information fiom WMM Associates to A. O'Neill (FYI -MBC) RE: Police Station project. • Letter to S. Wiley, WMM Associates in response to interest in projects. • Note to Pat Nary RE: costs - School Projects. • Statement from Keyes Associates - Balances due • Letter to W. Williams from D. Nicoletti (FYI -MBC) RE: Warrant articles • Memo to MBC from W. Williams RE: Warrant Articles -Note the proposed date for the Town Meeting has been changed to November 6, 1995. MBC - Minutes September 12,1995 • Memo to MBC from W. Williams RE: CII' debt projections • Memo to W. Williams from D. Young RE: Pre-bid tour of facilities. • Memo from W. Williams (FYI -MBC) RE: Special Town Meeting. • Notice of Intent prepared by VI1B RE: Fire Station - West. • Notice of preliminary site plan review meetings of the Municipal Projects. • Letter to D. Young from K. Viens - Historical Society RE: Stone Sculptures. discussed: protection of the sculptures - it was determined that this was outside the scope of work on the project however, the MBC will send a letter stating this and we feel that the protection of the idols should be the responsibility of the Historical Commission. • A letter to J. Chelauski R.W. Granger and Sons, Inc. from R Mangiaratti (CC:MBC) RE: Rust Spots Jordan/Jackson. • A letter to MBC from R. Mangiaratti RE: Jordan/Jackson soccer fields. • Draft memo to B. Williams - RE: Free Cash MOTION. • To send the letter requesting that the bonding costs for the capital plan projects are paid from the balances of the certified free cash. (Feeley/MacCaffrie) 5-0-0 MUNICIPAL PROJECTS: The specifications for the projects were reviewed and comments were made by the Committee. The MBC discussed the floor tile at the Park Row School, the removal of the floor tile should be the work on the general contractor however, it needs to be noted that the tile may contain some asbestos. The new guidelines do not specify containment for removal, there was concern that the interior of some wall sections that there may be some piping. The other asbestos removal work should not be bid out but it should be listed as a unit price under the general contract. A staging area needs to be determined a possibility of using Park Row and closing it to through traffic by the means of fencing was discussed. The rear parking lot area will not be used for staging of materials the only work that will be done in this area is for the improvements to the parking lot only. Put in the classification for the rate for janitorial rates for the final clean-up on the project. This must be asked for up fiont. The Town's affirmative action plan will be included in the specifications. Painting needs to be included in the Fire Station Specifications. Bidding was discussed. The bid specifications should be separated into each project. Central Fire and Town Hall will have a combined bid form. The Police Station will have it's own bid form and there will be an addenda which combines all projects on a bid form. The Committee is satisfied with the bidding plan. POLICE DEPARTMENT: The Committee reviewed the construction documents and specifications for the Police Station Renovation Project. Discussion included the type of berm that will be installed, addition of the existing site utilities and generator on the plan, A sign would be added on sallyport drive way to restrict public access. Front access to the Police Station would MBC - Minutes September 12,1995 have sloped granite curbing, there is no grading included in the parking lot and sidewalk. The Mechanical Plan does not include the existing layout. Specifications for the generator were discussed. FIRE STATION: The plans were reviewed, the columns were discussed, the doors and signs were reviewed. The Chief asked if the heat system in the bays would be adequate. The phone system is separate from the project belonging to the Town. The Chief asked if the Town will install a fire hydrant in the rear of the building. A flag pole will be added in the front of the building. Grading and curbing was reviewed. Kitchen and communications casework was discussed and would be included in the project, all other casework would be put out to bid under 30B. CENTRAL FIRE STATION: The air compressor would be removed from the MEMA office. A slop sink will be relocated. The overhead tank fills and exhaust fans need to be added to the documents. I. 1 AA M A staging area needs to be delineated. The area discussed was Park Row with the possibility of closing it off with fencing. A memo will be drafted on the closing of the street. Furniture shown in the plans were illustrated as conceptual, not as an plan. The sign will say Mansfield Town Hall. The relocation of the Town Bell and clock are not considered part of this project. The Planning Department and the Board of Health Offices will be switched to the proper locations. The Town Manager forwarded a memo in regards to the appointments of the MBC. The appointments were discussed and a memo was drafted to confirm the correct expiration dates. A brief overview of the Finance Committee and the joint department meeting was given. The Special Town Meeting warrant article for the East Street well was discussed. This well would be used to water the soccer field at the Jordan/Jackson Elementary School and extended to the fields on East Street. FinCom requested that the money for the wells come out of the balance of the Jordan/Jackson School account. A memo will be sent to the appropriate parties on this matter. Geotechnical issues and the RFP were discussed. Larry Carpenter did a wonderful job in the development of the RFP. The Committee thanked him for volunteering for that task. MBC - Minutes September 12,1995 The Clerk of the Works position was discussed. Minimum of five years experience in construction and restoration, educational background was not as important as actual on- site experience. The next meeting of the MBC was scheduled for September 26, 1995, at 7:OOPM. MOTION: To adjourn the meeting at 11:25PM. (Carpenter/Feeley) 5-0-0 Passes. Respectfully submitted, Maureen R. Doherty, Jff Secretary Signature of-ldhair MBC - Minutes September 12,1995 Date Accepted - Vote Lj =C 'z7